Okaloosa County School Board — Workshop Meeting, July 10, 2023 — reading text

07.10.2023.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,249.86 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-07-10.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Renewal of ITB 21-0053-MR Park and Playground Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to renew tagging on with ITB 21-0053-MR Park and Playground Equipment through Manatee County Schools, effective September 1, 2023, through August 31, 2024. Public Content Request approval to renew tagging on with ITB 21-0053-MR Park and Playground Equipment through Manatee County Schools. The contract will be used as needed based on catalog pricing, and funds will be paid from various sources. The contract is effective September 1, 2023, through August 31, 2024 and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-MANATEE CO.pdf (3,570 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of Tag-On Bid: RFP 17- 04 Multifunction Copiers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag- On Bid RFP 17-04 Multifunction Copiers through Santa Rosa County Schools, effective through June 30, 2024. Public Content Request approval to renew Tag-On Bid RFP 17-04 Multifunction Copiers through Santa Rosa County Schools, based on bid pricing, terms and conditions. Purchases will be made as needed, and funding will vary. The contract is effective through June 30, 2024 and copies of the renewal documents are attached. For additional information, contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (912 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Renewal of Tag-On Bid: Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 10, 2023 Absolute Date : Jul 10, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313 Environmental/IAQ/T & B-District Wide Recommended Action : Motion to approve renewing the tag- on with Escambia County School District for Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services, effective June 22, 2023, through June 21, 2024. Public Content Request approval to renew tagging on to Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through Escambia County Schools. The contract will be used as needed and is effective June 22, 2023, through June 21, 2024. Funding will be paid from Capital Funds, Project 2313 Environmental/IAQ/T & B-District Wide. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS(2).pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 10, 2023 Absolute Date : Jul 10, 2023 Fiscal Impact : Yes Dollar Amount : $152,683.44 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and installation from Trane for Pryor Middle School Gym in the amount of $152,683.44. Public Content Request approval to purchase HVAC equipment and installation from Trane for Pryor Middle School Gym in the amount of $152,683.44. The purchase is made through OMNIA Racine #3341 and funds will be paid from Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 833-7159. File Attachments TRANE QUOTE-PRYOR MS.pdf (964 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Exempted Purchase Over $50,000:Remind, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 10, 2023 Absolute Date : Jul 10, 2023 Fiscal Impact : Yes Dollar Amount : $126,240.00 Budgeted : Yes Budget Source : General Funds, Project 3009