Okaloosa County School Board — Regular Meeting, April 28, 2025 — reading text

School Year 2026-2027 from MGT Impact Solutions for a total of $97,038.00. Public Content Request approval to purchase student forecast-boundary planning and services for District Zoning, School Year 2026-2027 from MGT Impact Solutions for a total of $97,038.00. The purchase is made through TIPS contract #220601, and funds will be paid from General Funds. A copy of the proposal is attached. For additional information, please contact John Spolski, Assistant Superintendent, MIS, at (850) 833-5884. File Attachments MGT IMPACT SOLUTIONS, LLC PROPOSAL.pdf (2,487 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Tag-On Bid: RFP 24-05-BG Core Curriculum Enhancements, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Paid by individual schools/departments Recommended Action : Motion to approve tagging on to RFP 24-05-BG Core Curriculum Enhancements through Santa Rosa County, FL. Public Content Request approval to tag on to RFP 24-05-BG Core Curriculum Enhancements through Santa Rosa County, FL, based on fixed pricing. Paid by individual schools/departments and will be utilized to make purchases on an as needed basis based on fixed pricing, RFP was awarded to multiple vendors. The contract is effective through July 31, 2027. Copies of the award documents are attached. For additional information, please contact Shelia Lightbourne, Assistant Superintendent, Curriculum at (850) 833-4208. File Attachments RFP 24-05-BG Intent to award.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent.  Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $373,494.42 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC-Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Crestview High School from Trane for a total of $373,494.42. Public Content Request approval to purchase HVAC equipment and services for Crestview High School from Trane for a total of $373,494.42. The purchase is made through OMNIA/Racine contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC-Replacement. A copy of the quote is attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE Proposal.pdf (923 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Exempted Purchase Over $50,000: Realityworks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,775.41 Budgeted : Yes Budget Source : General Fund, Project 5140 CTE-WD- CAP GRANT Recommended Action : Motion to approve the purchase of Agriculture educational materials and supplies from Realityworks in the amount of $52,775.41 for Baker School. Public Content Request approval to purchase Agriculture educational materials and supplies from Realityworks in the amount of $52,775.41 for Baker School. The purchase is made through 6A-1.012(11)(b), and funds will be paid from General Fund, Project 5140 CTE-WD-CAP GRANT. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical (CTE), at (850) 833-5858. File Attachments Realityworks Quote.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Multi-Year Agreement: Canva, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the 3-year contract with Canva for software subscription effective April 29, 2025, through April 28, 2028. Public Content Request approval of the 3-year contract with Canva for a software subscription. There is no cost for this software subscription. The contract is effective April 29, 2025, through April 28, 2028, and a copy is attached. For additional information, please contact Hilary DeMers, Specialist, Digital Media & Communications, at (850) 226-4792. File Attachments CANVA AGREEMENT.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Sale and Disposal of Surplus Property, presented by Bobby McElroy, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 28, 2025 Absolute Date : Apr 28, 2025 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated April 28, 2025. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated April 28, 2025. These items will be sold through the Board approved On-line Auction Program. Please contact Bobby McElroy for additional information, 689-7159. File Attachments Surplus Items for April 28 2025 Meeting.pdf (99 KB) Surplus Property Food