Okaloosa County BOCC — October 18, 2016 — Exhibiit A Award Document - 2016-FJ-AX-0016 - Fully Executed — reading text

standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of subrecipients. For more information on the MOA requirement, see http:/www.ojp.usdoj.gov/funding/other_requirements.htm. If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilitics as a recipient of federal financial assistance, please contact us. Sincerely, Wit 3. fitopo— Michael L. Alston Director ce: Grant Manager Financial Analyst U.S. Department of Justice Office on Violence Against Women Grants Financial Management Division Washington, D.C. 20531 August 23,2016 Mr. Charles K, Windes Okaloosa County C/0 Contracts & Grants 302 N Wilson Street, Suite 203 Crestview, FL 32536 Reference Grant Number: 2016-FJ-AX-0016 Dear Mr. Windes: I am pleased to inform you that my office has approved the following budget categorics for the aforementioned grant award in the cost categories identified below: Category Budget Personncl $5.277 Fringe Benefits $2,052 Travel $1.424 Equipment $0 Supplies $0 Construction $0 Contractual $548,576 Other $0 Total Direct Cost $557.329 Indirect Cost 30 Total Project Cost $557.329 Federal Funds Approved: $557,329 Non-Federal Share: $0 Program Income: $0 If you have questions regarding this award, plcase contact; - Program Questions, Julic Aldrich, Program Manager at (202) 616-1590 - Financial Grants Management Questions, the OVW Grants Financial Management Division at (202) 514-8556, or by e-mail at ovw.gtmd@usdoj.gov - Payment Questions, the Office of Chief Financial Officer, Customer Service Center(CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, /L[ Yperie. kl L U K Donna Simmons Associate Dircctor, Grants Financial Management Division U.S. Department of Justice Office on Violence Against Women | 1, RECIPIENT NAME AND ADDRESS (Including Zip Code) s o] Grant GAWARDNUMBER 2016-FJ-AX-0016 Okaloosa County i C/O Contracts & Grants 302 N Wilson Street, Suite 203 Crestview, FL 32536 5. PROJECT PERIOD: FROM 10/01/2016 TO BUDGET PERIOD: FROM 10/01/2016 TO AWARD DATE 08/23/2016 09/30/2019 09/30/2019 PAGE | OF 10 } '7 ACTION [ 2s. GRANTEE IRS/VENDORNO. I8 SUPPLEMENTNUMBER Initial | 596000765 00 I | | 2b. GRANTEE DUNS NO. o o jj N - - — —— 9. PREVIOUS AWARD AMOUNT 50 l 3. PROJECTTITLE 10. AMOUNT OF THIS AWARD §557,329 ] Justice for Okaloosa County Families Program . 11. TOTAL AWARD $557,329 I2 SPECIAL CONDITIONS ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under 42 U.S.C. 10420 THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH |14, CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.021 - Justice Syurma Rclpomc to Families 15. METHOD OF PAYMENT GPRS R | AGENCY APPROVAL i Bea Hanson i Principal Deputy Director ) A GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Charles K. Windes Okaloosa County Board of County Commissioners l | 19 SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL | | | | | | i 19A. DATE /), | 20. ACCOUNTING CLASSIFICATION CODES | FISCAL FUND BUD. DIV. : | YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT | I X A FJ 29 00 00 557329 | OJP FORM 400072 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV, 4-88) 21. FJ16D00004 | U.S. Department of Justice | Office on Violence Against Women l AWARD CONTINUATION i SHEET | [ | PAGE 2 OF 10 Grant ; L PROJECT NUMBER 2016-FJ-AX-0016 AWARD DATE 08/23/2016 | | SPECIAL CONDITIONS Applicability of Part 200 Uniform Requirements and DOJ Grants Financial Guide The recipient agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements"), and the current edition of the DOJ Grants Financial Guide as posted on the OVW website to include any amendments made throughout the course of the grant period. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by DOJ awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. Requirements related to System for Award Management and Unique Entity Identifiers The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at http://www.sam.gov. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants”) to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entitics that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration, The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OVW web site at https:/www.justice.gov/ovw/grantees (Award condition: Registration with the System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.c., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OVW authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employecs” of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OVW web site at https:/www.justice.gov/ovw/grantees (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OVW authority to terminate award)), and are incorporated by reference here. QJP FORM 400072 (REV. 4-88) U.S. Department of Justice Office on Violence Against Women AWARD CONTINUATION SHEET PAGE 3 OF 10 Grant PROJECTNUMBER 2016-FJ-AX-0016 AWARD DATE 08/23/2016 SPECIAL CONDITIONS Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide as posted on the OVW website, OVW Training Guiding Principles The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees, available at https://www.justice.gov/ovw/grantees. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes of the DOJ high-risk grantee list. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R, Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R., a DOJ regulation, was amended effective May 4, 2016. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient (“subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of the regulation, now entitled "Partnerships with Faith-Based and Other Neighborhood Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at http://www.ecfr.gov/cgi- bin/ECFR ?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current” data. OJP FORM 4000/2 (REV. 4-88) pp— U.S. Department of Justice i | i Office on Violence Against Women | AWARD CONTINUATION ‘ i : SHEET l PAGE 4 OF 10 i Grant | i %MPROJECT NUMBER 2016-F1-AX-0016 © AWARDDATE 082372016 SPECIAL CONDITIONS 11. Restrictions on "lobbying" and Policy Development Federal funds may not be used by the recipient, or any subrecipient ("subgrantee”) at any tier, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government without the express prior written approval of OVW, in order to avoid