Okaloosa County BOCC — October 7, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Gravity Sewer Rehab - FDEP Grant Agreement DEPARTMENT: Water and Sewer BCC DISTRICT: 2&4 STATEMENT OF ISSUE: Staff requests that the Board of County Commissioners (BCC) approve and authorize the Chairman to execute the Grant Agreement between the County and the Florida Department of Environmental Protection (FDEP) for $450,000 of state appropriations to go towards gravity sewer rehab. BACKGROUND: This past February, Okaloosa County submitted three water & sewer projects via the County lobbyist (Cardenas Partners) for state appropriations. The requests were as follows: 1. Okaloosa Island/Wright Area Gravity Sewer Rehabilitation Project - $450,000 2. Okaloosa Island Water Supply Project - $600,000 3. Lake Pippin Area Sanitary Sewer Improvement Project - $2,000,000 This past June, staff received great news that all three requests had been funded, as listed above, for the state FY2014-2015 budget year. We also received notice that the state appropriations would be administered through the Florida Department of Environmental Protection's (FDEP) grant program. Since June, OCWS staff has been working with FDEP staff to firm up Project Work Plans and resulting Grant Agreement on each project. OCWS staff has also been coordinating the grant agreements with other County staff, including the Clerk of the Court. As we are working with various FDEP personnel with variable timing, staff will be coming to you with three separate FDEP Grant Agreements, one for each of the above-mentioned projects. For these grant agreements, a match is not required, and eligible expenses can be retroactive back to 7/1/2014, provided that they meet the Scope of Work and satisfy other terms and conditions of the grant agreement. For your review and approval is the first of three FDEP grant agreements - the Okaloosa Island/Wright Area Gravity Sewer Rehabilitation Project, for $450,000. The agreement, titled "State Financial Assistance Agreement, Okaloosa County, DEP Agreement No. LP46040", is attached, along with the County Contract Review Coordination Sheet. As shown in Attachment A, the "Project Work Plan", all $450,000 will be spent on construction dollars (Task 1). The project will include relining gravity sewer lines with cured-in-place pipe or in some cases, where the condition dictates, point repairs will be installed in lieu of complete relining from manhole to manhole. Problem manholes that have been identified as in poor structural condition will be completely relined, including the re-establishment of structural integrity as needed. The work will be done by utilizing two existing County Contracts; both are unit-price maintenance contracts. Contract #C12-1955-WS, with Insituform, will be utilized for work associated with pipelines. Contract #C13-2066-WS, with Gulf Coast Underground, will be utilized for work associated with manholes. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the Grant Agreement with FDEP for $450,000 of state appropriations funding to go towards gravity sewer rehab. Staff requests also that the BCC authorize the Chairman to execute any future grant documents, including modifications to the grant agreement that don't change the total dollar amount. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator