Okaloosa County BOCC — October 16, 2012 — reading text

8.4.4.a Packet Pg. 240 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 241 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 242 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 243 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 244 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 245 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.b Packet Pg. 246 Attachment: Contract & Lease Int Coord Sheet (1165 : Beach Concession Services Contract Award)  8.4.4.c Packet Pg. 247 Attachment: Bid Tabulation Sheet (1165 : Beach Concession Services Contract Award)  8.4.5 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Information Item - FY 2011-2012 Striping Contract Payment DEPARTMENT: Public Works BCC DISTRICT: ALL STATEMENT OF ISSUE: The final invoice for road striping for FY 2011-2012 in the amount of $379,905.39 has been presented by the vendor for review and payment. The work has been field verified and staff agrees with the work completed. Sufficient dollars remain in the FY 2011-2012 budget to pay the total amount of the invoice. This work was part of the approved FY 2011-2012 budget. Due to the timing of the striping list approval, and the contractors workload, not all of the list was completed and thermoplastic was applied to some of the roads on the list due to a scrivener's error which resulted in a higher invoice amount. Those roads left remaining will be completed in the FY 2012-2013 work. BACKGROUND: The Public Works Road Division compiles a list annually of roads that could benefit from the application of road striping (either thermo-plastic or paint) in accordance with Board adopted policy. The Board recently approved a new contract with Gulf Coast Traffic Engineers as the low bidder for FY 2012-2013. OPTIONS: Informational Item regarding the payment for FY 2011-2012 striping. RECOMMENDATIONS: N/A RECOMMENDED BY: Packet Pg. 248  8.4.5 APPROVED BY: James D. Curry, County Administrator Packet Pg. 249  8.4.5.a Packet Pg. 250 Attachment: Gulf Coast Invoice (1168 : Information Item - FY 2011-2012 Striping Contract Payment)  8.4.5.a Packet Pg. 251 Attachment: Gulf Coast Invoice (1168 : Information Item - FY 2011-2012 Striping Contract Payment)  8.4.5.a Packet Pg. 252 Attachment: Gulf Coast Invoice (1168 : Information Item - FY 2011-2012 Striping Contract Payment)  8.4.5.a Packet Pg. 253 Attachment: Gulf Coast Invoice (1168 : Information Item - FY 2011-2012 Striping Contract Payment)  8.4.5.a Packet Pg. 254 Attachment: Gulf Coast Invoice (1168 : Information Item - FY 2011-2012 Striping Contract Payment)  8.4.5.a Packet Pg. 255 Attachment: Gulf Coast Invoice (1168 : Information Item - FY 2011-2012 Striping Contract Payment)  8.4.6 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Information Item - Expansion of Enhanced Recycling Service (1-1-1) DEPARTMENT: Public Works BCC DISTRICT: ALL STATEMENT OF ISSUE: Waste Management, Inc (WMI) has provided a proposal to extend the enhanced recycling (1-1-1) program throughout the franchised areas of Okaloosa County (approximately 30,000 homes). BACKGROUND & ANALYSIS: At the Board’s direction earlier this year, WMI implemented a 1-1-1 pilot (Feb - Aug 2012) in the service areas encompassing approximately 2,400 homes in the Shalimar and Poquito Bayou areas. Results were positive in that the data showed a significant decrease in garbage disposal as well as a significant increase in the volume of recyclables collected at the curb. Additionally, a survey of residents participating in the pilot was conducted during the latter stages of the pilot program, which also affirmed a positive perception of the benefit of the program (results attached). When item was last brought before the Board it was decided that a decision would be deferred until the new BCC members were available to consider the issue. Staff subsequently had conversations with Waste Management who has requested a delay in their proposal consideration until they have time to evaluate rate incentives based on an analysis of recent billing information from Water & Sewer. Staff is requesting to defer this item to December at which time we will bring WMI's final offer before the Board. If unable to reach terms agreeable to both parties then staff will include 1-1-1 as part of its contract considerations for March 2016. OPTIONS: Information only RECOMMENDATION: Information only. Staff will return to the Board in December with a recommendation on a mid-term roll out of 1-1-1 or a recommendation to defer implementation as part of a new contract advertisement in 2016. Packet Pg. 256  8.4.6 RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 257  8.4.6.a WASTE MANAGEMENT 108 Hill Avenue. Attachment: Okaloosa County WM Proposal 91012[1] (1170 : Information Item - Expansion of Enhanced Recycling Service (1-1-1)) Fort Walton Beach, FL 32548 (850) 301-2816 dfarmer@wm.com September 10, 2012 Mr. John Hofstad Public Works Director Okaloosa County Public Works 1759 South Ferdon Blvd. Crestview, FL 32536 Dear John: Since our last meeting, my financial team has modeled and analyzed the 1x1x1 residential curbside program. We have diligently reviewed various operating scenarios given the pricing we discussed during our last meeting. We would like to propose the following: • $9.70/month/home • WM will provide the 96 gallon carts • 5 year extension on both Collection and Transfer Station agreements • Bad Debt is capped at $95K per year With the above proposal, Okaloosa County will recognize a substantial savings because of the reduced cost per home, additional revenue from recycled commodities, and decreases in solid waste disposal cost. WM has genuinely taken this opportunity to extend our working relationship with Okaloosa County. We have deployed many resources to model and analyze both financial and operational scenarios. Ultimately, we recognize that WM will incur a capital expense of $1.5M, we have anticipated improved operational efficiencies, we expect decreases in disposal volumes, and increases in the transportation/handling of our recycled commodities. We believe this current proposal is a significant option for the County’s consideration. Let me know if you have any questions. Sincerely, Domenica Farmer Domenica Farmer District Manager Waste Management Packet Pg. 258  8.4.6.b WASTE MANAGEMENT INC. 108 Hill Avenue Ft Walton Bch, FL 32548 Attachment: Okaloosa County 10-18-12 (1170 : Information Item - Expansion of Enhanced Recycling Service (1-1-1)) (850) 301-2816 October 18, 2012 Mr. John Hofstad, Public Works Director Okaloosa County 1759 South Ferdon Boulevard Crestview, FL 32539 Dear Mr. Hofstad Waste Management met today with Okaloosa Water and Sewer and discussed the discrepancies between the billing and the remittance. During our discussions a number of key issues were identified. Water and Sewer staff committed to begin running queries, analyze the data and make recommendations to mitigate these discrepancies. It is their feeling that this process will take several weeks. It is possible that the resolution of these discrepancies may provide additional information and create new option for the 1 – 1 – 1 program. Please accept this request to delay discussions on the 1 – 1 – 1 program until the first Board of County Commission Meeting in December. Should you have any questions or wish to discuss this matter further, please do not hesitate to give me a call. Sincerely, Domenica Farmer Domenica Farmer District Manager