Okaloosa County School Board — Workshop Meeting, July 10, 2023 — reading text

Instruction & DW Software Recommended Action : Motion to approve the purchase of software from Remind in the amount of $126,240.00, effective July 11, 2023, through July 10, 2024. Public Content Request approval to purchase software from Remind in the amount of $126,240.00. The purchase is exempt through 6A-1.012(11)(b) and funds will be paid from General Funds, Project 3009 Instruction & DW Software. The contract is effective July 11, 2023, through July 10, 2024, and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7153. File Attachments REMIND QUOTE.pdf (290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase Over $50,000: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $744,827.00 Budgeted : Yes Budget Source : General Funds, Project 2080 ESSER- GF Recommended Action : Motion to approve the purchase of software, printed materials, and professional development from Curriculum Associates for a total of $744,827.00, effective July 11, 2023, through July 10, 2024. Public Content Request approval to purchase software, printed materials, and professional development from Curriculum Associates for a total of $744,827.00. This purchase is exempt through 6A-1.012(11)(b) and will be paid from General Funds, Project 2080 ESSER-GF. The contract is effective July 11, 2023, through July 10, 2024, and a copy of the quote is attached. for additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments CURRICULUM ASSOCIATES QUOTE.pdf (924 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Exempted Purchase Over $50,000: Houghton Mifflin Harcourt, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $916,137.00 Budgeted : Yes Budget Source : General Funds, Project 2080 ESSER- GF, General Funds, Project 6123 Reading Instruction, and Federal Funds, Project 3405 Title II, Part A Recommended Action : Motion to approve the purchase of Read 180 products and services from  Houghton Mifflin Harcourt over a 3- year period for a total amount of $916,137.00, effective July 11, 2023, through June 30, 2026. Public Content Request approval to purchase Read 180 products and services from Houghton Mifflin Harcourt over a 3-year period for a total amount of $916,137.00. An initial payment of $428,852.40 will be paid after invoice is received, and then a payment of $243,642.30 will be paid by/on July 1st of 2024 and of 2025. This purchase is exempt through 6A-1.012(11)(b) and funds will be paid from General Funds, Project 2080 ESSER-GF, General Funds, Project 6123 Reading Instruction, and Federal Funds, Project 3405 Title II, Part A. The contract is effective July 11, 2023, through June 30, 2026 and copies of the quote documents are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments HOUGHTON MIFFLIN HARCOURT QUOTE.pdf (480 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Service Agreement #24-24 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #24-24 between Jamie Fields and The School Board of Okaloosa County, Florida, on behalf of Fort Walton Beach High School, in an amount not  to exceed $15,000.00, effective July 11, 2023, through June 30, 2024. Public Content Request approval of Service Agreement #24-24 between Jamie Fields and The School Board of Okaloosa County, Florida, on behalf of Fort Walton Beach High School. The Provider will be Director of Color Guard and will be paid $1,250.00 per month for up to 12 months for a total contract amount not to exceed $15,000.00. Funds will be paid from Internal Funds, Band and the Agreement is effective July 11, 2023, through June 30, 2024. A copy of the Service Agreement is attached. For additional information, please contact Derek Fields, Band Director, Fort Walton Beach High School, at (850) 833-3300. File Attachments SA #24-24.pdf (428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Service Agreement #24-25 Synced Up Designs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,310.00 Budgeted : Yes Budget Source : General Funds, Project 4005 Band Program Recommended Action : Motion to approve Service Agreement #24-25 between Synced Up Designs and The School Board of Okaloosa County, Florida, on behalf of Fort Walton Beach High School, in an amount not to exceed $11,310.00, effective July 24, 2023, through September 15, 2023. Public Content Request approval of Service Agreement #24-25 between Synced Up Designs and The School Board of Okaloosa County, Florida, on behalf of Fort Walton Beach High School. The Provider will provide a Custom Designed Marching Drill, Staging, Choreography/Halftime Show. The Provider will be paid $66.50 per student, based on an estimated 140 students, upon receiving full composition, and $2,000.00 for Choreography upon receiving full composition, for a total contract amount not to exceed $11,310.00. Funds will be paid from General Funds, Project 4005 Band Program. The Agreement is effective July 24, 2023, through September 15, 2023, and a copy is attached. For additional information, please contact Derek Fields, Band Director, Fort Walton Beach High School, at (850) 833-3300. File Attachments SA #24-25.pdf (386 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Service Agreement #24-26 Synched Up Designs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #24-26 between Synched Up Designs and The School Board of Okaloosa