Okaloosa County BOCC — July 6, 2016 — RFP Preventative Maintenance on Chilled Water Units for Approval — reading text

INTRODUCTION: The Destin-Fort Walton Beach Airport has two roof mounted 200 ton Chilled Water Units. Each unit has three screw compressors and six fan mators. These units supply chilled water to twelve Air Handling Units located throughout the 110,000 square foot airport. SCOPE OF WORK: The contractor will perform: RFP FOR PREVENTIVE MAINTENANCE ON CHILLED WATER UNITS FOR THE DESTIN-FORT WALTON BEACH AIRPORT One annual comprehensive diagnostic check on each chilled water unit and all components of each chiller to include but not limited to circuit breakers, contactors, fan motors, etc. Four complete operational checks per year on each chilled water unit and all components. One complete oil analysis on each unit per year Two chiller condenser coil cleanings per year. Contractor shall provide 24/7/365 emergency service with emergency contact names and phone number. SUMMARY: The airport shall be notified at least one week in advance of any contractor coming on airport property for scheduled PM’s unless it is an emergency call out by airport personnel. The contractor will review all inspections with an airport designee, and leave the appropriate inspection sheets with the designee before departing the airport. The proposal shall provide for all preventive maintenance, labor, tools, equipment, travel, and expenses on both chilled water units. While performing preventive maintenance and or inspections, a replacement parts list will be generated and submitted to the County for approval. ! Replacement parts will be supplied at a cost plus 10% markup to cover handling. Parts will be billed separately and paid under the provisions of this contract. Replacement parts include, but not limited to, compressors, condensers for motors, crane rental or lifts, refrigerant, coils, flow switches, solid state circuit boards, oil replacement and any other required additional equipment testing i.e. vibration testing, etc. The proposal shall provide for all emergency service labor, tools, parts, equipment, travel, and expenses on both chiiled water units. The airport will require all personnel working on the chilled water units to complete the airports security badging process and pass the Aircraft Operating Area driving qualification test. All vehicles operated on the Aircraft Operations Area are required to have a company logo displayed on the left and right side of the vehicle and be equipped with an amber flashing or rotating light. All emergency call outs, repair/replacement parts will be paid for under this contract. TERM OF CONTRACT: The initial term of this contract shall be from completion of signatures by both parties and shall run for a period of three (3) years from the date of signing. RENEWAL OPTION: The contract may be renewed for two (2) additional one (1) year periods with mutual consent by both parties and subject to all other terms and conditions of the agreement. Committee Randall Overly / Okaloosa County Facility Maintenance / 689-5790 roverly@co.okaloosa.fl.us Terry Mace / Okaloosa County Airports / 651-7160 tmace@co.okaloosa.fl.us David Cole / Okaloosa County Airports / 651-7160 dcole@co.okaloosa.fl.us Dave Miner From: Charles Powell Sent: Tuesday, June 21, 2016 9:31 AM To: Dave Miner Ce: Stephanie Herrick Subject: Updates Good morning, Here are some updates for the solicitations | am working: 1. RFB AP 61-16 (HVAC Control Services) will be posted Monday June 27%. Last day for questions will be July 11 at 3pm and Bid opening will be July 27" at 3pm. 2. lam drafting RFB AP 69-16 (Airport Flight Information Display System) and will try to have this posted by July 11, 3. The following have been approved for you to take before the Board: A. Financial Advisory Services (RFP) B. Airport Chillers (RFP) C. Air Service Development Consulting Services (RFQ) New process for RFPs/RFQs: - Full coordination will not take place until the Board approves the RFP/RFQ - You will send me the scope of work and review committee members and | will approve via email Once | approve you will send to the Board for their approval - Once Board approves | will draft solicitation and send through coordination Hopefully this will speed things up and keep everything on track. Let me know if you have any questions. Respectfully, Charles Powell Contract & Lease Coordinator Okaloosa County Purchasing Department 5479A 0Old Bethel Road Crestview, Florida 32536 Voice: 850-689-5960 Fax: 850-689-5970 cpowell@co.okaloosa.fl.us Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and 1 media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.