Fort Walton Beach Council agenda — 06-18-13--special--tentative millage — reading text

Agenda — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Tuesday, June 18, 2013 5: 30 PM 107 Miracle Strip Parkway Fort Walton Beach, FL 32548 1. CALL TO ORDER 5: 30 PM Meeting will be called to order on June 18, 2013 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 3. 1. Approval of Agenda Synopsis: ( Executive Assistant) 4. PUBLIC COMMENTS 5. ACTION --DIRECTION --DISCUSSION 5. 1. Strategic Plan Action Item Update Synopsis: ( Executive Assistant) Staff will provide an update on the Strategic Plan items identified at the April 26 meeting. 5. 2. FY 2013 -14 Budget Discussion Synopsis: ( Budget and Grants Manager) Staff will present the preliminary budget information and request City Council direction on preparing the FY 2013 -14 budget for review in August. 11' 1' ACHMENTS: 5 -31 - 13 Prcl DR420 IPnF1 5. 3. FY 2013 -14 Budget Public Hearings Synopsis: ( City Manager) Requests City Council approval to set the dates and times of the public hearings for the FY 2013- 14 budget. 6. ADJOURNMENT Page 7 Printed 61142013 City Council oJ' Forl Walton Beach  June 18, 20 Quasi -Judicial — denotes that the item must be conducted as a quasi -Judicial accordance with Florida Statutes. Action —Direction —Discussion items may be acted upon by the City Council by either a motion with a vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 01105, F. S.) The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850 -833- 9925 or 1 - 800- 995 -8771 ( TDD) or 1 - 800- 955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. All City of Fort Walton Beach council and board meetings are recorded. The video can be accessed at www.fwb. org. Page 2 Prooed 611412013 C(ry Council of Fort Walton Beach  3. 1 City Council of Fort Walton Beach CITY MANAGER MEMORANDUM To: Michael D. Beedie, City Manager From: Carole Jones, Executive Assistant Date: June 18, 2013 Subject: Approval of Agenda SIGNATURE BLOCK_ Carole Jones Completed 06/ 14/2013 10: 10 AM Carole Jones Completed 06/ 14/ 2013 10: 10 AM 06/ 14/2013 2: 10 PM City Manager Completed City Council Pending Page 1 of 1 3"  F-5 1-7 AMINL City Council of Fort Walton Beach CITY MANAGER IV MEMORANDUM To: Michael D. Beedie, City Manager From: Carole Jones, Executive Assistant Date: June 18, 2013 Subject: Strategic Plan Action Item Update 1. BACKGROUND: 1. 1. On April 26, 2013, City Council and Staff conducted a Strategic Planning Session. The goal of the session was to receive City Council direction on various issues in order to begin developing the FY 2013 -14 budget and to set the stage for a sustainable City in the short- and long -term future. 1. 2. A total of fourteen ( 14) action items were discussed at the Strategic Planning Session. The status of these items is discussed below. 2. DISCUSSION: 2. 1. Coordinate with the Chamber of Commerce on Branding & Marketing 2. 1. 1. Staff and City Council members have met with Chamber staff to discuss a marketing strategy in the upcoming year 2. 1. 2. Staff would like to utilize FY 2013 -14 funding to issue an RFP to complete a Marketing / Business Plan for the City, its services, and available vacant properties. 2. 2. Coordinate with Stakeholders to Determine More Efficient Regulations 2. 2. 1. Staff will revisit recommendations from the Business Retention Panel and schedule meetings with key developers and contractors to determine areas where greater efficiencies can be achieved. 2. 3. Develop Action Plan for Economic Incentives 2.3. 1. Staff will develop better marketing materials for the existing CRA incentive programs and revise the program guidelines as needed. 2. 3. 2. Staff is researching economic incentives from other cities and counties in Florida to develop a program customized for FWB; the goal is to have a tax abatement program ready for referendum the same time Okaloosa County renews their program in August 2014. 2. 4. Expansion of Services to Surrounding Communities 2. 4. 1. Staff met with the Okaloosa County Sheriff to discuss issues with the City expanding police services into Mary Esther and Cinco Bayou; the Sheriff has no Page 1 of 3  F- 5- 1 issues with this proposal. 2. 4.2. Staff met with Mary Esther to offer proposals for police, fire, sanitation, right - of w - ay maintenance, and building permitting and inspection services; Mary Esther' s City Council discussed police and fire at their May 28`s Workshop and decided not to pursue FWB' s proposal for police and fire services at this time. 2.43. Mary Esther is interested in proposals for right -of w - ay maintenance and permitting and inspection services; Staff is currently drafting agreements for review. 2. 4. 4. Staff is awaiting the issuance of the RFP for sanitation services near Fall 2013. 2. 5. Vagrancy Consultant 25. 1. Staff conducted a conference call with a consultant who reduced vagrancy in Cleveland, Ohio and areas in South Florida on June 5i t 2. 5. 1. 1. The scope of work and budget information has been received from the consultant and will be addressed at a future City Council meeting. 2. 5. 2. Staff is researching ordinances from the City of Pensacola and the Okaloosa County Sheriffs Department to determine if any enforcement through similar ordinances would be feasible and effective. 2. 6. Expansion of the CRA Boundaries 2. 6. 1. Staff is developing an action plan and timeline to determine the requirements for completing a finding of fact to decide if expanding the CRA boundaries is beneficial. 2. 7. Waterfront Activities 2. 7. 1. The construction of the replacement dock at the Landing is complete, along with the new sound system. 2. 7. 2. Staff is evaluating a Landing Master Plan to determine the improvements necessary to attract future activities along the waterfront, such as Concerts in the Park, small boat charter leases, kayak, canoe, & paddleboard rentals, etc. 2.7.3. Staff is coordinating with FDEP to determine if revisions to the submerged land lease are required to conduct certain waterfront activities. 2. 8. Brooks Bridge Research 2. 8. 1. Staff attended a Chamber of Commerce special meeting on June 11th to discuss the issues of a new bridge with the original consultant. 2. 9. Research Wage Adjustments for Employees 2. 9. 1. Staff determined the CPI increased 7. 48% over the five years since the last employee wage adjustment. 2. 9. 2. In the proposed FY 2013 -14 budget, an employee wage increase is addressed, and the percentage increase is based on length of service to make employees whole" who have persevered through the recession while the cost of living has Page 2 of 3 17 t,Pg. S,„  5. 1 increased and to create a level of pay equity / separation 2. 10. Issue RFP for Pay & Classification Study 2. 10. 1. Staff has completed the first draft of the RFP with a goal of issuing the RFP by the end of June 2013 with a completion deadline of March 2014 2. 11. Pilot Program for Residential Recycling 2. 11. 1. Staff is researching other agencies that have implemented single -stream curbside residential recycling and performing a cost- benefit analysis of implementing a pilot program in City neighborhoods in FY 2013 - 14. 2. 11. 2. The residential recycling pilot program is not included in the proposed FY 2013 -14 budget to allow for sufficient time to complete the research and cost - benefit analysis; there is available funding in the Sanitation Fund Balance to cover capital costs to implement a pilot program in FY 2013 -14, if necessary. 2. 12. Fire Assessment Fee