Okaloosa County School Board — Regular Meeting, January 22, 2024 — reading text

Program Director, Purchasing. Meeting : Jan 22, 2024 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of Short Term Facility Use Contracts and lease Agreements having a value of less that $10,000 that have been entered into by the departments/schools. The attached report shows the Short Term Facility Use Contracts and Lease Agreements for the second quarter of fiscal year 2023-2024 (October 2023, through December 2023). For more information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT-LEASE-OCTOBER THROUGH DECEMBER 2023.pdf (64 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 22, 2024 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the second quarter of fiscal year 2023-2024 (October 2023 through December 2023) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. under the $10000 Quarter 2 Provdier FY23-24.pdf (89 KB) S.A. under the $10000 Quarter 2 School FY23-24.pdf (90 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 State of Florida State Board of Administration - Local Government Surplus Funds Trust Fund (Florida PRIME) - (An External Investment Pool) - For the Fiscal Years Ended June 30, 2023, and June 30, 2022 - Financial Audit-Report No. 2024-085 December 2023 Meeting : Jan 22, 2024 - Regular Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2024-085 December 2023, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2023, and June 30, 2022. The Auditor General requests that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the School Board. File Attachments 2024-085-Local Government Surplus Funds Trust Fund (FL PRIME).pdf (653 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 22, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of January 8, 2024; Minutes of the Workshop Meeting of January 8, 2024; Minutes of the Regular Meeting of January 8, 2024, recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 8, 2024; Minutes of the Workshop Meeting of January 8, 2024; Minutes of the Regular Meeting of January 8, 2024. File Attachments 1-8-2024 Workshop - DRAFT.pdf (130 KB) 1-8-2024 Meeting - DRAFT.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for ClearTouch Panels in the amount of $5,012.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $5,012.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for ClearTouch Panels in the amount of $5,012.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for ClearTouch Panels in the amount of $5,012.00. File Attachments Okaloosa-ClearTouch 75 inch A+ Panels with Accessories and Adjustable Stand Qty 1 - Baker School.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for track covers in the amount of $2,269.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $2,269.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for track covers in the amount of $2,269.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropirated to Baker School for track covers in the amount of $2,269.00 File Attachments Track Runway Request 12-11-23.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for ClearTouch Panels in the amount of $17,993.00, presented by Diane