Okaloosa County School Board — Workshop Meeting, October 22, 2020 — reading text

(Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2020 Public Content The financial statement for the month ending September 30, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2020-09-30.pdf (722 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-26-20.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,525.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-10-26.pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Payroll Warrant Register and Accounts Payable Warrant Register for September 2020, totaling $26,116,607.33; and Bank Transfers for September 2020, totaling $15,080,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,116,607.33 and Bank Transfers in the amount of $15,080,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2020, totaling $26,116,607.33; and Bank Transfers for September 2020, totaling $15,080,000.00. File Attachments 03 - MIS 3478 - Warrant Register - September 2020.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Second Amendment to the Umbrella Agreement for Government Banking Services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to approve Second Amendment to the Umbrella Agreement for Government Banking Services. Public Content Request approval of the Second Amendment to the Bank of America (BOA) Umbrella Agreement for Government Banking Services Fees which will provide the School District with a new pricing schedule for Bank Service Fees. The new pricing schedule will yield the District a savings of approximately $12,000 per year. On April 13, 2020, the School Board approved the First Amendment to the Bank of America (BOA) Umbrella Agreement for Government Services which provided the School District a six-month (6) waiver of bank service fees which yielded a savings of $29,000. The waiver was offered to allow sufficient time to negotiate new service fee rates. File Attachments Second Amendment to Umbrella Agreement for Government Banking Services.pdf (16 KB) Final BOA Rate Comparison.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Emergency Purchase: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $61,065.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement Recommended Action : Motion to approve the emergency purchase of HVAC equipment for Ruckel Middle School from Trane in the amount of $61,065.00. Public Content Request approval of the emergency purchase of HVAC equipment for Ruckel MS cafeteria from Trane in the amount of $61,065.00. The emergency purchase was through School Board Policy 2-17(12)(a). The equipment was purchased from Trane through Omnia Contract 15-JLP-023. Funds will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. Copies of the Superintendent's approval of the purchase, purchase order and quote are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE DOCUMENTS-RUCKEL.pdf (766 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Office Depot, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,115.80 Budgeted : Yes Budget Source : Federal Funds, Project 1415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of office/school supplies from Office Depot in the amount of $29,115.80. Public Content Request approval to purchase office/school supplies from Office Depot in the amount of $29,115.80. The purchase is made through Omnia Contract 19-12R. Funds will be paid from Federal Funds, Project 1415 Title IV - SS & AEG.