Okaloosa County School Board — Regular Meeting, September 11, 2017 — reading text

payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Sep 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-11-17.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 11, 2017 Absolute Date : Sep 11, 2017 Fiscal Impact : Yes Dollar Amount : $24,750.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-9-11.pdf (230 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $20,046.00, to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,046.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $20,046.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated August 16, 2017, in the amount of $655,803.07 for the 2016 Claiming Year (Claim Filed January 2015). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2016 claiming year. The calculation for the 2016 claiming year is based on the number of eligible student cards submitted during the 2014-2015 school year. The payments to these schools are as follows: Okaloosa Academy $ 998.00 NWFSC Collegiate High School 3,856.00 Liza Jackson Preparatory School 15,143.00 AMIKids - Emerald Coast 49.00 Total $20,046.00 File Attachments Agenda - Fed Impact Aid 2016 Pmt 3 09112017.pdf (158 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Application for Impact Aid under P.L.81-874 for the 2017-2018 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 11, 2017 Absolute Date : Sep 11, 2017 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2017-2018 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Renewal of Fuel Purchasing Agreement: Baker Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Baker Fire District. Public Content Request approval to renew the Fuel Purchasing Agreement with Baker Fire District. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its public emergency response vehicles adhering to original terms and conditions. The contract is effective September 1, 2017 through August 31, 2018. Copies of the signed renewal document and original agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments 2017-2018 Fuel Agreement 001.pdf (497 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Renewal of Exempted Purchase: Blackboard Connect, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :