Okaloosa County BOCC — November 5, 2013 — reading text

behavior, $2,000; 3. Big Brothers Big Sisters of NW Florida, partnership funding for programs focusing on reduction in truancy, juvenile delinquency and anti-gang participation, $1,000; 4. Mental Health Association of Okaloosa Walton Counties, baker act medications, $5,000. Total Disbursement Requested: $8,000. Packet Pg. 460 Packet Pg. 461 Packet Pg. 462 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466 Packet Pg. 467 Packet Pg. 468 Packet Pg. 469 Packet Pg. 470 Packet Pg. 471 Packet Pg. 472  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Surety Land Title, LLC SUBJECT: Okaloosa Island Leasehold Conversion Request Documents submitted by Surety Land Title of Florida, LLC for an Okaloosa Island Leasehold Conversion are attached. Packet Pg. 473 Packet Pg. 474 Surety Land Title of Florida, LLC 4100 S Ferdon Blvd - B3, Crestview, FL 32536 850-423-4613 office 850-423-0542 fax December 11, 2013 Ernie Padgett County Administrator Okaloosa County, Florida Re: Leasehold/Fee Simple Conversion Surety Land Title of Florida, LLC hereby presents for the Board’s consideration at the December 17, 2013 meeting of the County Commissioners a Resolution directing Surety Land Title of Florida to prepare Quitclaim Deeds for the accepted bidders of particular properties referenced therein. Once approved, Quitclaim Deeds for the accepted bidders for the particular properties will be sent to the Board Chairman’s office for his signature. Please let us know if you have any questions or need further information. Thank you for your consideration. Billie Jene Martin Processor/Receptionist Surety Land Title 4100 South Ferdon Blvd, Suite B3 Crestview, FL 32536 Packet Pg. 475  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Permission to sell two fixed asset items DEPARTMENT: Purchasing BCC DISTRICT: ALL REQUESTING DEPT: Purchasing STATEMENT OF ISSUE: Purchasing is in the process of completing preparation to post items for sale through our contracted auction company (Global Auction Services, Tallahassee, FL). We would like to add the following items to the sale. Asset # Description 18144 911 Outdated Communication Equipment 186166 911 Outdated Server OPTIONS: Approve or Reject RECOMMENDATION: Staff recommends authorizing Purchasing to dispose of these two items in our next auction. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 476 Packet Pg. 477 Packet Pg. 478  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Approve Air Force Lease Agreement and Award Construction Contract for ARFF DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve a ground lease and Operating Agreement from the Air Force on which the County will construct a new Aircraft Rescue and Fire Fighting Facility; and approve award of the construction contract to do so. BACKGROUND: The Board of County Commissioners accepted an FAA Grant offer on September 12, 2013 to provide $2.7 million Airport Improvement Program funding for construction of a fire station on a leased parcel closer to the runways at Eglin. That grant offer was conditioned on the lease agreement being received at the FAA Orlando Airports District Office by December 31, 2013. The attached Air Force lease is the product of protracted negotiations involving airport staff, Eglin real estate personnel, the Air Force contracting center, FAA and Airport consultants including the County’s Bond Counsel. It has also been coordinated with the County Attorney and Risk Manager as required by County policy. In exchange for the County constructing a $3 million Aircraft Rescue and Fire Fighting (ARFF) facility, the Air Force is leasing approximately four acres to the County, rent free for 25 years. Eglin will equip, occupy, operate from and maintain this building. The location of the facility provides Eglin with the improved capability to respond to both military and civilian aircraft emergencies on the airfield. Importantly it will enable the Air Force to respond within the established FAA criteria for civil aircraft emergencies. Once FAA receives the approved lease, they will allow us to issue a notice to proceed with construction. Bids were received for the ARFF Development project on July 25, 2013. The project generally consists of an approximately 8,600 square foot fire station with three truck bays. This station will include a kitchen, bunk rooms, offices, a fitness room, support rooms and locker rooms. Site improvements include truck access drives into and out of the truck bays, vehicular parking lot with markings, signage, utility improvements and associated grading and sodding. OPTIONS: Approve, Disapprove, Table RECOMMENDATIONS: Recommend approval of the negotiated lease agreement and Operating Agreement with the Air Force; and request approval to award the construction contract to the low responsive bidder, Birkshire Johnstone, LLC in the amount of $2,616,793.60. Packet Pg. 479 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 480 Packet Pg. 481 Packet Pg. 482 Packet Pg. 483 Packet Pg. 484 Packet Pg. 485 Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489 Packet Pg. 490 Packet Pg. 491 Packet Pg. 492 Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497 Packet Pg. 498 Packet Pg. 499 Packet Pg. 500 Packet Pg. 501 Packet Pg. 502 Packet Pg. 503 Packet Pg. 504 Packet Pg. 505 Packet Pg. 506 Packet Pg. 507 Packet Pg. 508 Packet Pg. 509 Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513 Packet Pg. 514 Packet Pg. 515 Packet Pg. 516 Packet Pg. 517  OPERATING AGREEMENT For AIRCRAFT RESCUE AND FIREFIGHTING FACILITY LEASE AGREEMENT AT EGLIN AIR FORCE BASE Packet Pg. 518  Table of Contents Section Page 1. Purpose................................................................................................................... 1 2. General Obligations of Parties................................................................................ 1 3. Operational Requirements-...................................................................................... 1 4. Term ......................................................................................................................... 2 5. Representatives........................................................................................................ 2 6. Management Review Committee (MRC) ................................................................. 2 7. Access to Leased Premises ....................................................................................... 2 8. Termination and Modification ................................................................................. 3 9. Notices and Disputes................................................................................................ 3 Packet Pg. 519 This Operating Agreement “Agreement” is made effective as of this ___ day of _______________, 2013, between Department of the Air Force (the “Government”) and Okaloosa County, Florida (the “Lessee”) a political subdivision created under the laws of the State of Florida. The Government and the Lessee may be referred to jointly as the “Parties” and each separately as a “Party”. Any capitalized terms not otherwise defined herein shall have the meaning set forth in the Lease (as defined below). 1.0 PURPOSE This Agreement implements the terms and conditions of Lease USAF-AFMC-FTFA-14-2-0030 (the “Lease”) entered into on____________, 2013, by the Government and the Lessee for the purposes of the construction and maintenance of an Aircraft Rescue and Firefighting Facility (ARFF) on approximately four (4) acres on Eglin Air Force Base (“Eglin AFB”). 2.0 GENERAL OBLIGATIONS OF THE PARTIES 2.1. The Lessee shall construct the ARFF on the leased premises pursuant to approved construction plans dated June 2013 . The Lessee shall obtain all required permits and shall construct facility at no cost to the Government. 2.2 The Lessee shall provide utility connections to connection points as detailed in the construction design documents and plans. The Government will connect the ARFF to existing or new Government installed utilities on Eglin AFB. Utility costs during both construction and operation of the ARFF are the responsibility of the Government. 2.3 The Lessee shall, after completion of the ARFF, maintain the “Building Systems” at no expense to the Government. Building Systems include all mechanical, electrical, plumbing and structural systems and components of the facility constructed by Okaloosa County. The Government will maintain the landscaping, provide routine facility maintenance including maintenance of utilization equipment attached to the mechanical, electrical, plumbing, Westnet First-In Alerting Smart Station System and will provide required janitorial services. The Government will also maintain all specific systems associated with the firefighting mission of the facility that were installed by and funded by the Government. 2.4 The Lease incorporates this Agreement by reference. In the event of any conflict between the provisions of the Lease and those of this Agreement, the provisions of the Lease will govern. 3.0 OPERATIONAL REQUIREMENTS 3.1 Upon Lessee’s completion of construction of the ARFF Facility pursuant to the terms of the Lease, Government shall: 1-3 Packet Pg. 520  3.1.1 Provide and maintain the ARFF equipment required to equip the ARFF to provide ARFF Services as required under the terms of Part 139 of the Federal Aviation Regulations, as specified in Condition 3.1.4 below, and such additional fixtures, furnishings and equipment as are necessary to properly furnish and equip the ARFF, including security and communications equipment. 3.1.2 Provide the materials and supplies necessary to provide the required ARFF Services,