Okaloosa County BOCC — October 16, 2012 — reading text

estimated cost. Additionally, Section VIII.A.l.d permits agencies to purchase equipment used by law enforcement personnel for law enforcement purposes. Accordingly, the purchase of a boat is also a permissible use of equitably shared funds. If you have any questions, please email AFMLS Training Technician Anne Insley at afmis.aca@usdoj.gov. Sincerely, ...~-- <_. Ge e Patton, Assistant Deputy Chief set Forfeiture and Money Laundering Section Packet Pg. 98  7.11 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Economic Development Council Contract Amendment DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The Economic Development Council (EDC) has requested (see attached letter) that they be allowed to change their invoicing to the County from a quarterly basis to a monthly basis. This is a bookkeeping request, no annual funding would change. OPTIONS: Approve or Reject RECOMMENDATIONS: Staff recommends approval. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 99  7.11.a Packet Pg. 100 Attachment: EDC Marketing Agreement Letter Request (1178 : Economic Development Council Contract Amendment)  7.11.b Packet Pg. 101 Attachment: Contract #C11-1856-CAO (1178 : Economic Development Council Contract Amendment)  7.12 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Fort Walton Beach High School Request for Assistance DEPARTMENT: Facility Maintenance BCC DISTRICT: 2&4 STATEMENT OF ISSUE: Request Board approval to provide requested assistance to Ft. Walton Beach High School to straighten a light pole at the girls softball field. BACKGROUND: One of the light poles at the girls softball field at Ft. Walton Beach High School is leaning is such a fashion that makes it very difficult or impossible to focus the lighting correctly for games. Officials at FWB High School have requested that the county provide equipment and a driver/operator to supplement their staff in straightening the pole. If the Board approves the request for assistance, Facilities Maintenance will mobilize the pole truck to the high school with a qualified driver/operator for approximately 1/2 work day to assist with straightening the pole. The total value of the assistance is less than $750. RECOMMENDATIONS: Request Board approval to provide the requested assistance to Ft. Walton Beach High School to straighten a light pole at the girls softball field. RECOMMENDED BY: Packet Pg. 102  7.12 APPROVED BY: James D. Curry, County Administrator Packet Pg. 103  7.13 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Classification of the New SR 293 Alignment and White Point Road DEPARTMENT: Public Works BCC DISTRICT: 5 STATEMENT OF ISSUE: With the opening of Phase 1 of the Mid-Bay Bridge Connector Road FDOT has proposed to classify the new alignment of SR 293 as an “Urban Minor Arterial” and to reclassify White Point Road (now a County Road) as an “Urban Collector”. FDOT is requesting that the Board of County Commissioners accept these classification proposals. BACKGROUND: With the opening of the new alignment of SR 293 FDOT is proposing to classify this section of roadway as an “Urban Minor Arterial”. This classification is appropriate as the limited access roadway is an arterial connection between other arterial roadaways. As part of the infrastructure agreement with the Mid-Bay Bridge Authority, FDOT and Okaloosa County, White Point Road was recently returned to Okaloosa County for ownership and maintenance. As such FDOT is proposing to reclassify White Point Road to an “Urban Collector”. This reclassification is appropriate as this segment of roadway collects traffic from adjacent local, subdivision streets and provides direct access to an arterial roadway (SR 20). Once approved by the Board of County Commissioners, the executed forms are to be returned to FDOT who will then forward the proposal to the chairman of the Okaloosa-Walton TPO for their approval. OPTIONS: Approve/disapprove the request from FDOT to classify SR 293 as an “Urban Minor Arterial” and White Point Road as an “Urban Collector”. RECOMMENDATIONS: Approve the request from FDOT to classify SR 293 as an “Urban Minor Arterial” and White Point Road as an “Urban Collector”. Packet Pg. 104  7.13 RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 105  7.13.a Packet Pg. 106 Attachment: FDOT reclass request letter (1167 : Classification of the New SR 293 Alignment and White  7.13.a Packet Pg. 107 Attachment: FDOT reclass request letter (1167 : Classification of the New SR 293 Alignment and White  7.13.a Packet Pg. 108 Attachment: FDOT reclass request letter (1167 : Classification of the New SR 293 Alignment and White  7.13.a Packet Pg. 109 Attachment: FDOT reclass request letter (1167 : Classification of the New SR 293 Alignment and White  7.13.a Packet Pg. 110 Attachment: FDOT reclass request letter (1167 : Classification of the New SR 293 Alignment and White  8.1.1 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: Waiver of the Term Limit for Tourist Development Chairman DEPARTMENT: Tourist Development BCC DISTRICT: All STATEMENT OF ISSUE: The TDC Operations & Procedures Manual (Section A.500 2) approved by the Board at its September 18 meeting states that “Terms for the Chairman and Vice Chairman are limited to one (fiscal) year. The Board shall have the option of designating the Chairman or allowing the Council to elect a Chairman. They may be re-appointed by a majority vote of the Council members but cannot serve more than two (fiscal) year terms.” The Tourism Development Council, at its August 22 meeting, unanimously elected Kathy Houchins to serve as its Chairman subject to the Board’s approval and a one time only waiver of the two (2) one- year term limit, because of the special circumstances regarding transition at the TDC. BACKGROUND: The TDC Operations & Procedures Manual indicates that “The Chairman and Vice-Chairman terms shall begin on the first day of October of the fiscal year of appointment and terminate on the 30th of September.” Accordingly, the Council held deliberations on this subject at its August 22 meeting and unanimously approved a motion (Timothy Edwards/ Lino Maldonado 2nd) “to recommend to the Board of County Commissioners to exempt the limitations of two terms for the Chair of the TDC Council to allow for a third term due to the current mitigating circumstances of transition, with the recommendation of the TDC Council.” This exemption is a one time only request. The Council then unanimously approved an additional motion (Timothy Edwards/ Patricia Hardiman 2nd) “to nominate Kathy Houchins to continue as Chair of the TDC Council and to move that nomination forward to the board of County Commissioners.” The minutes of the August 22 meeting containing these motions were then approved by the Council at its meeting on September 26, 2012. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve both unanimous motions of the TDC allowing Kathy Packet Pg. 111  8.1.1 Houchins, in this instance only, to serve a third one-year term as Chairman due to the current mitigating circumstances of transition. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 112  8.2.1 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Elder Services Leased Space Project Completion Funding Request DEPARTMENT: Facility Maintenance BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board is requested to approve General Fund Capital Outlay - Judicial Reserve funding in the amount of $13,800 to complete the remodeling of the space in the old Fort Walton Beach (FWB) hospital leased to Elder Services. BACKGROUND: In March of 2012, the county entered into a lease with Elder Services for approximately 6,800 s.f. in the old FWB hospital. Funding was available in FY 2012 to complete the project. Before the remodeling work could begin, an asbestos survey of the area had to be done and the asbestos containing materials (ACM) had to be abated from the leased space by a qualified contractor. It took longer than expected to