Okaloosa County BOCC — May 3, 2016 — March 15 , 2016 Regular Meeting — reading text

March 15 , 2016 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 8 : 30 a . m. at the County Administration Building in Shalimar . Members present were Charles K. Windes , Jr ., Chairman ; Carolyn Ketchel , Vice Chairman ; Wayne Harris ; Nathan Boyles ; and Trey Goodwin . Also present were Gary J . Stanford , Finance Officer , Clerk ' s Office ; John Hofstad , County Administrator ; and Greg Stewart , County Attorney . EMPLOYEE SERVICE AWARDS Mr . Hofstad presented service awards to the following employees : Derrick Williams-----------Five Years William James------- - ------Ten Years Suzie Wingate--------------Twenty Years PUBLIC INFORMATION UPDATE Mrs . Kathy Newby , Public Information Officer , highlighted the following events and announcements : • Presentation of Military Community Covenant at 919th SOW at Duke Field • Announcement of new non-stop routes by Allegiant from Destin-Fort Walton Beach Airport to Fort Lauderdale , FL ; Oklahoma City , OK ; Memphis , TN ; and Knoxville , TN • Presentation of plaque and video for 50th Anniversary of Vietnam • Lifeguard operations began March 12 and will continue through October • Free download of Ready Okaloosa app for beach conditions , weather and Public Safety information • Open House and Workshop for Okaloosa County Emerald Coast Rider and Maruti Fleet & Management (March 29 , 2016) • Nominations for 2016 Women ' s Wall of Honor open until April 15 March 15 , 2016 -1- Minute Book 74 , Page 155 Okaloosa County Board of County Commissioners  • Chairman Windes ' video newsletter is now available online COUNTY ADMINISTRATOR ' S UPDATE Mr . Hofstad stated a spreadsheet summarizing a work request for the Liza Jackson Preparatory School has been distributed to the commissioners this morning . The document , prepared by the Public Works Department , details the cost for importing materials (dirt) , trucks to haul materials , motor grader and operator to spread dirt , and an inmate crew to remove debris from the materials . Total estimated cost for materials , equipment and labor is $1 , 750 . 00 . The school is requesting assistance from the county to improve its ballpark. He estimated that it will take one day to provide this help. Mr . Harris made motion , seconded by Mr . Goodwin , to authorize the assistance as outlined . 5 yeas . COUNTY ATTORNEY ' S UPDATE Mr . Stewart advised he has nothing . COMMISSIONER ' S MINUTE Mrs . Ketchel stated she has received a number of telephone calls from residents expressing concern about the positioning of the new Crestview Courthouse . The concern is motorists will be unable to see the pillars at the front of the building driving up Main Street. Mr . Jason Autrey , Public Works Director , stated the new facility will be larger than the current Courthouse and because of its size the positioning could make it difficult to meet setback requirements , would reduce available parking , and reduce the si·ze of the mechanics yard . He said the effort is to turn the building toward Main Street rather than Highway 90 . Mr . Autrey stated he will address these concerns with the designers . He said the proposal would provide drivers on Main Street a corner view of the building . Mr . Autrey added the time to have this discussion was "yesterday ," advising the first round of drawings has already been presented . He acknowledged this concern but March 15 , 2 016 -2- Minute Book 7 4 , Page 156 Okaloosa County Board of County Commissioners stated from a civil and engineering perspective , staff and consultants are trying to provide the most efficient use of the property. Mrs. Ketchel asked the two North County Commissioners to comment . Mr . Harris replied that he will defer to Mr . Autrey and the engineers . Mr . Boyles stated Mr . Autrey has made good points regarding use of the parcel . He said the most important issue for him is to get construction underway . Mr . Autrey stated he will get the artist ' s renderings and spend time with each commissioner individually to discuss this concern . He said the public is certainly encouraged to call the department for more information . Mr . Autrey reported the Courthouse will be vacated by the end of the month . He added that any design change now would be "paralysis by analysis ." Mr . Goodwin stated he has nothing . Mr . Harris encouraged residents to vote today in the Presidential Primary and municipal elections . Mr. Boyles reported that he attended the Crestview City Council meeting last night and the Council voted to support the Memorandum of Understanding with the county to look at sharing staff resources to consider improvements to Arena Road and Raspberry Road for a bypass option . (NOTE : This MOU was approved by the Board on February 16 , 2016 . ) Mr . Windes stated the Defense Initiative Board has commended the appointment of Tracy Stage as the new Airports Director and has invited him to attend their next meeting on April 8 . Mr . Windes also requested Board support for a letter to Governor Scott for support of the $1 Million legislative allocation for construction of a new Courthouse in Crestview . A draft of the letter was presented for Board review . Mrs . Ketchel made motion , seconded by Mr . Harris , to move forward with the letter . 5 yeas . March 15 , 2016 -3- Minute Book 74 , Page 157 Okaloosa County Board of County Commissioners CLERK OF COURTS UPDATE Mr . Stanford , sitting in for Clerk Peacock , stated the Clerk ' s office has nothing . PUBLIC COMMENTS Mr . Ken Wright voiced support for the proclamation designating March 30 , 2016 as a Day of Remembrance for Petty Officer Third Class Lonnie Jones . Petty Officer Jones , U. S . Coast Guard , drowned while on duty during a search and rescue mission on March 31 , 1981 when the vessel was struck broadside by a large wave near the jetties in the East Pass . VISITOR - TED CORCORAN , FORT WALTON BEACH CHAMBER OF COMMERCE , SUPPORT FOR ONE HOPEFUL PLACE PROJECT Mr . Ted Corcoran , President of the Fort Walton Beach Chamber of Commerce , stated he is representing the Community Solutions group this morning. He said the group is dedicated to breaking the cycle of homelessness through effective communication and collaboration of service entities , and resource providers . Mr . Corcoran detailed efforts to find a location for a homeless shelter . He reported the City of Fort Walton Beach has made the old wastewater treatment plant site on Beal Parkway Extension available . Mr . Corcoran stressed this will be the site of the homeless shelter and asked everyone to be supportive . Mr . Corcoran said there is a phased approach for development of the site : • Phase I will consist of a ten-bed facility to house transitional veterans , lockers for transients , laundry facilities , food service availability and space for up to 100 people as a cold weather and hot weather shelter . • Phase II will consist of a 30+ bed facility for women and children with full-kitchen service , laundry facilities , and lockers . • Phase III will consist of a resource center which will offer full services to the homeless . March 15 , 2016 -4- Minute Book 74 , Page 15 8 Okaloosa County Board of County Commissioners  • Phase IV will be a potential small village concept/apartments for the homeless . The development will be called " Know Hope .u Mr . Corcoran referred to a letter sent to the Board previously regarding assistance for extension of a two-inch sewer line. Mr . Hofstad explained there will be no cost for extension of the water line to this site ; however , extension of the sewer line is estimated at $17 , 000 . $9 , 300 is for the hard costs and $7 , 500 is for labor and equipment . Mr . Corcoran stated the group will pay for the cost of materials and asked the Board to provide assistance by donating the labor and equipment . Mr . Harris made motion , seconded by Mr . Boyles , to approve the request for assistance by supplying labor and equipment for the sewer line extension . 5 yeas . VISITOR - DAWN JOHNSON , COMMISSION ON STATUS OF WOMEN ANNUAL REPORT Ms. Dawn Johnson , Chairperson of the Okaloosa County Commission on the Status of Women , stated this commission was established by the Board of County Commissioners in 1995 to recognize the significant achievements of women in Okaloosa County . She reported that a ceremony was held in May 2015 to honor inductees for the Wall of Honor . Nominations for the 2016 Wall of Honor will be open through April 15 . Last August a ceremony was held to pay tribute to the Okaloosa County Hall of Fame honorees . Ms . Johnson pointed out photographs of the Hall of Fame inductees have been displayed outside the Commission Chambers at the Water & Sewer Administration Building , the Crestview Courthouse , and at the Niceville City Council Chambers . She requested the photographs be moved to the county ' s new Administration Building . CONSENT AGENDA APPROVAL Mr . Windes stated Items #2 and #4 will be pulled at staff ' s request . March 15 , 2016 -5- Minute Book 74 , Page1 59 Okaloosa County Board of County Commissioners These are the items removed from consideration : 2. Airports : Authorization to advertise for Request for Proposals for Airport Advertising Company inside Destin Fort Wal ton Beach Airport and to appoint the following to the review committee-Stephanie Herrick (Airports) , Kathy Newby (PIO) , and Trudy Romjue (Romjue Advertising) 4 . Airports : Amendment No . 1 to Lease Agreement Lll-0386-AP with First Class Perks , LLC Mr . Boyles made motion , seconded by Mrs . Ketchel , to approve the Consent Agenda , less Items #2 and #4 : 1 . Airports : Assignment No . 3 and Amendment No . 2 for hangar lease agreement for Block 4 Lot 2 at the Destin Executive Airport ; assignment is from Clennan Family Foundation to KRS Express , Inc . 3 . Airports : Amendment No . 2 to Lease Agreement L12-038 9-AP with Enterprise Fleet Management 5 . Airports : Award Modification Agreement HSTS0213HSLR205 with Transportation Security Administration for law enforcement officer reimbursement 6 . Finance : Budget Resolutions and Transfers : (a) Resolution amending FY 2016 Budget , General Fund (to reflect revenue for Okaloosa County Sheriff ' s Office) RESOLUTION NO . 16-61 (BA #86) (b) Resolution amending FY 2016 Budget , Law Enforcement Trust Special Revenue Fund (confiscated property proceeds) RESOLUTION NO . 16-62 (BA #87) (c) Budget Transfer : Road & Bridge Construction Fund , BT- 16-19 (d) Budget Transfer : General Fund , BT-16 - 20 (e) Budget Transfer : Airport Enterprise Fund , BT-16-21 (f) Budget Transfer : Airport Enterprise Fund , BT-16-22 ( g) Budget Transfer : Self-Insurance Fund , BT-16-23 7 . County Administration : Proclamation designating April 1 , 2016 as Child Abuse Prevention Day 8 . County Administration : Proclamation designating March 30 , 2016 as Day of Remembrance for Petty Officer Third Class