Okaloosa County BOCC — August 24, 2013 — Task Order No. 23 and Internal Coord. Sheet for Construction Phase Services_West Hangar Public Parking at CEW — reading text

recommended reimbursement totals shall be provided at project close-out. Coordinate RFIs with Contractor: AVCON shall respond to Contractor Requests for Information (RFIs) as required to provide clear interpretation of the contract requirements. The work shall include preparation of Work Directives or other instruction during the construction phase as appropriate to ensure proper completion in accordance with the contract documents. Prepare and Coordinate Change Order: AVCON shall prepare the final reconciliation change order justification and paperwork and coordinate with the Contractor and County to execute this change order. If additional change orders are required as a result of additional work added to the project as authorized by the owner, this work shall be included in Task B-3: Authorized Additional Services. Participate in Substantial Completion Inspection: AVCON shall attend a punch-list walk-through of the construction upon completion to verify completeness of work. The work shall include an evaluation to determine whether the work items satisfy substantial completion requirements. The task shall include a review of project close-out requirements for the Contractor. Administer Punch-List: AVCON shall prepare and monitor a project punch-list to verify final completion in accordance with contract documents as part of this task. The task shall include a review of the list with the Contractor to clarify remaining contract requirements. Prepare and Provide As-Built Survey: AVCON shall prepare, review, and provide an as-built survey of the completed construction items and confirm that the constructed improvements are consistent with the Release for Construction documents. AVCON shall also incorporate the as-built survey into the record drawings. Participate in Final Completion Walk-Thru: AVCON shall attend a final inspection walk-through of the construction upon completion of the identified punch-list items in order to verify completeness of work and to determine acceptance of the constructed work. The work shall include an evaluation to determine whether the work items satisfy final completion requirements and certification of the completion. Prepare and Provide Record Drawings/Close-Out Documents: Prepare and provide one (1) set of record drawings and one (1) set of electronic files (in ACAD format) reflecting the installation of features as constructed on site. AVCON shall assist Okaloosa County with the preparation of the close-out documentation and shall prepare a close-out package documenting the project. The close out documentation shall include field visit summaries, testing results, approval and clearance letters, and general project information to address FDOT close-out requirements. Task B-2: Inspection Services (Lump Sum) 1. Part-Time Construction Inspector: AVCON shall provide one (1) part-time Construction Inspector (20 hrs per week) to monitor and track the progress of construction services performed by others. The following tasks describe the typical project inspection services to be provided by AVCON: EXHIBIT “A”: SCOPE OF SERVICES - AVCON, INC. Construction Phase Services for West Hangar Area Public Parking Project July 22, 2013 General coordination with Okaloosa County project representatives Participation in Pre-Construction Conference On-site monitoring of project progress Assistance to client as needed Liaison between Contractor, Engineer, and Client Coordination and scheduling of material acceptance testing Inspection of work on-site to verify accordance with contract documents Notifications of defective work or materials 9. Review of project schedules 10. Participation in weekly construction progress meetings 11. Review and inspection of erosion control devices 12. Field verifications of work quantities; validation of pay requests 13. Participation in substantial completion inspection 14. Participation in final completion inspection 15. Maintenance of daily project diary, photo logs, and record drawings. 16. Maintenance of records to be submitted to County and FDOT 17. Other related services as requested by the County SAI DAWARWNS Task shall assume part-time participation by the Construction Inspector of 700 labor-hours (35 weeks with an average not to exceed 20 hours per week). No separate compensation shall be made for per diem or vehicle allowances unless otherwise authorized by the COUNTY. SECTION C: DELIVERABLES The following deliverables to the client are anticipated: Task B-1: Construction Administration Services e Updated 100% Design Drawings (5 copies) (Task 2) e Updated Bid Manual (4 copies) (Task 3) e On-Airport FAA Form 7460 (Task 4) e Conformed Construction Documents (5 copies) (Task 5) e Minutes of Pre-Award Meeting (Task 6) e Minutes of Pre-Construction Conference (Task 9) e Monthly Update Reports (3 copies per month for 9 months) (Task 12) e Final Reconciliation Change Order (5 copies) (Task 17) e Substantial Completion Punch-List (Task 19) e As-Built Survey (Task 20) e Certification of Project Completion (Task 22) e Record Drawings (hard copy and CD with electronic CAD files) (Task 22) e Close-Out Documents (hard copy) (Task 22) END OF SCOPE