Fort Walton Beach Council agenda — 10-09-2006 ‎(joint, city/county)‎ — reading text

TYOFFORTWALTONBEACH JOINT WORKSHOP WITH FORT WALTON BEACH CITY COUNCIL AND THE OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS Monday, October 9, 2006 - 6: 00 P.M. Creative Senior Center 31 SW Memorial Parkway Fort Walton Beach, FL 32548 CALL TO ORDER PLEDGE OF ALLEGIANCE I WORKSHOP AGENDA 1. Discussion regarding the Fort Walton Beach Fairgrounds/ Softball Complex property as a proposed site of the Judicial Center Annex Expansion site. ( See Backup). ADJOURN Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS286. 0105). The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850-833- 9509 to make a request. For Hearing Impaired dial the City Hall TDD #850- 833-9925 or 1- 800- 955-8771 ( TDD) or 1- 800- 955- 8770 (Voice). Requests must be received at least 48 hours in advance of the in order to meeting allow the City time to provide requested service.  REVISED** TYOFFORTWALTONBEACH JOINT SPECIAL MEETING WITH FORT WAL TON BEACH CITY COUNCIL AND THE OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS Monday, October 9, 2006 - 6: 00 P.M. Creative Senior Center 31 SW Memorial Parkway Fort Walton Beach, FL 32548 CALL TO ORDER PLEDGE OF ALLEGIANCE I SPECIAL MEETING AGENDA 1. Discussion regarding the Fort Walton Beach Fairgrounds/ Softball Complex property as a proposed site of the Judicial Center Annex Expansion site. ( See Backup). ADJOURN matter at this meeting will need a Any person who decides to appeal any decision made with respect to any of the record of the proceedings, and for such purpose may need to ensure that a verbatim record which the appeal is to be proceedings is made, which record includes the testimony and evidence upon based. (FS286. 0105). The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this Please call City Clerk Helen Spencer at 850-833-9509 meeting upon request. ( TDD) or 1- to make a request. For Hearing Impaired dial the City Hall TDD #850-833- 9925 or 1- 800-955-8771 must be received at least 48 hours in advance of the meeting in order to 800- 955-8770 (Voice). Requests allow the City time to provide requested service.  City of Fort Walton Beach MEMORANDUM TO: Honorable Mayor and City Council FROM: Joyce Shanahan, City Manager SUBJECT: Okaloosa County Judicial Center Annex DATE: September 21, 2006 BACKGROUND: The City purchased the property known as the Fairgrounds and Softball Complex located at 1958 Lewis Turner Blvd. October 26, 2005, at a cost of $ 4, 000, 000 with a structure height limitation ( from Eglin AFB) of 50 feet; requirement that the use of electromagnetic radiation devices be coordinated with Eglin AFB; and permitted the US Forest Service the right to continue to administer its US Dept. of Agriculture' s Special Use Permit through December 31, 2005. On July 13, 2006, the City Council convened a special meeting to discuss the site of the Okaloosa County Judicial Center and possible options to have the Judicial Center Complex located on City property. The City Council voted unanimously to direct the City Manager to approach the County to determine their interest in locating the Judicial Center Annex Extension ( JCAE) on the City' s property. The City Manager and County Administrator, on subsequent occasions, have met several times to discuss the extent of the County' s interest in locating the Judicial Center Annex Extension on City property. The main issues of the conversations were site suitability and cost. Site suitability was based upon information from the County' s architect HLM after their preliminary review of the site options. Consistent with information available in the BOCC Workshop " Judicial Center Site Options" documentation of July 6, 2006, the City' s 42- acre site could support the Judicial Center Annex Extension. According to information contained in this report, the City' s site slopes from north to south with the high point ( 70':t above MSL) located at the northwest corner of the property. It is comprised of 100% Lakeland sand1 (# 12), 0- 5% slopes and grass covers most of the site; and sanitary sewer and potable water service are available on this site. The OWC location is a 21- acre site owned by the college 500' east of Martin Luther the high King Boulevard. The site slopes from east and south to north and west; with 42':t above MSL) along the central property line. The site is comprised of 80% point ( Chipley2 and Hurricane3 Soils # 4 ( somewhat poorly drained soils) and 12% Lakeland 1 The Lakeland series consists of very deep, excessively drained, rapid to very rapidly permeable soils on uplands. They formed in thick beds of eolian or marine sands. Slopes are dominantly from 0 to 12 percent but can range to 85 percent in dissected areas. ( US Dept.of National Resource Conservation Service website; soil definitions) Agriculture - on. Slopes 2 The Chipley series consists of very deep, somewhat poorly drained, very rapid or rapidly permeable soils National Resource Conservation Service website; soil definitions) range from 0 to 8 percent. (US Dept. of Agriculture - 3 The Hurricane series consists of very deep, somewhat poorly drained, moderately rapid permeable soils on broad areas that are slightly higher than the adjacent flats of the Lower Coastal Plain. They formed in sandy marine sediments. Sand and 2% Foxworth sand4. The site is 95% covered by native vegetation ( assumed to be a mix of pines, oaks, and native grasses) and although sanitary sewer and potable water service is available, it is not currently stubbed out to the property. Comparability of costs between the OWC- site and the FWB- site was the principal issue of discussion between the managers. The OWC- site is being offered at a perennial lease with a nominal cost of $ 10 per year; however the costs to mitigate the existing soil conditions as described above was important in determining the actual or full cost to build on this property. The County Administrator agreed to have their architect proceed with soil borings and samplings to determine the costs to remedy the soil conditions in order to produce a buildable site. On September 20, 2006 the County received the site analysis and estimated remediation costs for the OWC site. Based upon information presented to the County Commissioners at their Workshop Session on September 21, 2006, it will likely cost about $ 2. 0 million in site work for the OWC property, as detailed as follows: COMPACTED FILL $ 1, 213, 325 EXTEND SANITARY SEWER $ 178, 200 ( 89, 100) EXTEND WATER SERVICE $ 187, 500 ( 93, 750) MLK BLVD. ROAD IMPROVEMENTS $ 200, 000 GEN. CONDo & MARK- UPS $ 213.483 POTENTIAL COST $ 1, 992, 508 Discussion ensued meeting with regards to extension of water and sewer at the service to this property. The County was advised by their Public Works Director that if the extension work to the OWC property was performed while the Hurlburt Road reduced project was on- going that the costs for water and sewer extension could be to $ 1, 809, 658. Because the cost data to mitigate by 50%; revising the potential costs the site was not available prior to September 20th, the City Manager and County Administrator did not have any discussions about purchase price of the City' s property. At their September 21, 2006 workshop, the County Commission expressed modest continued interest in the FWB property and asked that the City come forward with an offer and site location at their earliest convenience. The County is expected to move forward in their decision- making process on October 3, 2006. DISCUSSION: If the City Council remains interested in seeking to gain County Commission endorsement in locating the Judicial Center Annex Extension on property situated at Lewis Turner Blvd., then parameters for negotiations need to be established and where the negotiations fit in with the City' s Master Planning process for this parcel need to be add ressed. National Resource Conservation Service website; soil Slopes range from 0 to 5 percent. ( US Dept. of Agriculture - definitions) 4 The Foxworth series consists of very deep, moderately well to somewhat excessively drained, rapid to very rapid from permeable soils on broad uplands and side slopes. They formed in sandy marine or eolian sediments. Slopes range o to 25percent. (US Dept. of National Resource Conservation Service website; soil definitions) Agriculture - Page 2 The City Council directed staff on April 25, 2006 to solicit requests for proposals to develop a Master Plan for this parcel in an effort to solicit feed back from the Council and citizens on existing and future uses for this The RFP was advertised on property. July 11th and responses received on August 15th and are before Council for award at their September 26th meeting. Although