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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: May 20, 2014
TO: Honorable Chairman and Members of the Board
FROM: Zan Fedorak
SUBJECT: Airport Emergency Flooding Repairs
DEPARTMENT: Purchasing
BCC DISTRICT: All
STATEMENT OF ISSUE: Request the Board review and ratify procurement for the
emergency repairs for Bob Sikes, Destin, and Northwest Florida (NWF) Regional Airports due
to the flooding event on April 29 & 30, 2014.
BACKGROUND & ANALYSIS: Bob Sikes, Destin, and NWF Regional Airports sustained
considerable damage due to the heavy rains received on April 29 & 30, 2014. Some areas of
damage were adjacent to runways and facilities. Airports contacted Purchasing with concerns
that subsequent rain events posed a considerable threat of further damage to the airport runways
and facilities; therefore, direction was sought from the County Administrator. Per Section H of
the Purchasing Manual, emergency procedures allow Purchasing to deviate from normal
solicitation procedures. In order to expedite the repairs, quotes were solicited in lieu of bids for
repair of the damage. Three (3) construction vendors were contacted, with one declining to
provide a quote. The lowest of the quotes was submitted by Gum Creek Farms; Bob Sikes
Airport $435,000, Destin Airport $100,000, and NWF Regional Airport $250,000. Purchase
orders #21401297, #21401298, & #21401299 were processed on Friday April 9, 2014 to Gum
Creek Farms and they were asked to mobilize immediately. A hold harmless and conflict of
interest form has been signed for the file. All insurance requirements have been approved by
Risk Management.
OPTIONS: Ratify/Reject the purchase orders for the emergency repairs for Bob Sikes, Destin,
and Northwest Florida (NWF) Regional Airports due to the flooding event on April 29 & 30,
2014.
RECOMMENDATIONS: Staff recommends the Board ratify the purchase orders for the
emergency repairs for Bob Sikes, Destin, and Northwest Florida (NWF) Regional Airports due
to the flooding event on April 29 & 30, 2014.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator