Fort Walton Beach Resolution — 2009-14-Funding for Hurlburt Reuse — reading text

months, or 270 days. 0 ce the project is complete, the City would proceed with developing a reclaimed water system rate study to eventually implement a new reclaimed water enterprise fund. Recommendation: Staff requests City Council approval and ceptance of Resolution 2009- 14 to authorize the City Manager to proceed with the submittal 0 an application to include the remaining phases of the Hurlburt Field / City of Fort Walton Beac Reuse Water Main Project in the FDEP' s Clean Water State Revolving Fund Program for pote tial funding as part of the American Recovery and Reinvestment Act of 2009. The adopti n of Resolution 2009- 14 also accepts. the Planning Documentation for the project as prep ed by City staff, certifies the Public Participation Documentation, and certifies that the City s financially capable of repaying the 20- year low-interest SRF loan. o 2 34-  Page 1 of 4 Carole Jones From: Michael Beedie Sent: To: Tuesday, April 21, 2009 5: 01 PM Carole Jones 0 Subject: FW: Control No. 09- 0054: Resolution 2009- 14 Hurlburt Joint Reuse Water Main SRF Funding Attachments: Resolution 2009- 14 Hurlburt Reuse Water Main SRF Funding 04- 21- 09. doc; cc. 090428_ Hurlburt Reuse SRF Funding_ Blue. doc; cc. 090428_ Hurlburt Reuse SRF Funding. doc Carole, Here is the revised Resolution 2009- 14 with the City Attorney' s revisions included. Please use this resolution as an attachment to the staff report, which is also attached. I will bring you the signed staff report and attachments tomorrow or Thursday morning. Thanks, Michael D. Beedie, P. E. City Engineer Utility Services Department City of Fort Walton Beach P. O. Box 4009 143 Hollywood Boulevard NW Fort Walton Beach, FL 32549 Phone: ( 850) 833-9612 Fax: ( 850) 833- 9643 Cell: ( 850) 585- 9158 Nextel: 186* 13224* 8 E- Mail: .mQ~~~ l~~ 1w~_QI9 o Website: wWW~f. w_~ 9.I9 Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. Original Message----- . From: Toni Craig [ mailto: tonicraig@cox. net] Sent: Tuesday, April 21, 2009 4: 31 PM To: Michael Beedie Subject: RE: Control No. 09- 0054: Resolution 2009- 14 Hurlburt Joint Reuse Water Main SRF Funding My revised resolution is attached. The notice should be run in the legal advertisements and similar to: CITY OF FORT WALTON BEACH NOTICE OF CONSIDERATION TO SUBMIT GRANT APPLICATION FOR CLEAN WATER STATE REVOLVING FUND PROGRAM The City Council of Fort Walton Beach will consider the following resolution at a public hearing on April 28, 2009, at 6: 00 p. m. or as soon thereafter as the issue may be heard, at City Council Chambers, 107 Miracle Strip Parkway, S. W., Fort Walton Florida: BeachO... RESOLUTION 2009- 14 4/22/ 2009 36-  Page 2 of 4 A RESOLUTION OF THE CITY OF FORT wALTON BEACH, FLORIDA, APPROVING THE SUBMITTAL OF THE REMAINING PHASES OF THE HURLBURT FIELD I CITY OF FORT WALTON BEACH JOINT REUSE WATER MAIN PROJEGT TO THE FLORIDA DEPARTMENT OF E~, ONMENTAL PROTECTION FOR INCLUSION IN THE CLEAN WATER STATE REVOLVING FUND PROGRAM AS PART OF THE AVCAN RECOVERY AND REINVESTMENT ACT OF 2009; AUTHORIZING THE CITY MANAGER TO SUBMIT THE STATE REVOLVING FUND LOAN APPLICATION; AND SETTING AN EFFECTIVE DATE. All interested parties are invited to appear at this meeting and be heard regarding the above resolution. Copies of the proposed resolution and related documentation may be viewed during normal business hours at the Office of the City Clerk, 107 Miracle Strip Parkway SW, Fort Walton-Beach. For additional information contact Mi~hael Seedie, City Engineer, ( 850) 833- 9612/ FAX 833- 9643 ( mbeedie@fwb. org). Any person who decides to appeal any decision of the City Council, with respect to any matter co'nsidered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. (Section 286.0105, F.S.) The City of Fort Walton Beach adheres tc?the Americans with Disabilities Act and will make reasonable modifications for meeting upon request. Please call the Helen Spencer, City Clerk at ( 850) 833-9509 to make a request. For access to this Hearing Impaired dial the City Hall TDD # 850-833- 9925 or 1- 800-955- 8771 ( TDD) or 1- 800-955- 8770 ( VOICE). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide the requested service. Toni L. Craig ey at Law Ac\ F .. . No 115444 850) 243- 6969 gJOfo QJ} kr.~ From: Michael Beedie [ mailto: mbeedie@fwb. org] Sent: Tuesday, April 21, 2009 1 : 52 PM To: Toni Craig Subject: RE: Control No. 09- 0054: Resolution 2009- 14 Hurlburt Joint Reuse Water Main SRF Fuml;ing Toni, I finally spoke with our contact at FDEP concerning the advertising requirements. They will accept an advertising period based on any requirements the City has, so if we can get the resolution finalized, lean get the request into the City Clerk' s office to get the legal advertisement in the Daily News on Thursday or Friday. I will also get Cam to post a press release online discussing the resolution, which is also acceptable to FDEP. Please send me any revisions to the staff report and resolution as soon as you can to submit for the advertisement. Thanks, Michael D. Beedie, P. E. City Engineer Utility Services Department City of Fort Walton Beach 4009 . Oox ollywood Boulevard NW Fort Walton Beach, FL 32549 Phone: ( 850) 833- 9612 4/ 22/ 2009 37- C.APITAL FINANCING PLAN WW-02b o City of Fort Walton Beach Proj ect Sponsor) Robert Mearns, Acting City Manager Authorized Representative and.Title) Fort Walton Beach, Florida 32549 City, State, and Zip Code) Brandy Wunker, Finance Director ( 850) 833- 9512 Capital Financing Plan Contact, Title and Telephone Number) P. O. Box 4009 Mailing Address) Fort Walton Beach, Florida 32549 City, State, and Zip Code) The Department needs to mow about the [ mancial capabilities of potential State Revolving Fund (SRF) loan applicants. Therefore, a [ mancial capability demonstration ( and certification) is required well before the evaluation of the actual loan application. The sources of revenues being dedicated to repayment of the SRF loan are Note: Projeets pledging utility operating revenues should attach a copy of the Water & Sewer Operating Revenues existing/proposed rate ordinance) ' 0 j Estimate of ProDosed SRF Loan Debt Service 2, 183, 598 Capital Cost* Loan Service Fee ( 2% of capital cost) 43, 672 Subtotal 2, 227,270 21, 915 Capitalized Interest* * Total Cost to be Amortized 2, 249, 185 Interest Rate*** 2. 960/ 0 Annual Debt Service 146, 468 Annual Debt Service Including Coverage Factor**** 168,438 Capital Cost = Allowance + Construction Cost (including a 10% contingency) + Technical Services after Bid Opening. Estimated Capitalized Interest = Subtotal times Interest Rate times construction time in years divided by two. 20 GO Bond Rate times Affordability Index divided by 200. Coverage Factor is generally 15%. However, it may be higher if other than utility operating revenues are pledged. o Revised: 01119/ 06 38-  SCHEDULE OF PRIOR AND PARITY LIENS List annual aebt service beginning two years before the anticipated loan agreement date and continuing at least fifteen fiscal years. Use additional pages as necessary. IDENTIFY EACH OBLIGATION oo Bond-Pump Station # 1 # 2 Lease- Backhoe # 3 1998 Bond- Tax Revenue Cert. Coverage % 1500/0 Coverage 01<>> 0 Coverage % 125% Insured (Y es/N 0) Yes Insured Y ( es/No) No Insured (Yes/ No) Yes 4 Lease- Wheel Loader # 5 2005 Bond-System Improvmnts # 6 0/ Coverage % 0 Coverage % 1250/0 Coverage 0 Insured (Yes/ No) No Insured Y ( es/No) Yes Insured (Y es/No)