Okaloosa County BOCC — October 18, 2016 — Exhibiit A Award Document - 2016-FJ-AX-0016 - Fully Executed — reading text

and Results Act (GPRA), VAWA 2000 and subsequent legislation, grantees are required to collect and maintain data that measure the effectiveness of their grant-funded activities. Accordingly, the grantee agrees to submit semi-annual electronic progress reports on program activities and program effectiveness measures. Grantees are required to collect the information that is included on the Measuring Effectiveness Progress Report for the OVW Program under which this award is funded. A final report, which provides a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award, is due 90 days after the end of the award. The Final Progress Report should be submitted to the Office on Violence Against Women through the Grants Management System with the Report Type indicated as "Final". The recipient agrees that it will submit quarterly financial status reports to OVW on-line (at https://grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at www.whitehouse.gov/omb/grants/standard_forms/ff_report.pdf), not later than 30 days after the end of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the award period. The grantee agrees to attend and participate in OVW-sponsored technical assistance. Technical assistance includes, but is not limited to, national and regional conferences, audio conferences, webinars, peer-to peer consultations, and workshops conducted by OVW-designated technical assistance providers. All training will be coordinated by OVW- designated technical assistance providers. Funds allocated for OVW-sponsored technical assistance may not be used for any other purpose without prior approval by OVW. To request approval, grantees must submit a Program Office Approval Grant Adjustment Notice (GAN) via the Grants Management System (GMS). The grantee must include a copy of the event's brochure, curriculum and/or agenda, a description of the hosts or trainers, and an estimated breakdown of costs should be attached to the GAN. The GAN request must be submitted to OVW at least 20 days prior to registering for the event. Approval to attend non- OVW sponsored events will be considered on a case-by-case basis. This prior approval process also applies to requests for the use of OVW-designated technical assistance funds to pay a consultant or contractor not designated as an OVW technical assistance provider to develop and/or provide training and/or technical assistance. OJP FORM 400072 (REV. 4-88) U.S. Department of Justice Office on Violence Against Women AWARD CONTINUATION SHEET PAGE 8 OF 10 Grant T | 1 i i | | AWARD DATE 08/23/2016 SPECIAL CONDITIONS 33. First-time grantees, or continuation grantees if requested, must agree to have key staff members, as identified by OVW, attend the OVW grantee orientation seminar, which may be offered in-person, online, or a combination of both. Additionally, if there is a change in the project director/coordinator during the grant period, the grantee agrees, at the earliest opportunity, to send the new project director/coordinator, regardless of prior experience with this or any other federal award, to an OVW grantee orientation seminar or require completion of the orientation online, whichever is available. | 1 Z { 1 i PROJECT NUMBER 2016-1;.;-AX-00|6 [~ I | | 34. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day or $81.25 per hour. A detailed justification must be submitted to and approved by the Office on Violence Against Women prior to obligation or expenditure of such funds. Although prior approval is not required for consultant rates below these specified amounts, grantees are required to maintain documentation to support all daily or hourly rates. 35. The recipient agrees to submit one copy of all required reports and any other written materials or products that are developed by the grantee or project partners and funded under the project to OVW not less than twenty (20) days prior to public release, If the written material is found to be outside the scope of the program, or in some way to compromise victim safety, it will need to be revised to address these concerns or the grantee will not be allowed to use project funds to support the further development or distribution of the materials, 36. All materials and publications (written, visual, or sound) resulting from award activities shall contain the following statements: "This project was supported by Grant No. awarded by the Office on Violence Against Women, U.S. Department of Justice. The opinions, findings, conclugions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Department of Justice, Office on Violence Against Women." 37. The grantee agrees that grant funds will not support activities that compromise victim safety and recovery, such as: procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of their children; procedures or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded services; pre-trial diversion programs not approved by OVW or the placement of offenders in such programs; mediation, couples counseling, family counseling or any other manner of joint victim-offender counseling; mandatory counseling for victims, penalizing victims who refuse to testify, or promoting procedures that would require victims to seek legal sanctions against their abusers (e.g., seek a protection order, file formal complaint); the placement of perpetrators in anger management programs; or any other activities outlined in the solicitation under which the approved application was submitted. \ 38. The grantee agrees to submit for OVW review and approval any anticipated addition of, removal of, or change in collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding, and if applicable, the Internal Memorandum of Agreement. OJP FORM 400072 (REV. 4-88) PROJECT NUMBER 2016-FJ-AX-0016 U.S. Department of Justice Office on Violence Against Women | AWARD CONTINUATION f SHEET PAGE 9 OF 10 Grant [ i 1 | | AWARD DATE 08/23/2016 39. 40. 41, 42, 43, 44, SPECIAL CONDITIONS Pursuant to 2 CFR §200.315(b), the recipient may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under this award. The Office on Violence Against Women reserves a royalty- free, nonexclusive and irrevocable right to reproduce, publish or otherwise use the work, in whole or in part (including in the creation of derivative works), for Federal purposes, and to authorize others to do so. The Office on Violence Against Women also reserves a royalty-free, nonexclusive and irrevocable right to reproduce publish or otherwise use, in whole or in part (including in the creation of derivative works), any work developed by a subrecipient of this award, for Federal purposes, and to authorize others to do so. In addition, the recipient (or subrecipient, contractor or subcontractor) must obtain advance written approval from the Office on Violence Against Women program manager assigned to this award, and must comply with all conditions specified by the program manager in connection with that approval, before: 1) using award funds to purchase ownership of, or a license to use, & copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this award. It is the responsibility of the recipient (and of each subrecipient, contractor or subcontractor as applicable) to ensure that this condition is included in any subaward, contract or subcontract under this award, The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office on Violence Against Women web site at: http://www.ovw.usdoj.gov/docs/ffata-award-term.pdf (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (i.c., unrelated to any business or non- profit organization that he or she may own and/or operate in his or her name). The grantee agrees that batterer intervention programs supported with grant funds must be part of a range of graduated sanctions that use the coercive power of the criminal justice system to hold batterers accountable for their criminal actions and help keep victims safe. Programs that focus on anger management for batterers or couples' counseling will not be supported with grant funds. Any grantee providing OVW-funded supervised visitation and/or safe exchange services must ensure that internal and external policies and procedures for those services have been approved by OVW under this award or a previous award via a Grant Adjustment Notice. Grant funds shall be used to support supervised visitation and safe visitation exchange of children by and between parents in situations involving domestic violence, child abuse, sexual assault, or stalking. The grantee may not use grant funds to support individual counseling, family counseling, parent education, support groups or therapeutic supervision. The grantee may not mandate that victims attend parent education or other program services. Any grantee providing supervised visitation and/or safe exchange services must adhere to the following requirements, in addition to those stipulated in the solicitation: 1) ensure that a multidisciplinary team meets regularly and includes a representative of a domestic violence and/or sexual assault victim services organization and a judicial officer from the court that refers families to the visitation center; 2) ensure that supervised visitation and exchange services are aligned with OVW's Guiding Principles, available at: http://www.ovw.usdoj.gov/docs/guiding-principles032608.pdf; and 3) ensure that the grantee and its partners avail themselves of OVW-sponsored technical assistance, such as in-person and web-based trainings and written resources, including those available at https:/safchavensonline.org. OJP FORM 4000/2 (REV. 4-88) 45. 46. 47. 48, U.S. Department of Justice l Office on Violence Against Women | AWARD CONTINUATION SHEET PAGE 10 OF 10 ‘ Grant | PROJECT NUMBER 2016-FJ-AX-0016 AWARDDATE 08/23/2016 SPECIAL CONDITIONS Any grantee providing supervised visitation and/or safe exchange services must ensure that any physical site used as a supervised visitation/safe exchange facility ensures complete separation of sight and sound between parties at all times, provides adequate safety and security, and has received OVW approval under this award or a previous award to be used as a supervised visitation center. If the grantee intends to move OVW-funded services to a different location, or provide OVW-funded supervised visitation and safe exchange services at an additional site, the grantee must obtain OVW approval via a Grant Adjustment Notice before grant funds are used to provide services at