Okaloosa County School Board — Regular Meeting, November 14, 2016 — reading text

7.24 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 14, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Mary Bass, Transportation, 57.75 hours April Champion, Transportation, 7.50 hours Penny Pinkerton, Crestview High,15.00 hours Andrea Schweim, Silver Sands, 61.50 hours Roberta Peacock, Transportation, 3.00 hours Gary Sillars, Transportation, 4.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.25 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 14, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 8. Construction Program/Owner's Representative's Business Subject : 8.1 Crestview High School Self-Help Project to Construct Two (2) Batting Cages for the Baseball and Softball Programs, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 14, 2016 - Regular Meeting Type : Action Preferred Date : Nov 14, 2016 Absolute Date : Nov 14, 2016 Fiscal Impact : Yes Dollar Amount : $24,600.00 Budgeted : Yes Recommended Action : Motion to approve the Self Help Project for Crestview  High School’s Baseball Program and Softball Program to construct two (2) batting cages in the amount of $24,600.00. Public Content Crestview Senior High School is requesting approval of a Self-Help Project for the construction of two batting cages for the Crestview High School Baseball and Softball programs. With the assistance of Toolan Development, the construction of the new batting cages will enhance both the baseball and softball programs as well as add a dimension of safety for the student athletes. Both the Baseball and Softball programs worked extensively last year to raise the funds to compete this project. File Attachments Crestview High School Self-Help Project Construct Two (2) batting cages Baseball & Softball.pdf (84 KB) Motion & Voting Motion to approve the Self Help Project for Crestview High School’s Baseball Program and Softball Program to construct two (2) batting cages in the amount of $24,600.00. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 8. Construction Program/Owner's Representative's Business Subject : 8.2 Authorization for Professional Services with Faithful + Gould for Price Validation of the Scope of  Work for Program No. 5, Task Order No. 16, Plew Elementary School Front Office Addition and Renovation Project, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 14, 2016 - Regular Meeting Type : Action Preferred Date : Nov 14, 2016 Absolute Date : Nov 07, 2016 Dollar Amount : $3,060.00 Recommended Action : Motion to approve the Authorization for Professional Services Agreement in the amount of $3,060.00 for Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 16. Public Content Approval is requested to accept the Authorization for Professional Services Agreement with Faithful + Gould in the amount of $3,060.00 to review the proposed work scope, prepare independent estimates of construction costs and validate TPM's GMP for Program 5, Task Order No. 16, Plew Elementary School Front Office Addition and Renovation Project. File Attachments Faithful + Gould Authorization for Professional Services Prog 5 TO#16 Plew ES.pdf (58 KB) Motion & Voting Motion to approve the Authorization for Professional Services Agreement in the amount of $3,060.00 for Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 16. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 9. Discussion Agenda Subject : 9.1 Added Item 7.9: Refunding Certificates of Participation, Series 2006 & 2007 - Series 2016 Supplemental Trust Agreement, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 14, 2016 - Regular Meeting Type : Action Recommended Action : Action: Motion to approve Refunding Certificates of Participation, Series 2006 & 2007 - Series 2016 Supplemental Trust Agreement. Public Content The Okaloosa County School Board Financial Advisor, Ford & Associates, Inc., worked with district staff to prepare a request for proposal for bank loans to refinance all of the outstanding Certificates of Participation (School Board of Okaloosa County, Florida Master Lease Program), Series 2006, and the refunding of a portion of the outstanding Certificates of Participation (School Board of Okaloosa County, Florida Master Lease Program), Series 2007. The Board approved the Superintendent to issue an RFP for refunding proposals at the September 12, 2016 School Board meeting. The Board received eight (8) responsive proposals to the solicitation. District Finance staff, the Financial Advisor and Bond Counsel reviewed the proposals and the Superintendent is recommending the most fiscally advantageous proposal received for Board approval. Key Government Finance, Inc. had the best proposal and the Superintendent recommends School Board approval to proceed with signing the financing documents. The refinancing is anticipated to save approximately $1.8 million over a five year period. School Board Resolution and Fee Schedule will be provided as late backup prior to the November 14, 2016 meeting. Motion & Voting Motion to approve Refunding Certificates of Participation Series 2006 & 2007 - 2016 Supplemental Trust Agreement. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #2-61 for Riverside Elementary School, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Nov 14, 2016 - Regular Meeting Type : Action Preferred Date : Nov 14, 2016 Absolute Date : Nov 14, 2016 Fiscal Impact : Yes