Okaloosa County BOCC — October 16, 2012 — reading text

total cost of the project is $39,367 with the county’s obligation being $21,973.50. Mr. Matt Trammell, Taylor Engineering, gave a brief PowerPoint presentation on the scope of the project. The items covered in the talk were: • Project area (El Matador Condo to Beasley Park) October 16, 2012 -13- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 58  7.1.a • Native Dune Vegetation (70% sea oats/30% other natives; 4- inch container plants) • Sand fencing • Enhancements to existing public access (post and rope along existing pathways; rope along sand fencing) • Education signage (along toe of dune and large signs at existing major accesses) Attachment: October 16, 2012 Minutes (1186 : Minutes for October 16, 2012 Regular Meeting) Mr. Trammell stated concern has been expressed about the volunteer planting projects. He said the contractor will be encouraged to use volunteers. Mr. Trammel said the contractor will have stringent requirements to use plants which do not require water and must have a survivability of 80% to 90% 180 days out or they must be replaced. Existing vegetation cannot be damaged. He said there is also an issue of insurance and liability for volunteers. Mr. Trammel repeated use of volunteers will be encouraged but not required. Mr. Jim Trifilio, Coastal Management Coordinator, stated the cost of the project falls below the threshold for Board approval but they thought it was appropriate to bring the project to the Board. He advised the project will be funded by tourist development tax dollars and a State grant. Mrs. Rebecca Sherry, President of the Condo Alliance on Okaloosa Island, stated the county project will take place after the scheduled volunteer planting in March 2013. She asked that bid services take into consideration the volunteer efforts. Mrs. Sherry felt a coordinated response of volunteers supplemented by the county’s paid efforts is most beneficial. Mrs. Sherry thanked Mr. Parisot for information provided earlier today about registration for NRDA funding. She stated the Condo Alliance has taken the first step to register with the State. Mr. Harris thanked Rebecca and Dave Sherry and the volunteers for their efforts. He said it would be wrong not to include them in this project. Mr. Parisot referred to Mrs. Sherry’s comments on registering with the State for NRDA funding. He said all contracting is being done by the State and the volunteers must qualify. Mr. Parisot stated the volunteers are planning to plant about 1.5 miles of the same stretch the county is going to contract out and asked Mr. Trifilio for comment. October 16, 2012 -14- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 59  7.1.a Mr. Trifilio said the volunteer efforts and the county’s efforts should be complementary, not competitive. He said they are looking at performing the Destin and Okaloosa Island projects at the same time to take advantage of better pricing for the plants. Mr. Trifilio said construction could begin in February 2013. Mr. Parisot made motion, seconded by Mr. Harris, to approve Task Attachment: October 16, 2012 Minutes (1186 : Minutes for October 16, 2012 Regular Meeting) Order No. 13 with Taylor Engineering. 4 yeas. TOURIST DEVELOPMENT – BEACH RESTORATION REVENUE NOTE, SERIES 2012; SELECTION OF HANCOCK BANK AS PROVIDER Pursuant to Board directive on September 18, 2012, staff issued a Request for Proposals (RFP) for a “non-bank qualified” loan for Beach Restoration Revenue Note, Series 2012 not exceeding $5 Million as partial funding for the Western Destin Beach Restoration Project. Proposals were reviewed by staff, the financial advisor (First Southwest), and Bond Counsel Mark Mustian. Mr. O’Byrne requested the Board approve the selection of Hancock Bank as the financial institution for this revenue note. Mr. Mustian stated in addition to the selection of Hancock Bank as the provider, he is requesting the Board adopt a resolution authorizing the issuance of the note and all associated financial documents. He pointed out the documents were provided in the agenda package to allow review. Mr. Mustian stated prepayment of the loan is allowed at any time and there is no required reserve account. Mr. Parisot made motion, seconded by Mr. Harris, to approve the selection of Hancock Bank; adopt the resolution authorizing issuance of the $5 Million Beach Restoration Revenue Note, Series 2012; and authorize execution of all closing documents. 4 yeas. RESOLUTION NO. 12-142 NEW BUSINESS – STATE AND FEDERAL LEGISLATIVE ISSUES Mr. Curry stated the next item is discussion of State and Legislative issues. Mr. Harris stated he would like for the new entrance road (Boulevard) to Bob Sikes Airport to have a higher priority than Hare Street. Mr. Parisot said he believes there will be right-of-way issues on Hare Street and agreed with Mr. October 16, 2012 -15- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 60  7.1.a Harris on the priority of the Boulevard or Gateway to Bob Sikes Airport. Mr. Harris felt the entry to Bob Sikes Airport should be the number one priority and Fairchild Road should be number two. Mr. Parisot stated counties around the state who have taken on the duties of the DMV, like Okaloosa County, are losing money on this added responsibility. He felt getting more of the State’s Attachment: October 16, 2012 Minutes (1186 : Minutes for October 16, 2012 Regular Meeting) share for the basic driver’s license cost should be added to the State Legislative list. Mr. Harris said EPA may come back on the mercury/nutrient levels for wastewater and suggested we look at that concern. Upon inquiry by Mr. Amunds, Mr. Curry responded the issues are not listed in any particular order because there are several different pots of money at the Federal level. He requested the lists be adopted at this time, noting they can continue to be amended. Mr. Harris made motion, second by Mr. Parisot, to approve the State and Federal Legislative Issues for 2013. 4 yeas. NEW BUSINESS – MEETING SCHEDULE FOR JANUARY, FEBRUARY, AND MARCH 2013 Mr. Curry asked for consideration of the schedule for meetings and workshops for the second quarter of FY 2013 (January, February, and March). Mr. Harris made motion, seconded by Mr. Parisot, to approve the schedule as presented. 4 yeas. NEW BUSINESS – NAMING OF NEW OKALOOSA COUNTY AGRICULTURE EXTENSION BUILDING Mr. Roberts stated November 5 will be a special day for this county with the grand opening of the new Agriculture Extension Building in Crestview. He referred to recently retired Extension Agent Gerald Edmondson whose persistent help make this a reality. Mr. Roberts said he believes it would be appropriate to name the new facility the Gerald Edmondson Extension Building. Upon inquiry by Mr. Harris, Mr. Dowd stated approval is not needed from the University of Florida because it is a county-owned facility. Mr. Roberts made motion, seconded by Mr. Harris, to name the building after Gerald Edmondson. 4 yeas. October 16, 2012 -16- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 61  7.1.a COUNTY ADMINISTRATOR’S RETIREMENT Mr. Harris said he has spoken with Mr. Curry about his retirement and he believes it is time to begin looking for Mr. Curry’s replacement. Mr. Amunds said he believes it is important to have a new County Administrator in place before the budget process begins for next year. Mr. Curry encouraged the Board to get an early start. Attachment: October 16, 2012 Minutes (1186 : Minutes for October 16, 2012 Regular Meeting) COUNTY ADMINISTRATOR – CHANGE IN AGENDA FORMAT Mr. Curry stated a major change is forthcoming. He said today’s meeting is the last time the commissioners will be relying on large notebooks with printed agenda requests and backup documents. He said the new MinuteTraq system will be used at the first meeting in November. Mr. Curry pointed out this new system will be on the county’s website and citizens will be able to see all documents. VISITOR – JODY SMALLWOOD, COLLEGE STUDENT Mr. Jody Smallwood, Lakeview Drive, Crestview, thanked the commissioners for their service to the county. He said that he is a student at Northwest Florida State College and his class was tasked with reviewing the county budget and reducing it by 10% without cutting major functions. He said one of the questions which arose during class discussion was why the Parks budget is $2.2 Million when it has a $3.9 Million Reserve Fund. Mr. Curry answered that many times there are projects which may be years in the making and you try to build up funds so when the engineering portion of the project has been completed, there are funds available to carry out the construction phase. He told Mr. Smallwood that cutting 10% from the budget is quite a homework assignment. Mr. Curry provided him with his card and said he will be happy to talk with him about the budget process. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 8:00 p.m. _____________________________ _______________________________ DON W. HOWARD DON R. AMUNDS, CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward.) October 16, 2012 -17- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 62  7.2 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions and Transfers Resolution amending the Fiscal Year 2013 Tourist Development Fund to reflect appropriations from Florida Department of Transportation (FDOT) for urban corridor in the amount of $200,000. BT-13-07 transfer approved funding from other improved accounts to newly created account to account for bridge conversion expenses in the amount of $200,000. BT-13-08 transfer to correct an error on Budget amendment #7 dated October 12, 2012, which had the wrong account number on it. Packet Pg. 63  7.2.a RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2013 BUDGET TOURIST DEVELOPMENT FUND WHEREAS, the Board of County Commissioners in the original