Okaloosa County School Board — Regular Meeting, February 22, 2016 — reading text

under P.L. 81-874 for the 2015-2016 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 22, 2016 Absolute Date : Feb 22, 2016 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9005-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit the School Internal Funds for year ended June 30, 2016. Public Content The School Board of Okaloosa County, Florida requests to extend, for one additional year, the contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the School Internal Funds, Financial Statement and Supplementary Information. A motion to engage the professional auditing services of Carr, Riggs, & Ingram, L.L.C., for Fiscal Year Ending June 30, 2016 is requested. The fee remains at $70,000, consistent with the previous years, and will be delivered to the School Board no later than November 20, 2016. File Attachments OCDSB - 2016 Internal Funds Audit - Engagement Letter.pdf (4,706 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Multi-Year Purchase: IXL Learning, presented by Vince Windam, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 22, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : Yes Budget Source : General Funding Recommended Action : Motion to approve the multi- year purchase from IXL Learning in the amount of $9,600. Public Content Request approval for Baker School to purchase a three (3) year subscription for site licenses from IXL Learning for a total cost of $9,600 that will be paid over a three (3) year period, effective February 9, 2016 through February 8, 2019. Funding will be paid from General Funds. This is a multi- year purchase under School Board Policy 2-17 (A)(4) and is also exempt under 6A-1.012(11)(b) and a copy of the quote is attached. For additional information, please contact Mike Martello, Principal, Baker School at (850) 689-7279. File Attachments IXL QUOTE.pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Exempted Purchase Over $25,000: Wright Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 22, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,417.32 Budgeted : Yes Budget Source : Capital Outlay Board Member Funds Appropriation and Internal Funds, Football Recommended Action : Motion to approve the purchase of weight room equipment from Wright Equipment in the amount of $34,417.32. Public Content Request approval for Choctawhatchee High School to purchase weight room equipment in the amount of $34,417.32 from Wright Equipment. Funds will be paid from a combination of Capital Outlay Board Member Funds Appropriation and Internal Funds, Football. This purchase is exempt through 6A-1.012(6) and made through a tag-on bid with Walker County, Alabama, Dora High School Weight Room Equipment (Bid Documents On File). A copy of the quote is attached. For additional information, please contact Greg Thomas, Athletic Director, Choctawhatchee High School at (850) 833-3614. File Attachments WRIGHT EQUIPMENT.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Fuelmaster Fuel Management System- Syntech Systems, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 22, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,468.20 Budgeted : Yes Budget Source : General Funds, Project 2093 Fuel System Repairs Recommended Action : Motion to approve the purchase of the Fuelmaster Fuel Management System- Syntech Systems, Inc. in the amount of $34,468.20 with installation costs of $7,000, for a grand total cost of $41,468.20. Public Content Motion to approve the purchase of the Fuelmaster Fuel Management System-Syntech Systems, Inc. in the amount of $34,468.20 with installation costs of $7,000, for a grand total cost of $41,468.20. This purchase is made through the NJPA National COOP (Contract Documents on File) and is exempt through 6A-1.012(6). A copy of the documentation is attached. Funding will be paid from General Funds, Project 2093 Fuel System Repairs. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FUELMASTER FUEL MANAGEMENT SYSTEM.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 ITB 16-05 Window Replacement Bid for Niceville High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 22, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 5367 Niceville HS - Windows Recommended Action : Motion to approve the