Okaloosa County School Board — Workshop Meeting, October 22, 2020 — reading text

Thursday, October 22, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 22, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 22, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 22, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of September 24 - October 7, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 22, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 24 – October 7, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 24-Oct 7.pdf (15 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 22, 2020 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the third quarter of 2020, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT LEASES - JUL-SEPT 2020.pdf (37 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director. Meeting : Oct 22, 2020 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the third quarter of 2020, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JULY THRU SEPTEMBER 2020.pdf (143 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of October 8, 2020; Minutes of Regular Meeting of October 12, 2020, recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 8, 2020; Minutes of Regular Meeting of October 12, 2020. File Attachments 10-8-2020 Workshop - DRAFT.pdf (238 KB) 10-12-2020 Meeting - DRAFT.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Okaloosa Technical College for  security gates and fencing in the amount of $20,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $20,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $20,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College for security gates and fencing in the amount of $20,000.00. The remaining cost in the amount of $26,570.00 will be paid with District 3 and District 5 School Board Member Capital Outlay Funds. File Attachments AEF Client Fence Estimate and Contract 20201015 OTC ITB Format.pdf (652 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Oct 22, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $13,285.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00. The remaining cost in the amount of $33,285.00 will be paid with District 2 and District 5 School Board Member Capital Outlay Funds. File Attachments AEF Client Fence Estimate and Contract 20201015 OTC ITB Format.pdf (652 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa Technical College for