Fort Walton Beach Council minutes — 09-09-09 special minutes — reading text

MINUTES OF THE SPECIAL COUNCIL MEETING 291 OF THE CITY OF FORT WALTON BEACH, FLORIDA SEPTEMBER 9, 2009 INTRODUCTION A special meeting of the City Council of Fort Walton Beach, Florida, was held on Wednesday, September 9, 2009, at 5:30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Bobby Nabors, Bill Patterson, and Dick Rynearson Also Present: Bob Mearns, City Manager; Helen Spencer, City Clerk; Toni Craig, City Attorney; and Department Directors PURPOSE The purpose of the Special Council meeting is to adopt the tentative millage rate and the tentative budget for Fiscal Year 2009/ 10. CALL TO ORDER The Mayor called the meeting to order. PLEDGE The Mayor led in the Pledge of Allegiance. APPROVAL OF AGENDA Mr. Garvie moved to approve the agenda as the business of the day. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. RES. 2009 -33: ADOPTING THE TENTATIVE MILLAGE RATE FOR FY 2009/ 10 The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE TENTATIVE MILLAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; AND SETTING AN EFFECTIVE DATE. The Mayor stated the tentative millage rate for the City of Fort Walton Beach for FY 2009 -10 is 4. 1986 mills, which is 5. 35% below the rolled -back rate of 4.4359 mills. The rolled -back rate is the millage rate that will provide the same ad valorem tax revenue as was levied during the prior year. The Mayor opened the public hearing. As no one wished to speak the public hearing was closed. Mr. Garvie moved to adopt Res. 2009 -33 to set the tentative millage rate for the City of Fort Walton Beach at 4.1986 for the fiscal year beginning October 1, 2009 and ending September 30, 2010. Mr. Miller seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. The Mayor stated the tentative millage rate for the City of Fort Walton Beach is 4. 1986 mills for the fiscal year beginning October 1, 2009 and ending September 30, 2010, which is 5. 35% below the rolled -back rate of 4.4359. He advised the proposed millage is subject to a second and final public hearing that will be held here at the City of Fort Walton Beach Council Chambers on Wednesday, September 16, 2009 at 5: 30 p.m. 292 Special Council 9 -9 -09 RES. 2009 -34: ADOPTING TENTATIVE BUDGET FOR FY 2009/ 10 The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; AND SETTING AN EFFECTIVE DATE. The Mayor stated the tentative budget for the City of Fort Walton Beach for FY 2009 -10 is 36, 068, 191, which is $ 469,682 or 1. 3% less than the adopted FY 2008 -09 budget. The Finance Director reported additional information was received that property and casualty insurance premiums will be reduced by $ 13, 000. 00 which can be appropriated for expenditures as directed by City Council or used to decrease the appropriation from fund balance. She went over the general fund revenues, the general fund reserves, the undesignated fund balances, the special revenue fund revenues, the utility fund revenues, sanitation fund revenues, golf fund revenues, stormwater fund revenues, the expenditures, and noted the project and encumbrance carryovers have been identified. Charlotte Dunworth, Budget/ Grants Manager, recapped the changes made to the budget at the 3rd August meeting. The Mayor opened the public hearing. Larry Sassano, EDC President, mentioned in meetings with the City and the Chamber they have come up with a plan on developing a retention extension plan where the EDC will continue working the recruitment effort as well as retention effort, and the Chamber of Commerce will work on the retention effort as well for the myriad of industries in the Fort Walton Beach area. He said they are already starting the process of working a partnership together. Ted Corcoran, Chamber President, first mentioned the upcoming Dog Daze event on Saturday and congratulated city staff on their continued effort with the vagrant issue with a new sign campaign. He mentioned the Chamber, the EDC, and city staff are working together to put an aggressive plan together to not only promote expansion of the current businesses but also bring in new businesses. He expressed, on behalf of the Chamber, support of the Economic Development Council ( EDC) and proposed that Council appropriate more for the EDC to have an equal match with the Chamber of 16, 000. 00. As no one else wished to speak, the public hearing was closed. Mr. Garvie moved to approve Res. 2009 -34 to adopt the tentative budget for the City of Fort Walton Beach for the fiscal year beginning October 1, 2009 and ending September 30, 2010, with an amendment to allocate an additional $ 8,000.00 to the EDC to bring their total funding from $8,000. 00 to $16, 000. 00. Mr. Patterson seconded motion. o The City Attorney arrived at 6: 02 p. m. " Mr. Reeves moved to amend the motion to add $ 3, 500.00 back into the City Council budget for refreshments. Mr. Miller seconded motion and it carried by a vote of 6 to 1 with Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor and Holmes opposed. Mr. Miller moved to amend the motion to use $ 400,000. 00 in the reserve fund for disaster relief in lieu of $400,000. 00 out of undesignated funds in the budget as a source of revenue. Motion died for lack of a second.  293 Special Council 9 -9 -09 RES. 2009 -34: ADOPTING TENTATIVE BUDGET FOR FY 2009/ 10 cont. Some discussion was held on funding the crossing guards at Choctawhatchee High School and Pryor Middle School that will be funded out of the Law Enforcement Training Fund which is nearing depletion and then will need to be funded out of the General fund. The Finance Director noted if the remaining $ 1, 500 of the $ 13, 000 is not allocated then the designation from unreserved fund balance will be reduced by $ 1, 500 and the resolution will be amended to reflect the total budget amount of $36, 066, 691. The Mayor called for the vote on the motion, as amended to allocate an additional $ 8, 000.00 to the EDC to bring their total funding from $8, 000. 00 to $16,000. 00 and to add $3, 500. 00 back into the City Council budget for refreshments, and it carried by a vote of 6 to 1 with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor, and Miller opposed. The Mayor stated the tentative budget for the City of Fort Walton Beach for FY 2009 -10 is 36,066,691 with a tentative millage rate of 4. 1986, which is 5. 35% below the rolled -back rate of 4.4359 mills. He advised the proposed budget is subject to a second and final public hearing that will be held here at the City of Fort Walton Beach Council Chambers on Wednesday, September 16, 2009 at 5:30 p. m. RES. 2009 -35: AMEND COMPREHENSIVE FEE SCHEDULE The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING THE COMPREHENSIVE FEE SCHEDULE OF THE CITY FOR THE ENGINEERING SERVICES DEPARTMENT BY ELIMINATING THE DEVELOPMENT REVIEW COMMITTEE FEE; FOR THE RECREATION & CULTURAL SERVICES AND UTILITIES SERVICES DEPARTMENT BY ADJUSTING CERTAIN FEES; FOR THE CITY CLERK' S OFFICE BY ADDING A FEE FOR CIVIC ORGANIZATION SIGNS; FOR THE UTILITIES SERVICES DEPARTMENT BY ADDING FEES FOR HYDRANT METER INSTALLATION AND CLEANING WATER TURN ON /OFF; AND SETTING AN EFFECTIVE DATE. The Finance Director explained staff made limited adjustments to the fee scale but staff did not budget any increase or decrease to revenues as the effect of the changes is unknown. Mr. Rynearson moved to re- examine the fee schedule for Section II ( Recreational Programs) and that staff return with an alternate fee schedule. Mr. Garvie seconded motion. It was noted that the recommendations for the other fee adjustments in the resolution have been incorporated into the proposed budget. Mr. Rynearson amended his motion to amend Resolution 2009 -35 with Section II ( changes to Recreational Programs) removed and staff to return with an alternate fee schedule. Mr. Garvie accepted the amendment and it carried by a vote of 6 to 1 with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor and Miller opposed. The Mayor opened the floor for public input. As no one wished to speak public input was closed. The Mayor called for the vote on the motion to adopt Res. 2009 -35, as amended, and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. 294 Special Council 9 -9 -09 ADDITIONAL VACATION IN FY 2010 BUDGET Mr. Rynearson proposed, due to not being able to offer City employees a salary increase or cost of living increase, to provide the non -bargaining unit City employees two additional vacation days in FY 2010. He said it would be a way to show appreciation to the City employees. Mr. Rynearson moved to provide non -bargaining unit City employees two additional vacation days in FY 2010. Mr. Holmes seconded motion. It was clarified the provision of the additional vacation days is restricted for one year for FY 2010 from October 1, 2009 to September 30, 2010. J The City Manager confirmed there would be no dollar impact and clarified if an employee leaves during the year they would not be paid for those two days. The Mayor opened the floor for public input. As no one wished to speak public input was closed. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. ADJOURN Being no further business, the meeting adjourned at 6: 35 p. m. r 7f CITY CLERK ddm In