Okaloosa County BOCC — April 5, 2016 — Palm Beach Bid 15-063-LC — reading text

business in Palm Beach County or (2) bidders having a d. The County or Prime may count toward its SBE goal the permanent place of business in the Glades that are able to entire expenditures for materials and equipment provide the goods or services within the Glades. purchased by an SBE subcontractor, provided that the SBE subcontractor has the responsibility for the 1. Glades Local Preference: Pursuant to the Palm Beach installation of the purchased materials and equipment. County Local Preference Ordinance, a 5% Glades Local Preference is given when a Glades business offers to e. The County or Prime may count the entire expenditure to provide the goods or services that will be procured for use an SBE manufacturer (i.e., a supplier / distributor that in the Glades. If the lowest responsive, responsible produces goods from raw materials or substantially alters bidder is a non-Glades business, all bids received from the goods before resale). responsive, responsible Glades businesses will be decreased by 5%. The original bid amount is not f. The County or Prime may count sixty percent (60%) of its changed. The 5% decrease given for the Glades Local expenditure to SBE suppliers / distributors that are not Preference is calculated only for the purpose of manufacturers. determining local preference. 2. Local Preference: Pursuant to the Palm Beach County g. The County or Prime may count toward its SBE goal Local Preference Ordinance, a 5% Local Preference is second and third tiered SBE subcontractors; provided that given to bidders having a permanent place of business in the Prime submits a completed Schedule 2 form for each Palm Beach County. If the lowest responsive, SBE subcontractor. responsible bidder is a non-local business; all bids received from responsive, responsible local businesses h. The County or Prime may only count toward its SBE goal will be decreased by 5%. The original bid amount is not the goods and services in which the SBE is certified and changed. The 5% decrease given for the Local performs with its own forces. Preference is calculated only for the purpose of determining local preference. Item 7 – Responsibilities After Contract Award 3. To receive a Glades Local Preference or a Local Preference (collectively referred to as “local preference”), Schedule 3 – SBE-M/WBE Activity Form a bidder must have a permanent place of business in This form shall be submitted by the prime contractor with each existence prior to the County’s issuance of this Notice of payment application when SBE subcontractors are utilized in Solicitation / Invitation for Bid. A permanent place of the performance of the contract. This form shall contain the business means that the bidder’s headquarters is located names of all SBE subcontractors, specify the subcontracted in Palm Beach County or in the Glades, as applicable; or, dollar amount for each subcontractor and show amount drawn the bidder has a permanent office or other site in Palm  Page 6 Beach County or in the Glades, as applicable, where the i. ACCEPTANCE / REJECTION OF BIDS: Palm Beach County bidder will produce a substantial portion of the goods or reserves the right to accept or to reject any or all bids. Palm services to be purchased. A valid Business Tax Receipt Beach County also reserves the right to (1) waive any non- issued by the Palm Beach County Tax Collector is substantive irregularities and technicalities; (2) reject the bid of required, unless the bidder is exempt from the business any bidder who has previously failed in the proper tax receipt requirement by law, and will be used to verify performance of a contract of a similar nature, who has been that the bidder had a permanent place of business prior to suspended or debarred by another governmental entity, or the issuance of this Notice of Solicitation / Invitation for who is not in a position to perform properly under this award; Bid. In addition, the attached “Certification of Business and (3) inspect all facilities of bidders in order to make a Location” and Business Tax Receipt must accompany the determination as to its ability to perform. bid at the time of bid submission. The Palm Beach County Business Tax Receipt and this Certification are Palm Beach County reserves the right to reject any offer or bid the sole determinant of local preference eligibility. Errors if the prices for any line items or subline items are materially in the completion of this Certification or failure to submit unbalanced. An offer is materially unbalanced if it is this completed Certification will cause the bidder / mathematically unbalanced, and if there is reason to believe proposer to not receive a local preference. that the offer would not result in the lowest overall cost to the County, even though it is the lowest evaluated offer. An offer e. DRUG FREE WORKPLACE CERTIFICATION: In compliance is mathematically unbalanced if it is based on prices which are with Florida Statute (Section 287.087) attached form “Drug- significantly less than fair market price for some bid line item Free Workplace Certification” should be fully executed and and significantly greater than fair market price for other bid line submitted with bid response in order to be considered for a items. Fair market price shall be determined based on preference whenever two (2) or more bids which are equal industry standards, comparable bids or offers, existing with respect to price, quality, and service are received by Palm contracts, or other means of establishing a range of current Beach County. prices for which the line items may be obtained in the market place. The determination of whether a particular offer or bid is f. CONDITIONED OFFERS: Bidders are cautioned that any materially unbalanced shall be made in writing by the condition, qualification, provision, or comment in their bid, or in Purchasing Director, citing the basis for the determination. other correspondence transmitted with their bid, which in any way modifies, takes exception to, or is inconsistent with the j. NON-EXCLUSIVE: The County reserves the right to acquire specifications, requirements, or any of the terms, conditions, or some or all of these goods and services through a State of provisions of this solicitation, is sufficient cause for the Florida contract under the provisions of Section 287.042, rejection of their bid as non-responsive. Florida Statutes, provided the State of Florida contract offers a lower price for the same goods and services. This reservation g. PRICING: applies both to the initial award of this solicitation and to acquisition after a term contract may be awarded. Additionally, 1. Prices offered must be the price for new merchandise and Palm Beach County reserves the right to award other contracts free from defect. Unless specifically requested in the bid for goods and services falling within the scope of this specifications, any bids containing modifying or escalation solicitation and resultant contract when the specifications differ clauses shall be rejected. from this solicitation or resultant contract, or for goods and 2. The price offered must be in accordance with the unit of services specified in this solicitation when the scope measure provided on the bid response page(s). One (1) substantially differs from this solicitation or resultant contract. space or line requires only one (1) single, fixed unit price. Anything other than a single, fixed unit price shall result in k. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES: the rejection of your bid. Palm Beach County encourages and agrees to the successful 3. All unit prices bid should be within two (2) decimal points. bidder extending the pricing, terms and conditions of this If bidder’s pricing exceeds two (2) decimal points, solicitation or resultant contract to other governmental entities Purchasing reserves the right to round up or down at the discretion of the successful bidder. accordingly. 4. Bidder warrants by virtue of bidding that prices shall l. PERFORMANCE DURING EMERGENCY: By submitting a remain firm for a period of ninety (90) days from the date bid, bidder agrees and promises that, during and after a public of bid submission to allow for evaluation and award. emergency, disaster, hurricane, flood, or acts of God, Palm 5. Bidder warrants by virtue of bidding that prices shall Beach County shall be given “first priority” for all goods and remain firm for the initial and any subsequent term unless services under this contract. Bidder agrees to provide all modified by a special condition. goods and services to Palm Beach County during and after the 6. In the event of mathematical error(s), the unit price shall emergency at the terms, conditions, and prices as provided in prevail and the bidder’s total offer shall be corrected this solicitation on a “first priority” basis. Bidder shall furnish a accordingly. BIDS HAVING ERASURES OR 24-hour phone number to the County in the event of such an CORRECTIONS MUST BE INITIALED BY THE BIDDER