Okaloosa County School Board — Regular Meeting, January 22, 2024 — reading text

7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,349.50 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-01-22.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register totaling $39,817,942.92; Self Health Insurance Claims and Fees totaling $2,890,320.87; and Bank Transfers totaling $0.00 for December 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $39,817,942.92, Self- Health Insurance Claims and Fees in the amount of $2,890,320.87, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $39,817,942.92; Self Health Insurance Claims and Fees totaling $2,890,320.87; and Bank Transfers totaling $0.00 for December 2023 are being presented to the School Board. File Attachments 06 - MIS 3478 - Warrant Register - December 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $14,700.00 Budgeted : Yes Budget Source : General Fund Fixed Charges Recommended Action : Motion to approve Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc. Original agreement approved on March 27, 2023, and amended on August 14, 2023. Public Content School Funds Online is the bookkeeping software used by schools for Internal Funds and is a part of KEV Group, Inc. An agreement to use its online payment software known as School Cash Management Solution was approved on March 27, 2023. This agreement included online payments and in person credit/debit card payments via Clover devices. An addendum was approved on August 14, 2023, adding three more Clover devices for schools. This requested addendum adds cellular service for all Clover devices. File Attachments ADDENDUM - Okaloosa County Schools FL - cellular additions.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 School Board Resolution 24-03 Establishing Its Intent To Reimburse Certain Capital Expenditures With  Proceeds Of A Future Tax-Exempt Financing; Providing Certain Other Matters In Connection Therewith; And Providing An Effective Date, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : No Recommended Action : Motion to approve School Board Resolution 24-03 Establishing Its Intent To Reimburse Certain Capital Expenditures With Proceeds Of A Future Tax-Exempt Financing; Providing Certain Other Matters In Connection Therewith; And Providing An Effective Date. Public Content The IRS requires that the School Board adopt a resolution that declares its intent to issue tax-exempt debt in the future for the various projects identified in the resolution and allows the School Board to expend funds on hand that will then be “reimbursed” from the loan proceeds. This resolution does not authorize the issuance of the debt; and an additional resolution will have to be adopted in the future that approves the projects, the total amount, the maturity date and the interest rate for the debt. This resolution is solely to declare the School Board’s intent to satisfy IRS requirements. The resolution does not obligate the School Board to issue any debt or build any of the Facilities identified in the resolution. File Attachments Resolution 24-03 - Reimburse of Capital Expenditures.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Bob Sikes Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Bob Sikes Elementary School. Public Content Florida Power and Light Company is requesting