Okaloosa County BOCC — May 3, 2016 — March 15 , 2016 Regular Meeting — reading text

Lonnie Jones March 15 , 2016 -6- Minute Book 74 , Page 160 Okaloosa County Board of County Commissioners  9. Growth Management : Appoint Linda Fl owers to Electrical Competency Board 10 . Growth Management : Acceptance of State Housing Initiatives Partnership (SHIP) Program Triennial Report 11 . Information Systems : Direct payment of outstanding ASNA Invoice #48463 in the amount of $2 , 700 12 . Sheriff : Law Enforcement Trust Fund (LETF) disbursements (Kappa Alpha Psi , FWB Alumni Chapter--$1 , 000 ; Emerald Coast Crime Stoppers--$1 , 000) 13 . Purchasing : Contract with Property Renovation & Construction , LLC in the amount of $109 , 777 for removal and replacement of roof on County Jail 14 . Purchasing : Contract with Property Renovation & Construction LLC in the amount of $53 , 777 for removal and replacement of roof on Sheriff ' s Office 15 . Purchasing : Contract with Boundtree Medical , LLC in the amount of $7 , 720 . 76 for EMS supplies and software 16 . Purchasing : Purchase off state contract a John Deere 585E Utility Tractor from Smith Tractor Company in the amount of $53 , 561.62 17. Purchasing : Annual Kronos support services quote for Public Safety in the amount of $5 , 959 . 90 (contract Cl4- 2121 - PS) 18 . Purchasing : Award bid for preventative maintenance of chilled water units to Comfort Systems with a bid of $37 , 720 for 24 months 19 . Purchasing : Request for Chairman to sign Delivery and Acceptance Certificate for successful delivery and installation of cardiac monitor defibrillators 2 O. Public Works : Public Event Permit request from Chief Petty Officer Association for Naval School Explosive Ordnance Disposal for EOD Memorial Challenge on April 30 , 2016 21 . Public Works : Request from Emerald Coast Volleyball Club for a Qualified Beach Vendor Certificate for calendar year 2016 22 . Public Works : Temporary Use Special Event Permit request from The Junior League of the Emerald Coast for Touch-A- T ruck Event on April 2 , 2016 23 . Public Works : Public Event Permit request from The Destin 50 Beach Ultra for Destin Marathon on April 17 , 2016 March 15 , 2016 -7- , Minute Book 74 , Page 161 Okaloosa County Board of County Commissioners 24 . Public Works : Preble-Rish Inc. Task Order #10 in the amount of $78 , 000 for 2016 Semi-Annual Baker Landfill Sampling and Reporting 25 . Public Works : Temporary Use Special Event Permit request from Impact Life Church for Easter Egg Hunt on March 27 , 2016 26. Public Works : Request from A Wedding Dream in Paradise (Daylen Remus) for a Qualified Beach Vendor Certificate for calendar year 2016 27 . Public Works : Request from Best Western of Ft . Walton Beach for a Qualified Beach Vendor Certificate for calendar year 2016 28 . Public Works: Temporary Use Special Event Permit request from Leadership Class at Fort Wal ton Beach High School to hold volleyball tournament on May 7 , 2016 29 . Public Works : Request from Paddle Out Beach Service , LLC for a Qualified Beach Vendor Certificate for calendar year 2016 30 . Public Works : Request from Barefoot Weddings , Inc . for a Qualified Beach Vendor Certificate for calendar year 2016 31 . Public Works : Request from Choctawhatchee Basin Alliance and Fifth Grade Students from six local elementary schools to access county property at Longwood Park to place degradable coir logs and spartina alteniflora plants along shoreline 32 . Public Works : Temporary Use Special Public Event Permit request from Ki tty Hawk Kites for Beach Kite Festival on April 2 and 3 , 2016 33 . Public Works : Public Event Permit request from Pryor Cross Country for Pryor Cross Country SK on April 2 , 2016 34 . Tourist Development : Reconciliation of Promotional Reserves 5 yeas . PUBLIC HEARING ORDINANCE AMENDING BLUEWATER BAY MUNICIPAL SERVICES BENEFIT UNIT Mr . Stewart advised the matter before the Board is a proposed amendment to the Bluewater Bay Municipal Services Benefit Unit March 15 , 2016 -8- Minute Book 74 , Page 162 Okaloosa County Board of County Commissioners (MSBU) , noting this is a legislative proceeding . He said staff has been working to update/modernize ordinances to bring them in line with current law . Mr . Stewart stated this proposed ordinance addresses terminology , as well as establishes purchasing procedures , a street light approval process and an assessment approval process . He reported this hearing has been properly advertised . Mr . Windes opened the floor for public comment . No one came forward to speak in favor of or in opposition to this amendment . Mr . Boyles made motion , seconded by Mrs . Ketchel , to adopt the ordinance as presented . 5 yeas . ORDINANCE NO . 16-05 HUMAN RESOURCES REQUEST FOR NEW POSITIONS IN TOURIST DEVELOPMENT DEPARTMENT Ms . GinNeal McVay, Human Resources Director , requested the addition of two new positions in the Tourist Development Department (TDD) : Digital Marketing Strategist and Sports & Events Sales Specialist . Both positions are needed to implement an in-house marketing function . She pointed out conceptual approval to transition from an outside contracted marketing firm to an in-house role was provided by the Board on February 2 , 2016. Ms. McVay said both positions will be a Grade 71. She added this transition will also entail reclassification of current positions and stated the County Administrator has the authority to approve this reorganization . Ms . McVay stated TDD Director Ed Schroeder would like to make a short PowerPoint presentation regarding the time line for implementation of this process . Mr . Schroeder stated the current contract for marketing is with Peter Mayer Advertising and will expire in May 2016 . An extension of this contract will be requested to continue the firm ' s services until the end of this fiscal year (September 30 , 2016) . He proposed bringing the Peter Mayer contract extension proposal before the Tourist Development Council (TDC) for consideration on April 28 and before the Board of County March 15 , 2016 -9- Minute Book 74 , Page 163 Okaloosa County Board of County Commissioners Commissioners on May 17 . With regard to staff transition , Mr . Schroeder stated that after today ' s vote he anticipates HR to post the job announcements on March 24 with postings closing on April 22 . Interviews should be completed by May 6 and background checks and offers completed by May 20 . Mr . Schroeder said the Marketing Team should arrive between June 1 and 20 . Additionally , Mr . Schroeder stated there will be a need for policy changes . He listed the follo wing policy areas to be modified : • Procurement of advertising : insertion orders , ability to negotiate prices or added values , advance payments • Public Relations support : Fam Tour Management and procurement , specific partnership with Visit Florida • Sports & Events support : Fam Tour Management and procurement , event bidding , competitive procurement , general contracts with media vendors , and cooperative procurement with Visit Florida Mr . Schroeder said the proposed dates for review of these policy changes are April 28 before the TDC and May 17 before the Board of County Commissioners . Ms . McVay told the Board the first step is consideration of the two additional positions as described earlier . Mrs . Ketchel made motion , seconded by Mr . Goodwin , to add Digital Marketing Strategist and a Sports & Events Sales Specialist positions (Grade 71) to the Tourist Development Department . Mrs . Ketchel did mention that she sees the timeline as a bit ambitious . Mr . Goodwin questioned the addition of positions not previously authorized in the budget . He shared that citizens have expressed concerns about " growing government ." Mr . Goodwin stated he initially supported the proposal with assurances of what an in-house marketing unit could accomplish . He asked Ms . McVay if there are any unfilled positions in the county which could be eliminated and retain the same level (number) of county employees . Ms . McVay replied there are unfilled positions but pointed out the funding source for these two TDD positions is March 15 , 2016 -10- Minute Book 74 , Page 16 4 Okaloosa County Board of County Commissioners different than the funding sources for other county positions . She said the funding for other county department positions cannot be transferred to TDD for these two positions . Ms . McVay stated the Marketing Manager position in TDD is vacant but the plan is to reclassify it and make it a Marketing Director position . Mr . Goodwin said even if funds cannot be diverted for these positions , he believes there should not be a net change in number of county employees. Ms . McVay stated that can be done if the Board desires . Mr . Boyles commented he is not interested in giving that direction today and questioned an action to hold to an abstract number of positions . He said he does not think that will benefit the public and he would like to focus on efficient government rather than an abstract number . Mrs . Ketchel stated the salaries for these positions come from bed tax revenue and not ad valorem taxes . She said she supports bringing marketing/advertising in-house and hiring local people for these jobs . The vote was taken on the motion to add the two TDD positions- 5 yeas . GROWTH MANAGEMENT AMENDMENT TO FARE AND ROUTE MODIFICATION POLICY Mr . Elliot Kampert , Growth Management Director , stated the county ' s transit provider- Maruti Fleet and Management-is proposing substantial changes to the fixed route system . The proposed changes provide for expanded hours of operation which would be from 6 a . m. to 7 : 40 p . m., seven days a week . It would also eliminate stops which are located too closely to one another and provide a more efficient system . Mr . Kampert advised the proposed changes have been presented to the member cities of the Transit Cooperative . He said the county ' s current Fare and Rate Modification Policy requires a March 15 , 2016 -11- Minute Book 74 , Page 165 Okaloosa County Board of County Commissioners 60-day waiting period between approval of changes and implementation . Mr . Kampert reported the Cooperative unanimously voted to recommend to the Board to reduce the waiting period from 60 days to 30 days . Other proposed changes , termed " housekeeping : in nature are : • Change the reference from the " Planning and Inspections Department " to " Department of Growth Management " • Add reference to the county ' s use of State funds to help operate the system • Add reference to deviated fixed-route system • Add reference to posting proposed changes on the county website • Recognize that the Transit Cooperative can recommend changes Mrs . Ketchel commended Mr . Kampert on his hard work and shared her feeling of optimism for success with the new provider . Mrs . Ketchel then made motion , seconded by Mr .