Okaloosa County BOCC — November 18, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Direct Payment of the Airgas Invoice for September 2014 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval for direct payment of the September 2014 Airgas, Inc., invoice in the amount of $2,700.31. BACKGROUND: Airgas, Inc., is the sole medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After-the-fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval for direct payment of the Airgas invoice. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator