Okaloosa County BOCC — October 16, 2012 — reading text

complete each of the pre-construction activities which pushed the actual remodeling work close to the end of the fiscal year. By the time it became apparent that the work would not be completed in FY '12, the opportunity to request funding for the project be included in the FY '13 budget had passed. The original funding provided in the FY 2012 budget reverted back to the General Fund Reserves. If the Board approves the completion of the project, $13,800 will be needed to finish the work. RECOMMENDATIONS: Request approval of Capital Projects funding in the amount of Packet Pg. 113  8.2.1 $13,800 to complete the remodeling of the space leased to Elder Services in the old FWB hospital. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 114  8.2.2 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Crestview Historical Preservation Group Request to Place Items in Crestview Courthouse DEPARTMENT: Facility Maintenance BCC DISTRICT: ALL STATEMENT OF ISSUE: Request Board approval to grant the Crestview Historical Preservation Group's Project Committee the authority to determine what historical artifacts to display in the designated areas of the Crestview courthouse as indicated on the attachment. BACKGROUND: Members of the Project Committee of the Crestview Historical Preservation Group (CHPG) presented a proposal to the Board at the 11/6/2012 BCC meeting regarding displaying artifacts of historical significance to Okaloosa County in certain designated areas of the Crestview Courthouse and requested the Board to consider granting them exclusive authority to choose what artifacts to display. The artifacts will primarily be copies of photographs, maps, and documents of historical significance dating from before the formation of Okaloosa County on June 3, 1915 and continuing throughout the early history of the county. The artifacts will be copies of items from a variety of sources; however, will have no market value for insurance purposes. The Crestview Historical Preservation Group has allocated up to $6,000 to fund the initial phase of the project. The CHPG will be entirely responsible for providing all future funding for the maintenance and care of the displayed collection and no liability of any kind will ever accrue to Okaloosa County or the BCC arising from any element of this display. The CHPG will display their artifacts on the corridor walls on the first floor of the Crestview courthouse as indicated on the attached floor plan. The CHPG will work with the county's Facilities Maintenance Division Director to Packet Pg. 115  8.2.2 coordinate and install the display. The manner in which each artifact will be displayed must be approved in advance by the FM Division Director. No current displays of any other groups will be disturbed by this action. RECOMMENDATIONS: Request Board approval to grant the Crestview Historical Preservation Group's Project Committee the authority to determine what historical artifacts to display in the designated areas of the Crestview courthouse as indicated on the attachment. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 116  8.2.2.a Packet Pg. 117 Attachment: Agenda Item Support - Crestview Historical Preservation Board Request (1163 : Crestview Historical Preservation Group Request  8.3.1 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Town of Shalimar Interlocal Agreement DEPARTMENT: Water and Sewer BCC DISTRICT: 2 STATEMENT OF ISSUE: OCWS staff requests BCC approval for the Chairman to execute an Interlocal Agreement with the Town of Shalimar to continue OCWS' franchise rights and the collection of taxes. BACKGROUND: On the monthly water and sewer bills, it is typical for OCWS to bill for other items such as garbage (refuse, landfill, and recycling) and taxes for Multiple Services Benefit Units (MSBUs). We have approximately 500 customers within the limits of the Town of Shalimar. For these customers, we also bill the Shalimar City Tax, which is collected by OCWS and remitted to the Town of Shalimar. See the attached example bill. Based on prior Interlocal Agreements (which have expired) and the Town of Shalimar Ordinances, this tax is 10% of the water consumption part of the bill. Five percent is deducted from the tax amount collected from the Shalimar customers, as an administrative fee (same as collected for other 3rd party billing), and the rest is paid to the Town of Shalimar monthly. Quarterly Shalimar newsletters are also attached to the bills, and the extra cost is paid for by the Town of Shalimar. OCWS and the Town of Shalimar have been operating under an Interlocal Agreement, executed in 1996, which expired in 2011. This 1996 Agreement mainly pertains to OCWS' franchise rights within the Town of Shalimar. A new Interlocal Agreement is now being proposed to continue the terms and conditions of our franchise area in Shalimar and clearly memorialize the 5% collection fee. This proposed Interlocal Agreement, along with the approved County Contract Coordination form, is attached for your review and consideration. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the Interlocal Agreement with the Town of Shalimar to continue OCWS' franchise rights and the collection of taxes. Packet Pg. 118  8.3.1 RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 119  8.3.1.a Interlocal Agreement OCWS Franchise with Town of Shalimar INTERLOCAL AGREEMENT THIS INTERLOCAL AGREEMENT is made and entered into as of this day of 2012by and between Okaloosa County, Florida, a political subdivision of the state of Florida (the "County") and the Town of Shalimar, a municipality organized under the laws of the State of Florida (the "Town"). In consideration of the mutual agreements contained herein, the parties undertake, for themselves, their successors, and assigns as follows: Attachment: Interlocal Agreement (1118 : Town of Shalimar Interlocal Agreement) Section I. Okaloosa County (“County”), its successors and assigns, is hereby granted the exclusive right, authority, easement, and franchise to construct, erect, install, extend, renew, repair, maintain, operate and conduct in the Town of Shalimar a system for the distribution of water and the handling and collection of sewage. Section II. The County is hereby further given, granted and vested, with the exclusive right, authority, easement, privilege and franchise to construct, erect, install, extend, renew, repair, maintain, operate and conduct in said Town of Shalimar, a systemof water distribution and sewage collection mains together with all fittings, appliances, stations and appurtenances necessary or desirable to furnish the Town of Shalimar and its inhabitants and corporations within and without said Town a competent water and sewer service.The further right is granted to use in, over, under, along, upon and across all streets, avenues, alleys, ways, bridges and public places in said Town, as they now exist or as they may hereinafter be laid out or extended within the present and future limits of said Town, for such purposes with the Town being given prior notice of the work to be done. The County shall have the duty and obligation to provide a water and sewer system throughout the Town of Shalimar exactly as it provides that system in the unincorporated Okaloosa County areas. Section III. All work by the County shall be constructed as not to unreasonably interfere with the proper use of the streets, avenues, alleys, ways, bridges, and public places in the Town all of which shall be maintained in good condition and repair. Anywork done by the County willbe subject to regulation by the Town of Shalimar regarding the times and circumstances under which roads are to be disturbed or blocked and will be coordinated with the Town of Shalimar. Section IV. Whenever the County shall cause any opening or alteration to be made in any of the streets, avenues, alleys, ways, bridges or public places of the Town for the purpose set Page 1 Packet Pg. 120  8.3.1.a Interlocal Agreement OCWS Franchise with Town of Shalimar out herein, the work shall be completed within a reasonable time restoring facilities to their proper condition andrepair. The County will abide by existing and future Town ordinances regarding the repair and reconstruction of streets and the use of easements within the Town. The easements otherwise granted to the County by this franchise shall be non-exclusive easements that may also be exercised and used by others. The County shall be obligated to coordinate with all other franchisees and owners of easements throughoutthe Town of Shalimar to minimize disruption of all utility systems that service the Town. Attachment: Interlocal Agreement (1118 : Town of Shalimar Interlocal Agreement) Section V. Subject to the provisions and limitations of Section 768.28, Florida Statutes, the County shall hold the Town harmless from any and all liability or damages resulting from the negligence of theCounty in constructing, maintaining, or operating the aforesaid systems. Section VI. The County may, from time to time, declare, make, and enforce such reasonable rules and regulations and fix and collect such rates, fees, and other charges for the services and facilities of the aforesaid system as shall be consistent with and required by those certain bond resolutions by the Board of County Commissioners of Okaloosa County and shall be uniform with such rules and charges