Okaloosa County BOCC — October 16, 2012 — reading text

is significantly greater than the amount originally contemplated in the contract, therefore Board of County Commissioner approval is required. In an effort to avoid causing a delay to GCF, staff authorized work associated with the change order prior to Board of County Commissioner approval. Per purchasing policy, Change Order 1 (in the amount of $60,450.00) requires “after the fact approval” to modify the existing contract. This additional work also requires 10 days be added to the contract time. OPTIONS: Approve/disapprove Change Order No.1 for the Old Antioch Road Improvement Project in the amount of $60,450.00 and award 10 additional contract days. RECOMMENDATIONS: Approve Change Order No.1 for the Old Antioch Road Improvement Project in the amount of $60,450.00 and award 10 additional contract days. Packet Pg. 198  8.4.3 RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 199  8.4.3.a Packet Pg. 200 Attachment: Old Antioch Change Order No. 1 (1164 : Old Antioch Road Reconstruction - Change Order 1)  8.4.3.a Packet Pg. 201 Attachment: Old Antioch Change Order No. 1 (1164 : Old Antioch Road Reconstruction - Change Order 1)  8.4.3.a Packet Pg. 202 Attachment: Old Antioch Change Order No. 1 (1164 : Old Antioch Road Reconstruction - Change Order 1)  8.4.3.a Packet Pg. 203 Attachment: Old Antioch Change Order No. 1 (1164 : Old Antioch Road Reconstruction - Change Order 1)  8.4.4 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Beach Concession Services Contract Award DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Awarding Beach Concession Services contract to Island Sands Beach Service of NW Florida, LLC, being the highest bid based on specifications. BACKGROUND and ANALYSIS: Beach Concession Services request for bids (RFB) was advertised September 26, 2012. Island Sands Beach Service of NW Florida, LLC submitted the highest bid based on bid specifications. The Beach Concession Services RFB consisted of two submittals: Submittal #1- Rental of beach chairs and umbrellas at Newman C. Brakin Park (the Boardwalk), John Beasley Park, Ross Marler Park, James Lee Park, and the operation of two small concession stands at John Beasley Park; Submittal #2 - Included submittal #1 with optional sales and rentals. Val Schoger-Flores owner of The Top of the Dunes, LLC was awarded the Beach Concession Services contract in 2007. The current contract will expire March 31, 2013. The Beach Concession Services request for bids was advertised September 26, 2012, two bids were received. The bid opening was held October 19, 2012 at the Purchasing Department. Island Sands Beach Service of NW Florida, LLC was the highest bidder with $30,000.00 for submittal #1. Top of the Dunes, LLC bid a total of $17,000.00 for submittal #1 and #2. OPTIONS: Award or Reject. RECOMMENDATION: Staff has reviewed the bids and recommends awarding the contract to Island Sands Beach Service of NW Florida, LLC and authorize the Chairman to sign the subsequent contract document. RECOMMENDED BY: Packet Pg. 204  8.4.4 APPROVED BY: James D. Curry, County Administrator Packet Pg. 205  8.4.4.a Packet Pg. 206 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 207 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 208 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 209 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 210 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 211 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 212 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 213 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 214 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 215 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 216 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 217 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 218 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 219 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 220 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 221 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 222 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 223 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 224 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 225 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 226 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 227 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 228 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 229 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 230 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 231 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 232 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 233 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 234 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 235 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 236 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 237 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 238 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)  8.4.4.a Packet Pg. 239 Attachment: Contract & RFP (1165 : Beach Concession Services Contract Award)