Okaloosa County BOCC — April 5, 2016 — Palm Beach Bid 15-063-LC — reading text

Board of County Commissioners County Administrator Shelley Vana, Mayor Robert Weisman Mary Lou Berger, Vice Mayor Hal R. Valeche Paulette Burdick Steven L. Abrams Melissa McKinlay Priscilla A. Taylor Purchasing Department www.pbcgov.org/purchasing BOARD OF COUNTY COMMISSIONERS NOTICE OF SOLICITATION BID #15-063/LC STRETCHERS, STRYKER POWER-PRO XT, PURCHASE OF, NO SUBSTITUTIONS, TERM CONTRACT BID SUBMISSION DATE: JUNE 25, 2015 AT 4:00 P.M. It is the responsibility of the bidder to ensure that all pages are included. Therefore, all bidders are advised to closely examine this package. Any questions regarding the completeness of this package should be immediately directed to Palm Beach County Purchasing Department at (561) 616-6800. BIDDERS SHALL PROVIDE A RESPONSE IN A SEALED PACKAGE OR CONTAINER SIGNED BY AN AGENT OF THE COMPANY HAVING AUTHORITY TO BIND THE COMPANY OR FIRM. FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR BID. Protests can be accepted only during the five (5) business day posting period. C A U T I O N As they are issued, all amendments to solicitations will be posted under the applicable solicitation on our website at http://www.pbcgov.org/purchasing. It is the vendor’s sole responsibility to routinely check this website for any amendments that may have been issued prior to the deadline for receipt of bids. Palm Beach County shall not be responsible for the completeness of any Invitation for Bid that was not downloaded from the above website or obtained directly from the Purchasing Department. In accordance with the provisions of ADA, this document may be requested in an alternate format. 50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199 (561) 616-6800 FAX: (561) 616-6811  Page 2 BOARD OF COUNTY COMMISSIONERS Palm Beach County INVITATION FOR BID BID TITLE: STRETCHERS, STRYKER POWER-PRO XT, PURCHASE OF, NO BID #15-063/LC SUBSTITUTIONS, TERM CONTRACT PURCHASING DEPARTMENT CONTACT: LAURA CATES, SENIOR BUYER TELEPHONE NO.: (561) 616-6817 FAX NO.: (561) 242-6717 E-MAIL ADDRESS: Lcates@pbcgov.org All bid responses must be received on or before June 25, 2015, prior to 4:00 p.m., Palm Beach County local time. SUBMIT BID TO: Palm Beach County Purchasing Department, 50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199. This Invitation for Bid, General Conditions, Instructions to Bidders, Special Conditions, Specifications, Attachments, Amendments (if issued), and / or any other referenced document form a part of this bid solicitation and response thereto, and by reference are made a part thereof. The selected awardee shall be bound by all terms, conditions and requirements in these documents. PURPOSE AND EFFECT: It is the purpose and intent of this solicitation to secure bids for item(s) and / or services as listed herein. The selected awardee is hereby placed on notice that acceptance of its bid by Palm Beach County shall constitute a binding contract. GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS GENERAL CONDITIONS 1. GENERAL INFORMATION b. DISCRIMINATION PROHIBITED: Palm Beach County is Bidders are advised that this package constitutes the complete set of committed to assuring equal opportunity in the award of specifications, terms, and conditions which forms the binding contract contracts and complies with all laws prohibiting discrimination. between Palm Beach County and the successful bidder. Changes to this Pursuant to Palm Beach County Resolution R-2014-1421, as Invitation for Bid may be made only by written amendment issued by the may be amended, the successful bidder warrants and County Purchasing Department. Bidders are further advised to closely represents that all of its employees are treated equally during examine every section of this document, to ensure that all sequentially employment without regard to race, color, religion, disability, numbered pages are present, and to ensure that it is fully understood. sex, age, national origin, ancestry, marital status, familial Questions or requests for explanations or interpretations of this status, sexual orientation, gender identity and expression or document must be submitted to the Purchasing Department contact in genetic information. Per Resolution R-2014-1421, as may be writing in sufficient time to permit a written response prior to the amended, the successful bidder shall comply with the published bid submission time. Oral explanations or instructions given requirements set forth in Section 3.n. hereinbelow. by any County agent are not binding and should not be interpreted as altering any provision of this document. Bidder certifies that this bid is c. INDEPENDENT CONTRACTOR RELATIONSHIP: The made without reliance on any oral representations made by the County. successful bidder is, and shall be, in the performance of all work, services, and activities under this Contract, an The obligations of Palm Beach County under this award are subject to Independent Contractor and not an employee, agent, or the availability of funds lawfully appropriated for its purpose. servant of the COUNTY. All persons engaged in any of the work or services performed pursuant to this Contract shall at 2. LEGAL REQUIREMENTS all times, and in all places, be subject to the successful bidder’s sole direction, supervision, and control. The a. COMPLIANCE WITH LAWS AND CODES: Federal, State, successful bidder shall exercise control over the means and County and local laws, ordinances, rules and regulations that manner in which it and its employees perform the work, and in in any manner affect the items covered herein apply. Lack of all respects the successful bidder’s relationship, and the knowledge by the bidder shall in no way be a cause for relief relationship of its employees, to the COUNTY shall be that of from responsibility. The successful bidder shall strictly comply an Independent Contractor and not as employees or agents of with Federal, State and local building and safety codes. the COUNTY. Equipment shall meet all State and Federal Safety regulations. Bidder certifies that all products (materials, equipment, d. CRIMINAL HISTORY RECORDS CHECK ORDINANCE: processes, or other items supplied in response to this bid) Pursuant to Palm Beach County Code Section 2-371 through contained in its bid meets all ANSI, NFPA, and all other 2-377, the Palm Beach County Criminal History Records Federal and State requirements. Bidder further certifies that, if Check Ordinance (“Ordinance”), the County will conduct it is the successful bidder, and the product delivered is fingerprint based criminal history record checks on all persons subsequently found to be deficient in any of the not employed by the County who repair, deliver, or provide aforementioned requirements in effect on date of delivery, all goods or services for, to, or on behalf of the County. A costs necessary to bring the product into compliance shall be fingerprint based criminal history record check shall be borne by the bidder. conducted on all employees of vendors, contractors, and subcontractors of contractors, including repair persons and In compliance with Chapter 442, Florida Statutes, any toxic delivery persons, who are unescorted when entering a facility substance resulting from this bid shall be accompanied by a determined to be either a critical facility (“Critical Facilities”) or properly completed Material Safety Data Sheet (MSDS). a criminal justice information facility (“CJI Facilities”), which are critical to the public safety and security of the County. County The Uniform Commercial Code (Florida Statutes, Chapter 672) facilities that require this heightened level of security are shall prevail as the basis for contractual obligations between identified in Resolution R-2003-1274, as amended. In October the successful bidder and Palm Beach County for any terms 2013, compliance with the requirements of the U. S. Federal and conditions not specifically stated in the Invitation for Bid. Bureau of Investigations CJI Security Policy was added to the  Page 3 Ordinance, which includes a broad list of disqualifying h. CONFLICT OF INTEREST: All bidders shall disclose with offenses. The bidder is solely responsible for understanding their bid the name of any officer, director, or agent who is also the financial, schedule, and / or staffing implications of this an employee or a relative of an employee of Palm Beach Ordinance. Further, the bidder acknowledges that its bid price County. Further, all bidders shall disclose the name of any includes any and all direct or indirect costs associated with County employee or relative of a County employee who owns, compliance with this Ordinance, except for the applicable directly or indirectly, an interest of ten percent or more in the FDLE / FBI fees that shall be paid by the County. bidder’s firm or any of its branches. e. PUBLIC ENTITY CRIMES: F.S. 287.133 requires Palm Beach i. SUCCESSORS AND ASSIGNS: The County and the County to notify all bidders of the following: “A person or successful bidder each binds itself and its successors and affiliate who has been placed on the convicted vendor list