Okaloosa County School Board — Regular Meeting, June 12, 2023 — reading text

Student Education Records. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 5, Student Education Records. The proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. For additional information, please contact Eric Mitchell, (850) 689-7153. File Attachments Chapter 5 - Student Education Records FINAL - REDLINE.pdf (191 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.17 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 06.12.2023.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,100.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-06-12.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.19 ITB 23-07 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,671.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's award for ITB 23-07 Session Initiated Protocol (SIP) Trunk & Transport in  the monthly amount of $2,139.25, for an annual total of $25,671.00, the 3- year contract is effective July 1, 2023, through June 30, 2026. Public Content Request approval of the committee's award for ITB 23-07 Session Initiated Protocol (SIP) Trunk & Transport in the monthly amount of $2,139.25, for an annual total of $25,671.00. Funds will be paid from General Funds and the 3-year contract is effective July 1, 2023, through June 30, 2026. Copies of the award tabulation, bid, bid addendum and Cox's Customer Service Agreement are attached. For additional information, please contact Eric Mitchell, Director, MIS and IT, at (850) 689-7184. File Attachments ITB 23-07_TAB.pdf (91 KB) ITB 23-07.pdf (1,249 KB) ITB 23-07 Addendum.pdf (405 KB) COX CSA FOR ITB 23-07.pdf (300 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.20 ITB 23-08 Locksmith Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 23-08 Locksmith Services to Derl's Lock and Safe and A to Z Lock & Safe based on fixed bid pricing. The three (3) year contract is effective July 1, 2023, through June 30, 2026. Public Content Request approval of the committee's recommendation to award ITB 23-08 Locksmith Services to Derl's Lock and Safe and A to Z Lock & Safe based on fixed bid pricing. The bid will be used as needed and funds will be paid from district funding as available. The three (3) year contract is effective July 1, 2023, through June 30, 2026 and a copy of the Award Tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 23-08.pdf (126 KB) ITB 23-08 Locksmith Services.pdf (1,291 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.21 ITB 23-09 Pest Control Services- District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Fiscal Impact : Yes Dollar Amount : $73,690.00 Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds/Beautification Recommended Action : Motion to approve the committee's recommendation to award ITB 23-09 Pest Control Services-District Wide to Southland Pest Services, Inc, for the South and Central Zones for a total of $45,620.00, and to Cadenhead Services, Inc. for the North Zone for a total of $28,070.00, for a contract total