Okaloosa County BOCC — September 1, 2015 — Constantine Task Order 11 Revision 1 — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 1, 2015 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Constantine Task Order 11 Revision 1 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Okaloosa County Water & Sewer (OCWS) has requested the services of Constantine Engineering under Task Order 11 Revision 1 per the terms of Contract #C13-2068-WS. Revision 1 (attached) adds $60,000.00 to the current Task Order amount, for a new Task Order total of $460,000.00 for services performed in FY2015. Task Order 11 Revision 1, for Sunshine State One-Call of Florida (SSOCOF) services (AKA "line locating"), is attached for your review. BACKGROUND: OCWS has maintained a contract with Constantine Engineering for more than 11 years to perform line location services for responding to SSOCOF service location tickets. This contract is necessary to comply with the Underground Facility Damage Prevention and Safety Act, Florida Statute 556, Sunshine State One-Call of Florida Requirements. On 9/2/2014, the Board of County Commissioners (BCC) approved Constantine Engineering Task Order 11 for FY2015 line locating services, with an amount not to exceed $400,000. This revision to the original task order is required to facilitate mandated services performed by Constantine Engineering in accordance with the above-mentioned state statutes. The current budget ceiling of $400,000 has not yet exceeded, but we are on pace to do so through 9/30/2015, due to an increased amount of construction activity in the region, which ultimately results in more line locating. On behalf of OCWS, Constantine responds to dig tickets or calls placed by contractors, builders, engineers, etc. To adequately support the dig tickets through 9/30/2015, additional professional and technical services associated with locating, verifying, ticket management, and line location services will be required. The budget ceiling and ticket volume is tracked by OCWS staff and Constantine Engineering on a monthly and weekly basis, respectively. Staff estimates this additional volume of work will not exceed $60,000. The $400,000 number was budgeted in March of 2014, and staff felt that it was a conservative estimate at that time. It turns out the construction activity increased much more than we anticipated. Please note that the Period of Service on Task Order 11 Revision 1 is 10/1/2014 through 9/30/215; as such, it will include payment of all invoices for any work done in that period. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute Revision 1 to Task Order 11, adding $60,000.00, for a total not to exceed fee of $460,000.00 with Constantine Engineering. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator