Okaloosa County BOCC — November 5, 2013 — reading text

SUBJECT: Regal Air - Hangar Door Replacement DEPARTMENT: Airport BCC DISTRICT: ALL STATEMENT OF ISSUE: The Airports Department is requesting the Board of County Commissioners approve an agreement for Regal Air to replace the hangar door to the County owned maintenance hangar at Destin Airport. BACKGROUND: In March 2013, the maintenance hangar door failed beyond repair and the Airport went for bid to replace the existing bi-fold door. One bid was received from Cathey Construction & Development in the amount of $148,900. It was later learned from Regal Air that the bi-fold type of door was not what they desired as it limited the ability to fully open, thus restricting the size of aircraft that can enter the hangar. In addition, Regal Air preferred a door that can be opened in sections, unlike the bi-fold type door. Regal Air has sent the Airports Department a proposed agreement requesting that they be reimbursed for up to the bid amount of $148,900 to replace the door with a sliding door and they will assume all associated maintenance and repairs of the door and will assure that the contractors will obtain all necessary permits and will be fully licensed, bonded and insured. OPTIONS: Approve, Reject, or Table RECOMMENDATIONS: Approve for Airports Department to reimburse Regal Air up to $148,900 to replace the existing bi-fold door to the County owned maintenance hangar at the Destin Airport. RECOMMENDED BY: Packet Pg. 247 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Atkins North America, Inc. Final Payment DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve final contract payment to Atkins, Inc. in the amount of $3,766.46 for the Stormwater Pollution Prevention Plan Update and Spill Prevention, Control and Countermeasures Plan Update for Northwest Florida Regional Airport. BACKGROUND: Atkins North America, Inc. provided Consulting Engineering Services for the Okaloosa County Airports. An amendment to extend Contract C08-1684-AP from September 30, 2013 until completion of all work assigned to open task orders was approved by the Board of County Commissioner October 1, 2013. This is the final invoice for payment for the subject project through the last date of service which was October 31, 2013. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Approve final payment in the amount of $3,766.46 to Atkins, Inc. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: 2013 Department of Revenue Okaloosa County Photography Project DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests Board approval for the final payment to Pictometry International Corp. in the amount of $45,524.00. BACKGROUND: On January 22, 2013 the Board entered into Contract #C13-2015-IS with Pictometry International Corp. for the 2013 Department of Revenue Okaloosa County Photography Project. This contract with Pictometry resulted in a cost savings to the County of $46,329.00 from the original Department of Revenue billable cost. This final payment of $45,524.00 represents completion of this project. At the July 3, 2012 Board meeting, reserves were approved to fund this project. OPTIONS: Approve or disapprove final payment to Pictometry International Corp. in the amount of $45,524.00. RECOMMENDATIONS: Approve the final payment to Pictometry International Corp. in the amount of $45,524.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 291  INVOICE Invoice #: INV011247 Invoice Date: 9/23/2013 Pictometry Internatlonal Corp. 100 Town Centre Drive, Suite A Rochester, NY 14623 Phone 585.486.0093 Fax 585.486.0098 Okaloosa County, FL Dan Sam benedetto, GIS Mgr 1804 Lewis Tumer Blvd; Ste 402 Fort Walton Beach, FL 32547 Proj Name: 2013 OkaloosaFL • Accuplus Proj Description: PO Number Payment Terms ISalesperson IShipping Method ., VIA I [Not Found] 2ND PYMT Net 30 ICD I PICTOMETRY I Pictometry I 130KALFL001 Item r Extended Price Image Library· Licensed ImageslSoftwarefTraining, etc ... License payment per the Image Library License $45,325.00 $199.00 $0.00 Due This Project: $45,524.00 Tax: $0.00 Subtotal: $45,524.00 Total Tax This Invoice: $0.00 Freight: $0.00 Miscellaneous: $0.00 Total Due This Invoice: Packet Pg. 292  CONTRACT CLOSE-OUT CHECKLIST (To Be Prepared by the Contracts and Lease Coordinator) DATE: 12110/2013 TO: Contracts & Grants Manager, Finance Department Contracts & Grants Office SUBJECT: Contract No. C13·2015·IS MANAGING DEPARTMENT: INFORMA'nON SYSTEMS CONTRACTOR'S NAME: PICTOMETRY INTERNATIONAL CORP. PROJECT TITLE: AERIAL PROTOGRAPHY PROJECT The attached has met the final payment contract requirement in subject contract. Yes No 1. Final Invoice IS] D 2. Completed Contract/Lease Payment Approval Form IS] D 3. Close-Out Documents Yes No N/A a. Signed Release of Lien D D IS] b. Proof of Completion Advertisement D D IS] c. Certificate of Insurance D D IS] d. Consent of Surety to Final Payment D D IS] e. Proof of Performance/Payment Bond D D IS] Continuation 12 Months Following Final Payment Yes No 4. Agenda Request IS] D 5. Remarks - JO-B DATE Packet Pg. 293 Packet Pg. 294  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Shirley Mitchell, Fiscal Director I, State Attorney Office SUBJECT: State Attorney Office - Transfer of Reserve Funding A request submitted by the State Attorney's Office for a transfer of reserve funding in the total amount of $5,180.00 is attached for review. Packet Pg. 295 Packet Pg. 296 From: Rick Owen To: Roland Sims Subject: FW: Clarification of budget transfer Date: Thursday, December 12, 2013 4:55:20 PM Attachments: Shirley Mitchell.vcf From: Shirley Mitchell [mailto:smitchell@sa01.org] Sent: Thursday, December 12, 2013 4:31 PM To: Rick Owen Cc: Greg Marcille Subject: Re: Clarification of budget transfer Rick, We are in the process of ordering eight more computers. Thank you, Shirley Mitchell Fiscal Director I Office of State Attorney, First Judicial Circuit of Florida P. O. Box 12726 Pensacola, FL 32591 P (850) 595-4210 F (850) 595-4212 >>> Rick Owen <rowen@co.okaloosa.fl.us> 12/12/2013 4:08 PM >>> Shirley, The Chairman requests further clarification on the budget transfer for operating supplies. Could you please provide a detailed breakout for what those monies will be used and that the use is in compliance with State Statutes? Thank you. Rick Rick Owen Administrative Manager County Administrator's Office 850-651-7515 (office) 850-855-0589 (cell) “Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.” Packet Pg. 297  BOARD OF COUNTY COMMISSIONERS