Okaloosa County School Board — Workshop Meeting, October 22, 2020 — reading text

security gates and fencing in the amount of $13,285.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $13,285.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00. The remaining cost in the amount of $33,285.00 will be paid with District 2 and District 3 School Board Member Capital Outlay Funds. File Attachments AEF Client Fence Estimate and Contract 20201015 OTC ITB Format.pdf (652 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for adoption of a revised job description for Chief Officer, Finance, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Chief Officer, Finance. Public Content The recommended job description revision includes material changes to Minimum Eligibility Requirements, Language Skills, Mathematical Skills, Other Skills, Physical Demands, and Essential Duties and Responsibilities. These changes are recommended to reflect current practice as well as expectation regarding compliance and financial oversight for the District. For more information, contact Lee Hale at 850-833-5801. File Attachments Chief Officer - Finance.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Tag-On Bid Over $25,000: Snap- On Industrial, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,003.25 Budgeted : Yes Budget Source : Federal Funds, project 1422 Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchases of equipment for Crestview HS Automotive Program from Snap-On in the amount of $43,003.25. Public Content Request approval to purchases equipment for Crestview HS Automotive Program from Snap-On in the amount of $43,003.25. The purchases are made from NASPO Contract #05316. Funds will be paid from Federal Funds, project 1422 Carl Perkins-Secondary ED S131. Copies of the quotes are attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments SNAP-ON QUOTES.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Sole Source Purchase Over $25,000: Consulab Educatech, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,439.00 Budgeted : Yes Budget Source : Federal Funds, Project 1422 Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchase of equipment from Consulab Educatech, Inc. in the amount of $63,439.00. Public Content Request approval to purchase equipment from Consulab Educatech, Inc. in the amount of $63,439.00 for the Crestview HS Automotive Program. This is a sole source purchase per 6A-1.012(12)(d). Funding will be paid from Federal Funds, Project 1422 Carl Perkins- Secondary ED S131. Copies of the quote and sole source documentation are attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments CONSULAB EDUCATECH DOCUMENTS.PDF (725 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Budget Amendment #1 - Fiscal Year 2020-2021 presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $1,202,726.68 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2020- 2021 Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2020: General Fund $1,107,868.42 Debt Service Funds 0.00 Capital Project Funds 897,565.66 Other Special Revenue Funds - Federal (1,019,539.77) Other Special Revenue Funds - Food Service 216,832.37 Total - All Funds $1,202,726.68 File Attachments !BA 01 - Sept 2020.pdf (1,437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Monthly Financial Statement for September 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action