Okaloosa County School Board — Regular Meeting, April 28, 2025 — reading text

Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,320.00 Budgeted : Yes Budget Source : General Fund, Project 2099 Stadium & Athletic Field Mant Recommended Action : Motion to approve the termination of ITB 25-04 District Wide Athletic Field Services contract with Rotolo Consultants, Inc., effective April 30, 2025. Motion to award ITB 25-04 District Wide Athletic Field Services for Multiple Schools contract to the next  overall lowest bidder, Phillips Turf Science, LLC, effective May 1, 2025, through February 29, 2028, for a total contract amount of $403,725.00. Public Content Request approval to terminate ITB 25-04 District Wide Athletic Field Services for Multiple Schools contract with Rotolo Consultants, Inc., effective April 30, 2025, and request approval to award the remaining contract term to the next overall lowest responsive and responsible bidder, Phillips Turf Science, LLC., effective May 1, 2025, year 1 amount will be $120,151.00, year 2 and 3 amount will be $141,787.00 per year, for a total contract amount of $403,725.00 paid through General Funds, Project 2099 Stadium & Athletic Field Maintenance. The term of the contract is effective May 1, 2025, through February 29, 2028. Copies of the revised tabulation and the original award of ITB 25-04 are attached. The original contract was approved on February 24, 2025, in the amount of $91,467.00 per year. The new contract will be $141,787.00 per year which is annual increase of $50,320.00. A discount has been provided for the first year. additional information, please contact Bobby McElroy, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB 25-04 DISTRICT WIDE - ATHLETIC FIELD SERVICES.pdf (9,343 KB) ITB 25-04 TAB Revised Reaward.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes  Dollar Amount : $55,924.36 Budgeted : Yes Budget Source : General Fund, Project 6064 CAPE- Marketing Recommended Action : Motion to approve the purchase of 33 Dell Laptops, Monitor Dock and Charging Cart from Dell for a total of $55,924.36. Public Content Request approval to purchase 33 Dell Laptops, Monitor Dock and Charging Cart from Dell for a total of $55,924.36. The purchase is made through Contract #23023/43210000-23-NASPO-ACS, and funding will be paid from General Fund, Project 6064 CAPE-Marketing. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education (CTE), at (850) 833-5858. File Attachments DELL QUOTE.pdf (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting  Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $198,750.00 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC-Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Fort Walton Beach High School from Trane for a total of $198,750.00. Public Content Request approval to purchase HVAC equipment and services for Fort Walton Beach High School from Trane for a total of $198,750.00. The purchase is made through OMNIA/Racine contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC-Replacement. A copy of the quote is attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: John Deere, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,744.75 Budgeted : Yes Budget Source : General Fund, Project 5140 CTE-WD- CAP GRANT Recommended Action : Motion to approve the purchase of a tractor with equipment for Baker School from John Deere for a total of $74,744.75. Public Content Request approval to purchase a tractor with trailer and equipment for Baker School from John Deere for a total of $74,744.75. The purchase is made through Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70), and funds will be paid from General Fund, Project 5140 CTE-WD-CAP GRANT. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education (CTE), at (850) 833-5858 File Attachments JOHN DEERE QUOTE.pdf (1,316 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda  Subject : 7.12 Tag-On Bid Purchase Over $50,000: MGT Impact Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $97,038.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the purchase of student forecast-boundary planning and services for District Zoning,