Fort Walton Beach Ordinance — 1740 Adopt Budget FY07-08 — reading text

each month beautification matters; presents monthly "Yard of the Month" award; responsible for the Gateway Sign project. Board of 4tn Thursday of Charged with hearing and deciding all appeals and applications for Adjustment each month variances and special exceptions with regard to implementation of the Land Development Code. Code 2n<l Wednesday Enforces the provisions of the City code and ordinances ( e. g. Enforcement of each month building maintenance, grass height, signage); has the authority to Board impose administrative fines and other non- criminal penalties. St Community 1 Wednesday Oversees redevelopment projects and recommends infrastructure Redevelopment of each month improvements within the CRA district to the City Council; Agency ( CRA) endeavors to encourage redevelopment within the CRA district. Board Golf Club Ad Meets as Acts in an advisory capacity to the City Council regarding Hoc Advisory needed renovations, quality of the courses, fee structure, and policies; Committee fosters communication and provides information between the Council and public. Historic Sites 3r<J Tuesday of Acts in an advisory capacity to the City Council on issues relating and Structures each month to historic resources, sites, and structures in the City. Advisory Board Housing 3r<J Tuesday of Responsible for providing safe and sanitary housing at affordable Authority each month rents for income qualified families. S\ Municipal 1 Thursday of Acts in an advisory capacity to the City Council on rezonings and Planning Board each month development regulations; monitors implementation of the City' s Comprehensive Plan. Vision 2na Monday of Assists the City Council in overseeing implementation of the City's Stewardship each month Vision Plan; keeps the Vision current, tracks projects identified in Committee the Vision, and develops projects based on the Vision. Waterfront Meets quarterly, Implements and recommends to City Council funding for projects Committee or more necessary to achieve the goals and objectives of the Waterfront frequently as Vision Plan and Water' s Edge Master Plan. need This budget continues the City' s commitment of using planning processes and the citizen input from boards and committees as blueprints for providing services and programs for the betterment of the community. In order to clearly illustrate the translation of the Vision Plan and Strategic Plan goals and priorities within the budget, icons are used throughout the document as visual reminders of the various objectives embodied in both plans ( please refer to pages 5- 7). Roles & Responsibilities The budget process begins in January with the Strategic Planning Session held offsite with the Mayor, City Council, City Manager, Department Directors, and citizens. The following week, a Budget Kick-Off meeting is held with staff and budget manuals are distributed to aid departments in developing their budgets for the upcoming fiscal year. The manual provides a timetable of budget submission deadlines, parameters for justification requirements, various request forms, and equipment replacement schedules. A three- year history of revenues and expenses by division, year- to- date revenues and expenses, current and prior year budget amounts, and a detailed personnel listing is also provided to each department. City of Fort Walton Beach, FL 26-  Budget Overview- A Budget Policy Meeting is held with City Cauncil in May to. determine Council' s priorities and position on palicyissues critical to development of the aperatianal and capital budgets. City Cauncil's decisians on the policy issues presented pravide the framework under which the upcoming year' s budget is. prepared to meet City Council's programmatic abjectives within available fiscal resources. The meeting is open to the public and the public is encouraged to. attend and participate. Department Directars, with the assistance of their divisian managers, are. respansible for identifying their BUDGET staffing needs, operatianal funding needs within budget ADOPTION STRATEGIC PlANNING develapment parameters, five-year capital requests, as sep SESSI Jan well as correspanding revenue sources to. fund their needs. In addition, they must conduct a camprehensive GET review af departmental objectives, accomplishments, PRIOR YEAR BUDGET POLICY AMENDMENT and perfarmance measures. MEETING Aug I The City Charter charges the City Manager with the duty af presenting a balanced budget to City Council. The budget is considered balanced if the tatal af all available PUBLIC BUDGET DEPARTMENT financial resaurces ( either an hand at the beginning af WORKSHOPS MEETINGS AU9' Apr/May the year ar generated during the year) equals ar exceeds the total af all financial requirements. In order CITY CITY to accamplish this goal, a Budget Committee is farmed COUNCIL MANAGER REVIEW - REVIEW camprised af the City Manager, Finance Directar, and Jul/ Au!l Mav/ Jun Budget & Grants Manager. The Cammittee canducts camprehensive meetings with Department Directors and divisian managers to. review their budget requests and a callaborative effort is undertaken to. achieve City Cauncil and department goals within fiscal canstraints. The Committee enlists the assistance. of specific Department Directars far areas of specialized interests, such as the Information Technology Directar for computer issues and the Human Resaurces Director for personnel and risk management issues. Department and divisian objectives, accomplishments, and performance measures are also. e . valuated during budget develapment to. determine the effectiveness af program activities and levels af apprapriate funding. At the campletian of Departmental meetings, the City Manager and Finance Director again meet to. review the finalized budget requests and compare thase requests against the Visian and Strategic Plans and fiscal limitations. Given revenue projections, ecanomic conditions, and funding requirements, requests are ranked and the funding level is weighed against available resources depending upon program priorities and issues previously identified in the budget pracess. Once a balanced budget is achieved, it is presented to City Cauncil for consideration. Revenue & Expenditure Assumptions Generally speaking, revenue assumptians are developed using a five- year historical summary, coupled with the current year-to- date amaunt annualized for the full Historical trends in revenues are . year. analyzed and any majar economic or legislative changes are also considered to achieve the most accurate revenue estimate possible. Revenue projectians occur concurrently with departmental budget development and continue until the budget is adopted to ensure the amounts are based an the most current and all available infarmatian. Expenditure assumptions, like revenue assumptions, are developed using a five- year historical summary, coupled with current year-td- date amounts annualized for the full year. Current trends in expenditures are analyzed and new programs and projects are also. cansidered to determine budget year estimates. Cammunity Participation The City solicits input from its residents in the budget process. The City' s newsletter, Beach Bits, publishes notices regarding the budget process. The Great Neighborhood Partnership Program also directly solicits input from the City' s residents about the priorities and goals for their neighbbrh06ds and l the City and translates these needs into capital programs or services. Notices are likewise published on the City' s website inviting public input. Additianally, there are two public hearings before final adoption of the budget. . City of Fort Walton Beach, FL 27- Budget