Okaloosa County BOCC — November 5, 2013 — reading text

590 SQ.FT. FUTURE Packet Pg. 649 REVISIONS 007 MM/DD/YY REMARKS TOTAL COMBINED SQ. FT. = 64,463 (1,528 EXPANSION AVAIL) 2 STORY OPTION "B" - SECOND FLOOR CONCEPT 1 _ _ /_ _ /_ _ ... 2 _ _ /_ _ /_ _ ... 3 _ _ /_ _ /_ _ ... OKALOOSA COUNTY SHALIMAR ANNEX 4 A _ _ /_ _ /_ _ ... 5 _ _ /_ _ /_ _ ... Packet Pg. 650 REVISIONS 008 MM/DD/YY REMARKS 3 STORY OPTION - MASSING STUDY 1 2 3 OKALOOSA COUNTY SHALIMAR ANNEX 4 A 5 Packet Pg. 651 REVISIONS 009 MM/DD/YY REMARKS 2 STORY OPTION "A" - MASSING STUDY 1 2 3 OKALOOSA COUNTY SHALIMAR ANNEX 4 A 5 Packet Pg. 652 REVISIONS 010 MM/DD/YY REMARKS 2 STORY OPTION "B" - MASSING STUDY 1 2 3 OKALOOSA COUNTY SHALIMAR ANNEX 4 A 5  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Approval to Advertise RFP for Catering Services DEPARTMENT: Tourist Development Department BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the request to advertise a request for proposals / statement of qualifications for Catering Services to be provided at the Emerald Coast Convention Center and suggested proposal review committee. BACKGROUND: After the existing contract for catering services at the Emerald Coast Convention Center expired on September 30, 2013, the Board elected not to renew the contract at the October 18, 2013 BCC meeting. Since that date, staff has worked with the legal team in drafting the RFP that is attached. The contract term is for one year with options for renewal. Contract award requests will be brought to the Board for approval. We recommend the following county employees serve on the selection committee: Bill Leaman, Convention Center Manager; Ed Schroeder, Executive Director, Tourist Development Department; Rick Owen, County Administrator's Office; Jack Allen, Purchasing; and a County Commissioner at the Board's discretion. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Staff recommends approving the request to advertise the Request for Proposals and the appointment of the review committee members. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 653 FOOD & BEVERAGE SERVICES/CATERING FOR THE EMERALD COAST CONVENTION CENTER RFP #: TDD __-__ RFP DUE: ___________, 2013 @ 4:00 P.M. THE INTENT OF THIS RFP IS TO OBTAIN PROPOSALS TO PROVIDE FOOD & BEVERAGE SERVICES/CATERING RELATED TO THE EMERALD COAST CONVENTION CENTER Packet Pg. 654  REQUEST FOR PROPOSAL/QUALIFICATIONS FOR FOOD & BEVERAGE SERVICES/CATERING FOR THE EMERALD COAST CONVENTION CENTER The Okaloosa County Board of County Commissioners (“Board” or “County”), under the provisions of Section 287.055, Florida Statutes, and Board policy, requests proposals and qualifications from professional firms to provide food and beverage services/catering for the Emerald Coast Convention Center. Firms desiring consideration shall provide an unbound original and five (5) bound copies of their statement of qualifications/proposals. All proposals must be in sealed envelopes reflecting on the outside thereof “Proposal for Food & Beverage Services/Catering for the Emerald Coast Convention Center.” Copies of the RFP may be obtained from the Okaloosa County Purchasing Department; 850-689- 5960 or by downloading them from our website @ www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities) which will link you to the Florida On Line Bid System (Bid Net) where our specifications will be posted). Proposals must be delivered to the Okaloosa County Purchasing Department at the address listed below no later than 4:00 p.m. (CST) _________, 2013 in order to be considered. All proposals should be addressed as follows: Okaloosa County Purchasing Department Attn: Richard Brannon 602-C North Pearl St. Crestview FL 32536 //Signed// 00/00/2013 Richard L. Brannon Date Purchasing Director Page 1 Packet Pg. 655  OKALOOSA COUNTY EMERALD COAST CONVENTION CENTER FOOD & BEVERAGE SERVICES/CATERING REQUEST FOR PROPOSALS SECTION 1: INFORMATION TO PROPOSERS REQUEST: This document is a Request for Proposals (RFP) from organizations that possess the experience, expertise and proven record of quality food and beverage services preparation and presentation, inclusive of comprehensive safety policies and excellent record of food and kitchen safety. The terms “proposer,” “contractor,” “respondent,” “concessionaire,” and “firm” are used herein interchangeably to mean any individual or entity which submits a proposal in response to this RFP. BACKGROUND: The Emerald Coast Convention Center (ECCC) is a facility administered by the Okaloosa County Tourist Development Department (TDD) under the direction of the Board. The ECCC will be producing and hosting conventions, trade shows, entertainment events, regional sporting events, association events and civic functions on a year-round basis. Providing exceptional food and beverage services will play a vital role in the success of these events. The ECCC houses a 6,000 sq. ft. kitchen with food production capabilities of 1,500 simultaneous sit down meals, with full infrastructure in place for expansion of capabilities. Main ballroom capacity for banquet style seating is 1,742 people. PROPOSAL INFORMATION: Copies of the RFP may be obtained from the Okaloosa County Purchasing Department; 850-689-5960 or by downloading them from our website @ www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities) which will link you to the Florida On Line Bid System (Bid Net) where our specifications will be posted). PROPOSAL SUBMITTALS: Firms desiring consideration shall provide an unbound original and five (5) bound copies of their statement of qualifications/proposals. All proposals must be in sealed envelopes reflecting on the outside thereof “Proposal for Food & Beverage Services/Catering for the Emerald Coast Convention Center.” Upon submission, all proposals become the property of the County which has the right to use any or all ideas presented in any proposal submitted in response to this RFP whether or not the proposal is accepted. TIME AND DATE DUE: Proposals must be delivered to the Okaloosa County Purchasing Department at the address listed below no later than 4:00 p.m. (CST) _________, 2013 in order to be considered. All proposals should be addressed as follows: Okaloosa County Purchasing Department Attn: Richard Brannon 602-C North Pearl St. Crestview FL 32536 Page 2 Packet Pg. 656 PROPOSAL OPENING: Proposal Opening shall be public on the date and time specified on the proposal form. It is the proposer’s responsibility to assure that its proposal is delivered at the proper time and place. Offers by telegram, facsimile, or telephone are NOT