Okaloosa County BOCC — September 2, 2014 — Task order approval form C12-2007-TDC - 147

TASK ORDER APPROVAL FORM CONTRACT #: C12-2007-IDC TASK ORDER #: 147 TASK ORDER AMOUNT: $400,676 OFFERED BY CONSULTANT: Peter Mayer Advertising FIRM'S NAME James Geiger ne PRINTED NAME NY et SIGNATURE CFO 8/8/14 TITLE DATE RECOMMENDED FOR APPROVAL (Depariment Director) BB Le hile SIGNATURE aa Be a & eLilid DATE ay COUNTY ADMINISTRATOR (if applicable) Leefre DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) $25,000 or less approved by Purchasing Director Between $25,001 and $50,000 approved by Purchasing Director and County Administrator In excess of $50,000 approved by the Board. Qarbdnol PURCHASING DIRECTOR 2a, tedoval O22 \4- DATE CHAIRMAN (if applicable) DATE TOURIST DEVELOPMENT DEPARTMENT ATTORNEY APPROVAL FORM CONTRACTOR NAME: PETER MAYER ADVERTISING CONTRACT #: C12-2007-TDC TASK/PURCHASE ORDER #: 147 FY15 SMP Leisure Print Packages TASK/PURCHASE ORDER AMOUNT: NOT TO EXCEED $400,676" I have reviewed the above-referenced task/purchase order and find it to be in compliance with the terms of the contract, Tourist Development Department Operations & Procedures Manual, the Okaloosa County Purchasing Manual and applicable local, state and federal laws, rules and regulations. (Initial applicable authorization) LH. This approval authorizes the goods/work described in the attached Task or Purchase Order to be performed or acquired. This approval authorizes the goods/work described in the attached invoice(s) to be processed for payment. APPROVED AS TO FORM AND LEGALITY: L M. HOSHTRARA TDD AT gfe )4 DATE | * The Agency’s authorization to purchase media as stated in this Task Order is contingent upon receiving fully- executed Sole-Source Forms and Conflict of Interest Disclosure Forms/Certification from the Agency. Payments under this Task Order shall not be issued without the necessary form(s). Task Order 147 August 8, 2014 FY15 SMP Leisure Print Packages Pass Through Costs 1 BACKGROUND & PROJECT ASSIGNMENT Okaloosa County, through Okaloosa County Tourist Development Department (hereafter referred to as “Client”) has asked Peter Mayer (hereafter referred to as “Agency”) to develop a new project - a series of leisure print media packages to run in various publications as part of the FY 2014-15 Strategic Marketing Plan adopted by the BCC on August 19, 2014. The project will run from October 2014 through September 2015 and will consist of paid media as well as advertising tactics to support it. This task order reflects the Paid Media hard (pass through) costs for the campaign as noted on page 17 of the contract. Agency fees for related media planning (TO 98) and media purchasing and reporting (TO 142) for the campaign have been provided in previous task orders. The County approved the FY 2014-2015 Strategic Marketing Plan on August 19, 2014, which included a line item for Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, Groups, Meetings/Conventions) in the amount of $1,914,775. 2 ACTIVITIES & DELIVERABLES 1. Fulfillment of a Client approved Media Plan/Recommendations, which includes: Official Visit Florida Visitor’s Guide $15,956 Beaches, Resorts & Parks $6,020 Life’s A Beach $9,925 Coastal Living $72,000 Southern Living $90,262 Better Homes & Gardens, EveryDay with Rachael Ray, More, Family Circle $27,115 Better Homes & Gardens, EveryDay with Rachael Ray, More $13,950 Collinson Media $70,000 Escape to Southeast $3,400 Texas Monthly $27,984 Atlanta Magazine $8,067 Canadian Traveller $26,100 Dreamscapes $7,900 Crossings $4,500 Toronto Life $11,387 International Travel Guide $6,110 Total $400,676 Peter Mayer Okaloosa TDD Page 1 Confidential 1111242v2 Task Order 147 August 8, 2014 FY15 SMP Leisure Print Packages Pass Through Costs 2. Print media packages negotiated by the agency may include email blasts, online banners, and/or other non-print advertising components. 3. In accordance with Contract #C12-2007-TDC, the Agency has attached single source and conflict of interest forms for Client review. 4, Invoice reconciliation and proof of advertising materials to support all invoices, as noted in the Inclusions section of this document and the contract pages 2 and 17. Inclusions: e No invoice will be approved unless a copy of the actual invoice from the vendor accompanies the invoice reflecting the acquisition of goods/services. e Agency to submit copies of effective contracts, insertion orders, recapitulation of credits and debits affecting previously submitted statements or invoices and substantiating bills, and tear sheets, with support materials or other proof of publications for invoices presented for payments. e All make-good placements for media placements specific to this campaign will run within the campaign period prior to the campaign end date unless otherwise noted in written approval from the Client. e All artwork, photography, design, layout, production materials, websites, domain names, etc., created by, and all rights acquired by the Agency for the Client will become property of the Client upon acceptance, subject to any third party, rights and the Agency’s ownership of any Code. Exclusions: e None 3 COST The cost of this Task Order is not to exceed $400,676. Agency is authorized to purchase such media on behalf of the Client and proceed with executing the activities set forth in this Task Order. 4 BILLING Client will be billed in accordance with Contract # C12-2007-TDC. 5 GENERAL ASSUMPTIONS The following are general assumptions about the project that affect the timing, scope or cost of the project. The above assumes: e Timely delivery of any required documentation from the Client e Client will make available appropriate personnel and decision-makers for attending scheduled workshops and meetings for reviews and approval so immediate consensus can be reached e Client will conduct timely reviews and provide consolidated feedback and written approvals on a timely basis based on an agreed-upon schedule e Delays in Client reviews may extend timing and add risk to the final delivery Peter Mayer Okaloosa TDD-- Page 2 Confidential 1111242v2 Task Order 147 August 8, 2014 FY15 SMP Leisure Print Packages Pass Through Costs 6 CONTACT INFORMATION Ellen Kempner, Management Supervisor/Vice President 504.210.1217 kempnere@peteramayer.com Michelle Clarke, Account Supervisor 504.210.1287 clarkem@peteramayer.com James Geiger, Chief Financial Officer 504.210.1263 geigerj@peteramayer.com \ 7 AGENCY SIGNATURE | Peter Mayer: [ | AI Date: 1 Peter Mayer Confidential Okaloosa TDD-- Page 3 1111242v2 SINGLE SOURCE PURCHASE DATA SHEET Date: 98/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) item Description: 2014/2015 Media Plan Toa UF Requesting Department's Suggested Vendor: Official Visit Florida Guide Cm Ive) Vendor's Address: 2540 W. Executive Ctr Cir, Tallahassee, FL, 32301 Vendor's Tefephone No.: 850-488-5607 Point of Contact: Mark Neujahr Sole Source, Justification: VISIT FLORIDA is the state's official tourism marketing corporation and serves as Florida's official source for travel planning to Misitors across the globe. WIE. os012014 ESV Ie Requesting Deparfment Head Signafure /Date’ REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: Lf Disapprove: Amount of Purchase: Date: LA Et mal B22. A4 IDate ng Director Signature Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES NO xX NAME(S) POSITION(S) FIRM NAME: M\iLeS BY (PRINTED): Maak Neutad® BY (SIGNATURE): Mate. Vesapelr— TITLE: Sares (YAwaGeeR, DATE: B [ } i/ i4- ADDRESS: GLB | Freokessiong \ Rarkloa y W Sarasota, FL 34240 PHONE NO. ” 800 / 6G83- OOlo E-MAIL Markt» ney jahv-@ miles partnersh le, Com SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) item Description: 2014/2015 Media Plan TOHRK Yt Requesting Department's Suggested Vendor: Beaches, Parks, & Resorts Vendor's Address: 2705 Scenic Hwy 98, Destin, FL, 32541 Vendor's Telephone No.: 256-310-0653 Point of Contact:_Toni Ouellette Sole Source J ne tion: Nationally distributed magazine with specific purpose of enticing vacationers from around the countr\to the beautiful beaches, resorts, and parks of Northwest Florida and Alabama Gulf Coast. \ DYN LEA LA. oso12014 Jet LY Requesting Deparimeht Head Signature Ddte/ Seer eee s Sulananaiasataiateneisieianaiessiananaiaienetaialeneleleletalalaiatalalaiaialaiaieisiatatetsiaieleiaiatsieteieletstatetetalatatetateietartateielatsiataiataiate REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No:: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: A= Disapprove: U Amount of Purchase: Date: Bl22[1 44 Date # Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employes, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES. NO Z C NAME(S) POSITION(S) FIRM NAME: BY (PRINTED): BY (SIGNATURE): TITLE: DATE: + | ca-a ADDRESS: AsO} | 8 conic. Lhobway aor Destin Fl 32841 PHONE NO. E-MAIL SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No. 504.581.7191 Department/Division: Tourist Development Department (TDD) item Description: 2014/2015 Media Plan Toy ]Y4 Requesting Department's Suggested Vendor: Life's A Beach Vendor's Address: P.O. Box 5731, Destin, FL, 32540 Vendor's Teleph6n No.: 850-650-2780 Point of Contact: Rick Seevers | Sole Source Justification: Publication is a fulfillment piece for people requesting travel information; distributed to welcome denters, military bases, travel agents, and U.S. & Canadian meeting pianpers. WIL ihre 08/01/2014 io “ LL te Requesting Departmbnt Head Signature REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: = Disapprove: O Amount of Purchase: Date: Mur tAmak A/22 /1Uf PurcHfas)ng Director Signature pate | Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, alll bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either "yes" (a county employee, elected official, or agency is cilso associated with your business}, or “no". If yes, give person(s) name(s} and position(s} with your business. YES NO x NAME(S) POSITION(S) FIRM NAME: Life’s A Beach Publishcations BY (PRINTED): Richard’s'Seevers BY (SIGNATURE): PO aoe TITLE: Owner DATE: July 16, 2014 ADDRESS: 124 Benning Drive Suite 7 Destin Florida 32541 PHONE NO. 850-650-2780 E-MAIL rick@labpdestin.com SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: _Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan To#¥x’ 44 Requesting Department's Suggested Vendor: Coastal Living Vendor's Address: P.O. Box 62120, Tampa, FL, 33662 Vendor's Teleph e No.: 888-252-3529 Point of Contact: Sarah Smith Sole Source Justific tion: Readers have high propensity for travel to Florida; 1/3 of circulation within 08/01/2014 driving distance to Emerkid Coast; free online impressions,to promote “one-click away" iy, & a i vA até REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: 2 Disapprove: Amount of Purchase: Daie: C_ | G/Z2-])4. Purchasing Director Signature Date { Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s}, or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either "yes" (a county employee, elected official, or agency is also associated with your business), or "no". If yes, give person(s) name(s) and position(s) with your business. wo 2e YES NAME(S) POSITION(S) FIRM NAME: COASTAL LH Vial Gs BY (PRINTED): Obes KEKE BY (SIGNATURE): WN ee it Gey TITLE: SVE & rn DATE: 2 | 3l / [4 ADDRESS: Ziooe_ Lat ESHyLe OA buduveHlam AL 3S2 04 PHONE NO. 2oS-HYES-GBSS E-MAIL (RE KEYER © TM EING -0 O77 SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: _Tourist Development Department (TDD) item Description: 2014/2015 Media Plan TORE 14°F Requesting Department's Suggested Vendor: Southern Living Vendor's Address: P.O. Box 62375, Tampa, FL, 33662 Vendor's Telephone No.: 800-272-4101 Point of Contact:Jenny Hedges Sole Source Justification: Readers have high propensity for travel to Florida; 40% of circulation within driving distance to rere Coast: free online impressians to promoje “one-click away" campaign. . WN. ZA og01/2014. 7 re Requesting Departmen} Head Signature Date ” REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: 4 Disapprove: Amount of Purchase: Date: Q /z2]i4e Date U Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected oifficials(s}, or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” {a county employee, elected official, or agency is also associated with your business}, or "no". If yes, give person(s) name(s) and position(s) with your business. YES NO Xx NAME(S) POSITION(S) FIRM NAME: SOUTHERN LIVING BY (PRINTED): Jennifer Hedges Seon oJ Pledgis BY (SIGNATURE): TITLE: Integrated Account Manager DATE: 7/21/14 ADDRESS: 4809 Cole Avenue, Suite 300 Dallas, TX 75205 PHONE NO. (214) 523-4005 E-MAIL jenny.hedges@timeinc.com SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No. : 504.581.7191 Depariment/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TOM iu Requesting Department's Suggested Vendor:.Better Homes & Gardens A Mevedi te) Vendor's Address: 1716 Locust Street, Des Moines, IA, 50309 Vendor's Telephone No.: 515-284-3000 Point of Contact: Stacey Rosseter Sole Source Justification: Specific regional focus with this national magazine; multi-media platform i includes online ion ns and social media ep "one-click away" campaign, as well as Jead generation. Le AN LEE 08012014 & Sy, J/pey o 7 REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: - Approve: ho Disapprove: Amount of Purchase: Date: al, C/z2 )i4 Purchasing Director Signature ! patd Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO #147 Requesting Department's Suggested Vendor: Everyday with Rachel Ray C Meredite) Vendor's Address: 1716 Locust Street, Des Moines, IA, 50309 Vendor's Telephone No.: 515-284-3000 Point of Contact: Stacey Rosseter Sole Source Justification: Specific regional focus with this national magazine; multi-media platform includes onl e impressions and social mediate prgmote "one-click away" campaign, as well as lead generation. \ ese, 08/01/2014 CV ir hey Requesting mepanren Head Sidhature Ddéte / ~ See eee eee sees see ee ee ee eee eee REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No:: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: Af Disapprove: Amount of Purchase: Date: Jaale B/22 [14 Director Signature Dite / Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO #147 Requesting Department's Suggested Vendor: More C Hered) Vendor's Address: 1716 Locust Street, Des Moines, [A, 50309 Point of Contact: Stacey Rosseter Vendor's Telephone No.: 515-284-3000 Sole Source Justification: Specific regional focus with this national magazine; multi-media platform includes opline irgpressions and social media to pypmote "one-click away" campaign, as well as lead generation. Ne Eber 08/01/2014 ef LL REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Vendor #2 Contact: Vendor #3 Contact: Buyer Comments: Phone No.: Phone No:: Phone No.: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: _ = Amount of Purchase: Director Sig nature ~ Purcha Sins Disapprove: Date: B/ZZ|1q Date Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 SINGLE SOURCE PURCHASE DATA SHEET Date: 38/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Depariment/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO #147 Requesting Department's Suggested Vendor: Family Circle Gh M eved Vendor's Address: 1716 Locust Street, Des Moines, IA, 50309 Vendor's Telephone No.: 515-284-3000 Point of Contact: Stacey Rosseter Sole Source Justification: Specific regional focus with this national magazine; multi-media platform includes online impr@ssiong and social media to promote “one-glick away” campaign, as well yy generation. Lt eee. 08/01/2014 uf y) f Requesting Department Aead Signature te REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No:: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: YA Disapprove: U Amount of Purchase: Date: B22 I4 Purchasihg Director Signature Date / Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of tts agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency fs also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES NO Xx NAME(S) POSITION(S) FIRM NAME: Meredith Corporation BY (PRINTED): Christine Miller ' : BY (SIGNATURE): Us aa wey. LG see — TITLE: Credit Manager DATE: 77/2014 ADDRESS: 1716 Locust St. Des Moines 1A 50306 PHONE NO. 212-499-2105 E-MAIL Christine. Miller@Meredith.com SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TOpK 14Y Requesting Departmeni's Suggested Vendor: Collinson Media Vendor's Address: 15 Technology Pkwy S, #250, Norcross, GA, 30092 Vendor's Telephone No.: 678-987-9000 Point of Contact: Derek Rodriguez Sole Source Ju yfiication: Visit Florida partnership (tactic of 2014/2015 Strategic Marketing Plan); print and online Las nents; 12K lead generation quarantee. N/N— CE vee. 8101/2014 rly Le Requesting De Ravi irhess Signature Bate / REVIEW BY PURCHASING DEPARTMENT in IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: 4— Disapprove: Amount of Purchase: Date: A 7 a Aa) Ltt ok Qf22)) 4 Purchaging Director Signature Date | Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, eitc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business}, or "no". If yes, give person{s) name(s) and position(s) with your business. YES no NAME(S) POSITION(S) FIRM NAME: BY (PRINTED): Riek Howe lI: BY (SIGNATURE): bd, Wert TITLE: Cou ller DATE: 7? / iT / l Y ADDRESS: Colinton Medre.’s Events \ | voy S* She aSO PHONE NO. Wocres, GS 20092 E-MAIL towel @ colliasoa med) ta. CON SINGLE SOURCE PURCHASE DATA SHEET Dajte: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TORS 14 F Requesting Department's Suggested Vendor: Escape to the Southeast (Alpha Wolf Media Sales) Vendor's Address: 3685 Bellegrove Ridge, Marietta, GA, 30062 Vendor's Telephone _No.: 770-977-3225 Point of Contact: Rick Gower Sole Source Justification: Only available through Southeast Tourism Society partnership; print, online, social media c we lead generation program. Lobe 08/01/2014 E&Y “4 Lf Requesting Department jason NFL) Daye ye REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Commenis: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: — Approve: ye _ Disapprove: U Amount of Purchase: Date: Pry tele col B/22| [4 Purchasing Director Signature Bate Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 Aug 13 14 02:54p Gower 7109773225 p.t CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possib!e conilict of interest, all bicders/proposers, must disclose if any Okaloosa Board of County Commissione:, employee|s). elected officials(s), or if any of its agencies Is also an owner, corporate officer, agency, employee, efc.. of their business. Indicate elther “yes” {a county employee. elected official. or agency is also associated with your business). or “no”. If yes, give person(s) name(s} and position(s) with your business. YES. NO_ 3K NAME(S) POSITION(S) FIRM NAME: Alpha Wolf Media Group agent for Southeast Tourism Soclety BY [PRINTED}: Richard L Gower i. 7? BY (SIGNATURE}: THLE: President DATE: August ?, 2014 ADDRESS: 3685 Bellegrove Ridge Marietta, Georgia 30062 PHONE NO. 770-977-3225 =-MAIL RiekGriekgqower.com, file:////pmafs.pmaadv.com/...MA Shared/OKAT/12014-2015 Media/Conflict of Interest Forms/Escape to the Southeast/non compete PAM. gif[8/14/2014 12:16:44 PM] SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TORK 14% Requesting Depariment's Suggested Vendor: Texas Monthly Vendor's Address: P.O. Box 1569, Austin, TX, 78767 Vendor's AS No.: 512-320-6900 Point of Contact: Sunday O'neill Leek Sole Source sted 60% of subscribers are within Houston and Dallas/Fort Worth regions, which are primary feeder i inthe 2014/2015 Wee Marketing Plan adopted by TDC and BCC PLZ il 08/01/2014 “ty Ay Requesting ~sa ee ZL Yate / REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: a= Disapprove: Amount of Purchase: Date: “Adu Insel ecu OF: 224) 4. Purch@sing Director Signature Ddte ' Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes" (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES NO ea NAME(S) POSITION(S) Emmis Pusristwe Alb [a FIRM NAME: TexAs N\ ONTHL BY (PRINTED): Evizagern Lazehau BY (SIGNATURE): A - TITLE: \ as) ANKG ER DATE: “LI ("7 [ (uf ADDRESS: Bll. Cone eess , STé [700 Ausris , TX___78701 PHONE NO. 512. 320- 6914 E-MAIL ELAZEW ey (2, Texas Mov cy . Com SINGLE SOURCE PURCHASE DATA SHEET Date: 98/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: _Tourist Development Department (TDD) item Description: 2014/2015 Media Plan Toax JU Requesting Department's Suggested Vendor: Atlanta Magazine Vendor's Address: 260 Peachtree Street, Suite 300, Atlanta, GA, 30303 Vendor's Telephone No.: 404-527-5500 Point of Contact: Sunday O'neill Leek Sole Source Justification: Most subscribers of any Atlanta periodical: 70% of audience plans a visit to Florida in next 12 months; primary feeder market audience, \ WI LEELA. 08/01/2014 el, LY f Requesting Department Head Signature Date / REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: AE Disapprove: Amount of Purchase: Date: AZZ )1¢- [ Date / Purchasing Director Signature Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencles ls also an owner, corporate officer, agency, employee, etc., of thelr business. Indicate either “yes" {a county employee, elected official, or agency Is also associated with your business}, or "no". If yes, glve person(s} name(s) and posiifon(s} with your business, YES XxX NAME(S) POSITION(S) FIRM NAME: Axeecira NMeoazs Ne BY (PRINTED): Qeageett Heasedeuin OE TEES BY (SIGNATURE): x A ever<us) 2 Diectoe. TITLE: DATE: 20 ADDRESS: 200 PEACHIZEG GT. Suite 200 ATLANTA GA 30503 PHONE NO. 4(O4-SZ4¥- SSG MAL GHEABERLUIA ( ATLANTAMAGAZING. Com SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requesior: Peter Mayer Phone No.,:; 504.581.7191 Depariment/Division: Tourist Development Department (TDD) ltem Description: 2014/2015 Media Plan TOAXX™ 14% Requesting Department's Suggested Vendor: Canadian Traveller (hy Passion kudre) Vendor's Address: 802-1166 Alberni Street, Vancouver, BC, Canada, V6E 2Z3 Vendor's Telephone No.: 1-866-699-9933 Point of Contact: Jennifer Prendergrast Sole Source Justification: Visit Florida partnership (tactic of 2014/2015 Strategic Marketing Plan); reaches all of Canada, a target group in the 2014/2015 Strategic Marketing Plan adopted by TDC and dy, y “Uifl4 KA LEE: 08/01/2014 Requesting Department ieee ~ Dele / EVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: = Disapprove: U Amount of Purchase: Date: 2)22 LL sing Director Signature Datef ' Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of iheir business. Indicate either "yes” (a county employee, elected official, or agency is also associated with your business), or "no". If yes, give person(s) name(s) and position(s) with your business. YES NO x NAME(S) POSITION(S) FIRM NAME: (Ou Yn ssion Mealia BY (PRINTED): mie arate: [eaaialsse BY (SIGNATURE): OF hl TITLE: AsSociale- (uo Vy blithe DATE: du ly (2, fold ADDRESS: WI We ly ee o. Van vey BC Woe 828 Conach PHONE NO. 914-S34-99 95 Avec E-MAIL \e An erp 2 uy pass. io Malie-cata. SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.,; 504.581.7191 Depariment/Division: _Tourist Development Department (TDD) item Description: 2014/2015 Media Plan TO#Sx? JU 4 Requesting Department's Suggested Vendor: Dreamscapes Vendor's Addyess: 3 Bluffwood Drive, Toronto, Ontario, M2H 3L4 .t 1-888-700-4464 Point of Contact: Bonny Mager Vendor's Telephone | Sole Source Justification: Visit Florida partnership (tactic of 2014/2015 Strategic Marketing Plan); includes Toronto newspaper ras ll as distribution through Air Canada lounges. Ii LK, 0 Camron 4 UMA Requesting Department Head Signature Date/ VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: A Disapprove: Amount of Purchase: Date: Aru bAmal_ 6/224). Purchésiijg Director Signature Date’ Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of ifs agencies is also an owner, corporate officer, agency, employee, etc., of their business. indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s} name(s) and position(s) with your business. YES NO xX NAME(S) POSITION(S) FIRM NAME: Globelife Travel Marketing Inc, DreamScapes Magazine, Travel Guide to Florida BY (PRINTED): Joe Turkel Til OQ BY (SIGNATURE): Ohne : ut, Aa’ TITLE: President ahd Group Publisher DATE: July 17, 2014 ADDRESS: 3 Bluffwood Drive Toronto, ON M2H 314 , Canada PHONE NO. 414-497-5353 EMAIL tigc@rogers.,com SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No, ; 504.581.7191 Department/Division: Tourist Development Department (TDD) item Description: 2014/2015 Media Plan Tope [UT Requesting Department's Suggested Vendor: Crossings Vendor's Address: 1455 Normandy, LaSalle, ON, Canada, N9J 3N1 Vendor'sT elephoné Ni .1 519-969-7646 Point of Contact: Renu Saggar Sole Source Justification) Visit Florida partnership (tactic of 2014/2015 Strategic Marketing Plan); includes Ontario newspaper ins} rt as wall as distribution to CVB, Airport, info centers, & travel agents. \ pA Lv tak vensinos A Jy /4 Requesting Department Head Signature pate/ *% REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No:: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: AE Disapprove: O) Amount of Purchase: Date: q/22 14 Purchasing Director Signature Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business}, or "no". If yes, give person(s} name(s) and position(s) with your business. YES No NAME(S) POSITION(S) FIRM NAME: Ase Publishing lao Corssinas (v Agar Ney BY (PRINTED): Adelina lpving BY (SIGNATURE): Abe TITLE: Oftice. Manager DATE: Oulu 1 | dove ADDRESS: [455 Normandy Lw(alle Onl Nasr 3ni PHONE NO. 514- 4b4-TbY¥ lo _ E-MAIL DAPLO 1 CF SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TORXK JYF Requesting Department's Suggested Vendor: Toronto Life Vendor's Address: 111 Queen Street East, Suite 320, Toronto, Ontario, M5C 1S2 : 416-955-4960 Point of Contact: Maggie Woodburn Vendor's Telephone N Sole Source J ustification: Visit Florida partnership (tactic of 2014/2015 Strategic Marketing Plan); readers are 70% more likely to m ve travelled NI Florida in the past 3 years; Canada's #1 city magazine. iN LE, wh vesynois yy he Requesting Department Head § J Pate/ REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: A= Disapprove: Amount of Purchase: Date: SD peak Bl22||4- Purciiasi g Director Signature Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 i9 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position’) with your business. YES NO 4 NAME(S) POSITION(S) FIRM NAME: “Toronto Lif, Maggiqine. BY (PRINTED): Lin Absa, wells BY (SIGNATURE): Kits ho TITLE: fEsociz kn fdolishne DATE: duly [be LOI ADDRESS: nat Ven SL. &.. Taro ro, 6M) MSC |$2— PHONE NO. 416- 455-U457 E-MAIL wells ©. tor nctol ite COM. SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan Toaxx UF Requesting Department's Suggested Vendor: Visit Florida International Travel Guide (BMI Publishin: Vendor's Address: BMI Publishing, Suffolk House, George Street, Croydon, Surrey, CR9 1Sr, UK o.: 44 (0)-20-8649-7233 Point of Contact: Sally Parker Vendor's Telephone Sole Source Justificatio : Visit Florida partnership (tactic of 2014/2015 Strategic Marketing Plan); only international travel quide Sanctioned by Visit Florida; Eusopean target audience; distributed in 17,markets. aN A, 8/01/2014 SLi Le Ti Requesting Depariment-Head\Signature Date / / REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No:: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: fo Disapprove: Amount of Purchase: Date: Pin Hdlerak B/22/14- Pur¢hasing Director Signature Bate ° Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011