Okaloosa County BOCC — November 5, 2013 — reading text

AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: SKYETECH LEASE RENEWAL- UNIT D DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: Staff requests BCC Approval to extend existing Lease Agreement between Okaloosa County Water & Sewer and Skyetech, LLC at 1310 Oddfellow Road -Unit D in Fort Walton Beach, Florida. This unit is located in a building owned by Okaloosa County Water & Sewer. BACKGROUND: Okaloosa County Water & Sewer purchased the building on the east side of Oddfellow Road in 2006, and currently has five tenants resulting in $37,830.00 rent annually. This lease renewal would be for the standard one year term - 11/20/2013 TO 11/19/2014. A copy of the original lease and a copy of the lease renewal are attached. The annual rent for this lease will be $5,088.00, payable as 12-$424.00 monthly payments. OPTIONS: Approve or deny the Lease Agreement for Natalie Hendricks of Skyetech, LLC. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement Renewal with Natalie Hendricks of Skyetech, LLC. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 298 Packet Pg. 299 Packet Pg. 300 Packet Pg. 301 Packet Pg. 302 Packet Pg. 303 Packet Pg. 304 Packet Pg. 305 Packet Pg. 306 Packet Pg. 307 Packet Pg. 308 Packet Pg. 309 Packet Pg. 310 Packet Pg. 311  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: SKYETECH LEASE RENEWAL - UNIT E DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: Staff requests BCC Approval to extend existing Lease Agreement between Okaloosa County Water & Sewer and Skyetech, LLC at 1310 Oddfellow Road -Unit E in Fort Walton Beach, Florida. This unit is located in a building owned by Okaloosa County Water & Sewer. BACKGROUND: Okaloosa County Water & Sewer purchased the building on the east side of Oddfellow Road in 2006, and currently has five tenants resulting in $37,830.00 rent annually. This lease renewal would be for the standard one year term - 11/20/2013 TO 11/19/2014. A copy of the original lease and a copy of the lease renewal are attached. The annual rent for this lease will be $5,088.00, payable as 12-$424.00 monthly payments. OPTIONS: Approve or deny the Lease Agreement for Natalie Hendricks of Skyetech, LLC. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement Renewal with Natalie Hendricks of Skyetech, LLC. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 312 Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323 Packet Pg. 324 Packet Pg. 325 Packet Pg. 326 Packet Pg. 327  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: RFQ for Design Services for SO's New Building in Shalimar DEPARTMENT: Facility Maintenance BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval to advertise the attached RFQ for Design Services for a New 10,000 s.f., more or less, 2-Story Office Building at the Sheriff's Shalimar Offices. BACKGROUND: At the BCC meeting on December 3rd, 2013, the Board directed staff to prepare an RFQ to solicit design services from qualified firms to design a new 10,000 s.f., more or less, 2-story office building at the Sheriff's administrative facility in Shalimar. The proposed schedule of fees for those design services will be brought back to the BCC for final approval and funding. RECOMMENDATIONS: Request approval to advertise the attached RFQ for Design Services for a New 10,000 s.f., more or less, 2-Story Office Building at the Sheriff's Shalimar Offices and approve the recommended Selection Committee. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 328  RECOMMENDED RFQ SELECTION COMMITTEE VOTING MEMBERS Kelly Windes, Commissioner Maj. JD Peacock, Sheriff’s Office Donald Turner, Facilities Maintenance Director Jason Autrey, P.E., County Engineer Elliott Kampert, Growth Management Director Packet Pg. 329 REQUEST FOR QUALIFICATIONS FOR DESIGN SERVICES ON A NEW OFFICE BUILDING AT THE OKALOOSA COUNTY SHERIFF’S OFFICE LOCATED AT 50 2ND STREET, SHALIMAR, FL RFQ #: BCC -14XX RFQ DUE: XXXXX XX, 201X @ X:00 P.M. Packet Pg. 330  NOTICE TO PROPOSERS REQUEST FOR QUALIFICATIONS FOR DESIGN SERVICES FOR A NEW OFFICE BUILDING AT THE OKALOOSA COUNTY SHERIFF’S OFFICE LOCATED AT 50 2ND STREET, SHALIMAR, FL The Okaloosa County Board of County Commissioners under the provisions of Section 287.055, Florida Statutes and county policy, request qualifications from professional firms to provide Design Services for a new Office Building at the Okaloosa County Sheriff’s Office located at 50 2nd Street, Shalimar, FL. It is the intent of the Board to enter into contract negotiations with a firm to accomplish the stated objective. Firms desiring consideration should provide an original and five (5) copies of their statement of qualifications. Guidelines detailing form and content requirements for the statement of qualification are available by contacting Zan Fedorak, Purchasing Services Manager, 602-C North Pearl St., Crestview, FL 32536 or 850-689-5690. Proposals must be delivered to the Okaloosa County Purchasing Department at the address below no later than 4:00 p.m., (CST), December 6, 2013 in order to be considered. All proposals must be in sealed envelopes reflecting on the outside thereof “Design Services Qualifications for a new Office Building at the Okaloosa County Sheriff’s Office located at 50 2nd Street, Shalimar, FL. Due at 4:00 p.m., (CST), on XXXXX X, 201X.” All proposals should be addressed as follows: Okaloosa County Purchasing Department Zan Fedorak 602-C North Pearl St. Crestview, FL 32536 _____________________________ ___________ Zan Fedorak Date Purchasing Services Manager BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY _____________________________________ Don Amunds Chairman Last Revised – 10/17/2011 Page 2 Packet Pg. 331 INTRODUCTION/SCOPE OF WORK – The Okaloosa County Board of County Commissioners is soliciting Statements of Qualifications from interested firms detailing their technical and financial qualifications to design a new office building at the Okaloosa County Sheriff’s Office located at 50 2nd Street, Shalimar, FL. The scope of work shall include the design of a new 10,000 square foot (more or less) office building that is anticipated to be two-stories. Design services shall include preparation of all necessary construction documents for the project. The new building shall comply with all Federal, State and local codes including, but not limited to building construction and stormwater management requirements. An elevator meeting all current ADA compliance criteria is to be included. A Building Safety System, including the fire sprinkler system and Fire Alarm System shall be required in accordance with all applicable local, state and federal codes and regulations. The new building shall be ADA compliant. All necessary internal and external signage is to be included in the design. The successful proposer will be responsible for field measurements of the proposed site and analyze space for layout, utilization and any limitations. The successful proposer will be required to meet with designated Board of County Commissioners’ and Sheriff’s representatives to determine the space, size and use requirements. REQUESTED SERVICES – Following selection of a design firm, that firm shall work with Okaloosa County to develop a new office building that will serve the needs of the Sheriff. Plans will be developed based on the direction of the Board of County Commissioners with assistance from Staff. Improvements contemplated with this contract will include site and building improvements. The selected firm shall have sole responsibility for compliance with all applicable local, state and federal codes and design requirements. Ultimately, the design firm shall supply to the County three sets of signed and sealed construction documents (drawings, design documentation, specifications and bid documents) along with all files in an electronic format. Construction drawings shall be in the current version of AutoCAD. OWNERSHIP & USE OF DOCUMENTS – The design services required for the completion of the work constitute a work for hire. All rights to intellectual property in any documents, drawings, specifications and electronic data generated in the course of providing such service are the property of the Owner. The Owner agrees that drawings, specifications, and electronic data shall be not used for any other project but shall be available for use by the Owner for future additions, alterations and remodeling to any structure that is subject to this project. The Design Firm and other providers of professional services shall be permitted to retain copies of the drawings, specifications and electronic data for informational purposes and reference in connection with the Owner’s use and occupancy of the project. The Design Firm shall not use the drawings, specifications or electronic data for any other projects, except by Owner’s prior written approval. The Design Firm and other providers of professional services on this project shall Last Revised – 10/17/2011 Page 3 Packet Pg. 332 not be held liable for any changes or modifications to the drawings and specifications made by the Owner after termination of this agreement. After successful completion of this agreement, the Owner shall retain possession of the drawings and specifications as provided herein and shall be entitled to use of the drawings, specifications, and electronic data furnished by the Design Firm without the written permission of the Design Firm. EVALUATION/SELECTION OF PROPOSALS – A Selection Review Committee appointed by the Board of County Commissioners will evaluate all proposals received and: 1. Prepare an alphabetical listing of those proposers determined to be interested and available. Evaluate the proposals meeting minimum submission criteria based upon