Fort Walton Beach Council agenda — 09-04-12 regular — reading text

The proclamation is sponsored by the Okaloosa County League of Cities. RECOGNITIONS None. PRESENTATIONS --Improvement in FEMA CRS Rating for Flood Insurance The Mayor presented the FEMA Class 6 National Flood Insurance Program Community Rating System to Mike Bryant, GIS Manager, which will reduce flood insurance for the City's residents who reside in a floodplain area. Page 1 City Council ofFort Walton Beach  Minutes August 14, 2012 Regular Meeting Approval of Agenda Mr. Reeves moved to approve the agenda as presented. Mr. Rigdon seconded motion and it carried unanimouslv. RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson CONSENT AGENDA Mr. Reeves moved to approve the Consent Agenda. Mr. Rigdon seconded motion and it d VJ carried unanimouslv. RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 0 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 0 a a Q Approval of Minutes NN Consideration of approval of the minutes of the June 26, 2012, Regular Council Meeting. rn Department of Corrections Contract Agreement Work Squad Contract # WS777 between the City of Fort Walton Beach and the Department of Corrections to provide inmate labor in the Right -of W - ay areas within the City limits of Fort Walton Beach. Authorization to Reject All Bids for ITB 12 -020 Golf Club Reclaimed Water Pump Station Request City Council authorization to reject all bids to replace the reclaimed water pump station at the Golf Club. Authorization to Reject All Proposals for RFP 12 -021 Downtown Security Cameras Request City Council authorization to reject all proposals to install security cameras in the Downtown area. Medical Insurance Renewals Renewal of Medical, Dental and Vision Insurance, effective October 1, 2012. PUBLIC COMMENTS Kay Rasmussen of the Economic Development Council ( EDC) extended Council an apology for not being present at Monday evening's budget meeting, stating the EDC was not aware of the meeting, and ensured it would not happen again. Ms. Rasmussen advised she will present Council an update of the EDC' s activities at the August 28, 2012 meeting. Ms. Rasmussen further advised that Larry Sassano of the EDC has identified an opportunity for the City to gain an additional 28 acres to the Commerce and Technology Park, allowing for new businesses and helping existing businesses to expand. Ms. Rasmussen stated the EDC has shared this information with City staff and hopes the City is in favor, and she will share more information with Council as the EDC moves forward with the initiative. Page 2 City Council ofFort Walton Beach  Minutes August 14, 2012 Regular Meeting Mickey Wright, 637 Merioneth, requested information on the ordinance regarding upkeep of yards. Michael Beedie, Acting City Manager, advised the ordinance will be addressed later this evening, and for him to call the Engineering/ Utilities Division and speak with Code Enforcement. RESOLUTION 2012 -17, Amend FIN 09, Purchasing Policies A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA; APPROVING THE REVISED ADMINISTRATIVE POLICY FIN -09, PURCHASING POLICIES, SETTING COUNCIL APPROVAL FOR EQUIPMENT AND VEHICLE PURCHASES OVER CERTAIN AMOUNTS; AND SETTING AN EFFECTIVE DATE. Brandy Ferris, Finance Director, explained the purpose of the resolution is to include annual purchasing waivers used in the budget process for items such as library books and computers. Mr. Nabors moved to adopt Res. 2012 -17. Mr. Reeves seconded motion and it carried 0 m 0L Q RESULT: ADOPTED [UNANIMOUS] a Q MOVER: Bobby Nabors, Council Seat 5 SECONDER: Dennis Reeves, Council Seat 3 NN C> AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 1867 Amends Code of Ordinances for Consistency with LDC AN ORDINANCE OF THE CITY COUNCIL OF FORT WALTON BEACH, AMENDING CHAPTERS 2 AND 5, CODE OF ORDINANCES, RESOLVING CONFLICTS AND PROVIDING CONSISTENCY WITH THE LAND DEVELOPMENT CODE REGARDING BOARD MEETINGS AND PUBLIC NUISANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Stella Jones, City Planner, advised the ordinance amends the City's Code of Ordinances to provide consistency with the adoption of the Land Development Code ( LDC) in March of 2012, effective in May 2012. Mr. Reeves moved to adopt Ord. 1867 on first reading. Mr. Nabors seconded motion and it carried unanimouslv. RESULT: FIRST READING [ UNANIMOUS] Next: 8128/ 2012 6: 00 PM MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bobby Nabors, Council Seat 5 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson ORDINANCES -- SECOND READING None. Board of Adjustment Appointment The City Clerk advised there are four vacancies on the Board of Adjustment and two applications from Scott Bartz and John Poindexter, the latter a late entry that did not make the agenda. Per the Land Development Code the terms shall be from August 14, 2012, through September 30, 2012; then for a four -year term from October 12012 through September 30, 2016. Page 3 City Council ofFort Walton Beach  Minutes August 14, 2012 Regular Meeting Mr. Reeves nominated Scott Bartz of 348 Brooks Street, Fort Walton Beach, and John Poindexter, 199 Beal Parkway NW, Fort Walton Beach, to the Board of Adjustment from August 14, 2012, through September 30, 2012; then for a four -year term from October 1, 2012 through September 30, 2016. Mr. Rynearson seconded nominations and the vote carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson CRA Ad -Hoc Committee Appointments The City Clerk advised there are six applications for the 7- member CRA Ad -Hoc Committee, and she informed she will have an additional application for the August 28, 2012 meeting. The ad -hoc committee shall continue in existence until one ( 1) year from its first meeting date, unless extended by the City Council. The applicants are as follows: Theodore Corcoran, 27 Pryor Road, Fort Walton Beach; Edwin J. Ell, 873 The Master Blvd., Shalimar; Thomas Knowles, 2198 Sapphire Court, Fort Walton Beach; Christa R. Machado, 92 Harris Road NE; Fort Walton Beach; Douglas A. Pike, 321 Bream Avenue, Fort Walton Beach; and Tara Wesley, 316 Brooks Street, Fort Walton Beach. . Mr. Reeves nominated Theodore Corcoran, Edwin J. Ell, Thomas Knowles, Christa R. Machado, Douglas A. Pike, and Tara Wesley, to the CRA Ad -Hoc Committee, and the vote carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Award RFQ 12 -024 Construction Manager at Risk for Recreation Complex Jeff Peters, Recreation/ Cultural Services Director, advised that on May 31, 2012, the Purchasing Division issued an RFQ for Construction Manager at Risk for the City's Recreational Complex, with the firm of Lord and Son Construction as the top -ranked company to provide the services. Staff is requesting City Council authorize the City Manager and City Attorney to negotiate and execute a contract with the firm of Lord and Son Construction, Inc., for the Construction Manager at Risk for the City's Recreational Complex, and if a contract cannot be negotiated, Council authorize negotiations with the next highest firm in order of rankings until a contract can be executed. Mr. Rigdon moved to authorize the City Manager and City Attorney to negotiate and execute a contract with the firm of Lord and Son Construction, Inc., for the Construction Manager at Risk for the City' s Recreational Complex, and if a contract cannot be negotiated, for Council to authorize negotiations with the next highest firm in order of rankings until a contract can be executed. Mr. Nabors seconded motion and it carried unanimously. Page 4 City Council ofFort Walton Beach  Minutes August 14, 2012 Regular Meeting RESULT: APPROVED [ UNANIMOUS]