Fort Walton Beach — Fiscal Year 2022-23 Adopted Budget — reading text

Debt Service Fund - 0.00% $ 333 $ - $ - $ - Total Debt Service $ - 0.00% $ 232,368 $ 230,032 $ 240,943 $ 248,872 TOTAL EXPENSES $ 242,235 -2.67% $ (232,368) $ (230,032) $ (240,943) $ (248,472) NET REVENUE / (EXPENSE) $ (241,835) -2.67% 65 0400-City Clerk 8/28/2022 3:06 PM CITY CLERK Share of City Budget $242,235, .04% DESCRIPTION The City Clerk is a Charter Officer, appointed by and reporting to, the City Council. The City Clerk performs as part of the Administrative Branch of the City. The Clerk serves as the custodian of the City seal, custodian of records, and provides administrative support to the Mayor and City Council. MISSION Provide professional, knowledgeable and accurate service to the Mayor and City Council Members, the public, and other Municipal departments by preparing agendas and minutes, processing and monitoring records requests, and updating the Code of Ordinances and Land Development Code. Actual YTD thru 03/31 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY23) 2018-19 2019-20 2020-21 2021-22 2021-22 2022-23 Continue to properly maintain public records Boxes Scanned/Destroyed 77 31 120 30 25 20 Documents Recorded with County 33 44 55 23 30 45 Requisitions/Purchase Orders 25 16 28 19 20 30 Continue to provide prompt & professional customer service Public records requests & Public records requested $ generated 916/$199 316/$257 387 / $607 163 / $229.20 300 / $200 486/ $380 Legal/Display Ads 30 21 29 11 25 25 Lien requests/dollars generated 509/$18,198 483/$14,464 651 / $19,336 299 / $10,710 475/$14,500 560/$20,000 Number of pages transcribed (Council/Board/Comm) 317 251 321 183 175 315 Continue to provide professional administrative support Contracts/Leases/Agreements/MOA/MOU processed 57 48 59 3 50 50 Number of Council and Board/Committee meetings 61 42 62 31 50 50 Ordiances & Resolutions approved by Council 43 22 55 31 35 40 Developing a Records Clerk position to assume the duties and responsibilities of performing lien searches, previously performed by a contract  labor. Position will also provide administrative support to City Clerk, Deputy City Clerk, and City Council, as needed. FUTURE GOALS (FY24 & FY25)  Continue to add methods/processes to increase and improve online accessibility for employees and the public.  Continue to purge electronic files that have exceeded their retention date. PRIOR YEAR ACCOMPLISHMENTS (FY22) Restructured the duties and responsibilities of the Clerk's department staffing during the retirement of support staff, and created the position of  Deputy City Clerk.  Submitted Code of Ordinance and Land Development Code additions and revisions to Municode on a quarterly basis after approval for posting.  Purged files that met retention requirements and relocated files for retention from old warehouse/Public Works Facility to Civic Auditorium. 66  001 GENERAL FUND - 0500 FINANCE Actual Budget 2021-22 2022-23 % 2018-19 2019-20 2020-21 Adopted Adopted Change Revenues: Division Does Not Generate Revenue $ - $ - $ - $ - TOTAL REVENUES $ - 0.00% Personnel Services: 6.00 6.00 7.00 8.00 Number of Funded Employees (FTE's) 8.00 97,659 78,198 101,535 107,687 513-1100 Executive Salaries 113,974 5.84% 231,192 239,470 266,534 380,696 513-1200 Regular Salaries 364,414 -4.28% 417 50 - 513-1201 Service Awards 5,900 100.00% 1,067 446 990 850 513-1400 Overtime 850 0.00% 18,123 19,149 21,224 24,378 513-2100 FICA Taxes 28,014 14.91% 4,238 4,478 4,964 5,701 513-2101 Medicare 6,552 14.92% 120,052 71,860 37,375 20,803 513-2200 Retirement Contributions 13,255 -36.28% 6,827 9,803 17,072 19,758 513-2204 Retirement Contributions - DC Plan 22,369 13.21% - - - - 513-2210 457 Deferred Compensation 1,378 100.00% 80,175 71,004 80,633 98,187 513-2300 Dental, Life & Health Insurance & Def Comp 457 126,735 29.07% 631 389 469 673 513-2400 Worker's Compensation 765 13.68% $ 559,964 $ 495,213 $ 530,846 $ 658,733 Total Personal Services $ 684,205 3.87% Operating Expenditures: 92,987 160,893 80,061 79,342 513-3100 Professional Services 53,290 -32.84% 68,907 57,577 65,188 68,500 513-3200 Annual Audit Services 73,500 7.30% 2,595 - - - 513-3400 Other Services - 0.00% 6,485 4,276 1,114 4,800 513-4000 Travel and Per Diem 4,900 2.08% 1,182 1,207 1,942 1,477 513-4100 Communication Services 3,300 123.46% 4,447 5,173 1,059 5,000 513-4200 Postage 5,000 0.00% - 452 151 483 513-4400 Rentals & Leases 483 0.00% 527 550 667 576 513-4610 Maintenance Contracts 576 0.00% 1,258 1,094 1,366 1,275 513-4700 Printing and Binding 1,375 7.84% 32 11 5 35 513-4903 Sales Tax Expense/Penalty 35 0.00% 4,725 4,274 5,234 4,650 513-5100 Office Supplies 5,350 15.05% 8,059 1,863 1,574 2,730 513-5200 Operating Supplies 2,905 6.41% 305 517 733 800 513-5210 Uniform Expense 800 0.00% 1,250 130 - - 513-5231 Computer Hardware/Software - 0.00% 1,422 3,281 1,603 2,210 513-5400 Books, Dues & Publications 2,685 21.49% 550 - 2,315 6,699 513-5500 Training 6,484 -3.21% $ 194,731 $ 241,299 $ 163,012 $ 178,577 Total Operating Expenditures $ 160,683 -10.02% Capital Outlay: - - 3,037 - 513-6420 Computer Hardware/Software - SrAcct/Grants - 0.00% $ - $ - $ 3,037 $ - Total Capital Outlay $ - 0.00% Debt Service 999 - - - 581-9121 Transfer to Debt Service Fund - 0.00% $ 999 $ - $ - $ - Total Debt Service $ - 0.00% $ 755,694 $ 736,513 $