Fort Walton Beach Council agenda — 12-22-08 special agenda — reading text

gained approval for a random drug testing program for safety sensitive employees to supplement post- accident and post- offer drug testing. Designed and administered an early retirement program that was accepted by 66% of eligible employees. Designed and gained approval of a transitional pay program for employees on military leave. Oversaw the development of comprehensive training program to include an eight- module management training program, customer service program and time management. Oraanizations Society for Human Resource Management International Personnel Management Association Georgia Local Government Personnel Association World at Work Prepared for Fort Walton Beach, Florida by Slavin Management Consultants 9 40- Paul Wenbert. SMC Western Reaional Manaaer Mr. Wenbert has more than thirty years of professional local government experience including twenty-four years of executive level experience with thirteen of those years as a city manager. Mr. Wenbert joined Slavin Management Consultants in 2007 as Western Regional Manager. He is headquartered in Mesa, Arizona. Most recently, Mr. Wenbert completed seven years of service as Deputy City Manager of Mesa. His career highlights include nine years as City Administrator for Newton, Iowa; four years as Village Manager for Villa Park, Illinois and four years as Assistant City Manager for Ames, Iowa. Early in his career Mr. Wenbert served as an administrative intern for Fort Wayne, Indiana and Marion, Indiana and as an administrative assistant for Mesa, Arizona. Mr. Wenbert earned his Masters in Public Administration degree from Arizona State University and his Bachelor of Science degree From Indiana University. He is also an ICMA Credentialed Manager. His career highlights include: Chaired Keep Maytag In Newton Task Porce which facilitated retention of more than 2, 000 jobs and addition of 440 jobs and $ 41 million of investment Instituted Productivity Improvement Programs in Newton, Iowa and Villa Park, Illinois resulting in more than $ 3 million of savings Negotiated revised 28E agreement with twelve local governments for regional landfill operated by City of Newton and involved in many other intergovernmental relations activities in Newton, Villa Park and Mesa, Arizona Supervised city departments with $ 475 million budget and 1, 100 employees in Mesa, Arizona Directed $ 80 million five- year Capital Improvements Program budget in Ames Served as chief negotiator on collective bargaining team for police, fire and blue collar union negotiations in Ames Worked for the City of Mesa during the time period when it was the fastest growing community in the United States and was involved with many growth issues such as infrastructure planning and financing, freeway interchange decisions and allocating resources equitably to newly developed and existing areas of the community Designed and administered first personnel and wage classification system for City of Marion, Indiana In all positions enhanced citizen connection to city government through various methods including citizen- based strategic planning, citizen focus groups, regular community attitude surveys, citizen academies and providing highlights of items on Council agenda In all positions improved staff team- building through city-wide staff development and training and city-wide committee work assignments Served as Vice- President of International City/County Management Association Served as President of Iowa City/ County Management Association Received ICMA Program Excellence Award for Collaborative Children and Youth Initiatives Organizations ICMA ( Past Executive Board Member and Chair of the three ICMA Committees Iowa City/County Management Association ( Past President) Prepared for Fort Walton Beach, Florida by Slavin Management Consultants 10 41- GUARANTEES We provide a comprehensive set of assurances and guarantees to out executive recruitment clients that include: We are committed to excellence. We guarantee the highest quality of work and its success in your environment. To accomplish this, we will continue to work with the City until the City Council is satisfied with the candidates and a satisfactory candidate is selected and accepts employment. We guarantee our work and will redo the search, for the cost of expenses only, if the position is vacated, for any reason, within two years of the employment date of a candidate selected by the City through our efforts. We will never actively recruit any candidate who we have placed nor will we actively recruit any employee from a client organization for at least two years from the completion date of an assignment. Prepared for Fort Walton Beach, Florida by Slavin Management Consultants 11 42-  FEE STRUCTURE Professional Fees Our fees are based on a rate schedule that reflects the experience of the individual assigned. We use a flat fee rate schedule. Therefore, there are no project limitations based on annual salary. For this assignment we are proposing to use only consultants who have specific experience on similar assignments for other clients. We will use senior consultants where appropriate and to reduce the overall cost. We will use staff consultants when feasible. The following tables show the level of involvement by project step and cost. PROJECT COSTS ASSIGNED HOURS ( Approximate) STEPS Project Consultant Total RATE FEES Manager ( Hr) 1. Project Planning/ Develop Position Profile/ 32 32 75 $ 2, 400 Prepare Advertising 2. Identify & Recruit Candidate/ Acknowledge 30 30 75 $ 2, 250 Resumes 35 35 35 $ 1, 225 3. Preliminary Candidate Screening 12 12 75 $ 900 4 4 35 $ 140 4. Progress Report to Commission / Reduce 8 8 75 $ 600 Candidate Pool 8 8 35 $ 280 5. In. depth Candidate Evaluation ( Includes on. 38 38 75 $ 2, 850 site consultant interviews with semi-finalist candidates) 16 16 35 $ 560 6. Arrange for & Schedule Final Interviews 4 4 75 $ 300 7. Prepare Final Report with Interview 8 8 75 $ 600 Questions and Selection Criteria 16 16 35 $ 560 8. Present Final Report and Attend Interviews 10 10 75 $ 750 9. Assist in Employee Selection 2 2 75 $ 150 10. Negotiate Employment Agreement 4 4 75 $ 300 11. Establish Performance Goals 6 6 No $ 0 Charge 12. Follow- up 4 4 No $ 0 Charge TOTAL HOURS 158 79 237 TOTAL PROFESSIONAL FEE $ 13. 865 Expenses Consultant Travel Costs: The client pays direct cost for all necessary consultant travel using coach or, when available, lower air rates, corporate hotel rates at moderately priced properties ( Holiday Inn or equivalent), rental cars, using the corporate discount and normal meals. Client controls these costs in the following ways: ( 1) when appropriate, consultants will accomplish multiple purposes when traveling and will allocate costs to multiple clients; ( 2) the client pre- approves all work plans including all consultant (and candidate) travel. Prepared for Fort Walton Beach, Florida by Slavin Management Consultants 12 43- Classified advertising costs Normally run about $ 2, 000. Client controls these costs because the advertising program will be approved by the City prior to implementation. Office Costs Include: Telephone ($ 350 flat fee, billed in two installments), FAX, postage, messenger, copier, and clerical costs. Consultant travel, classified advertising and office costs to support the executive search project described in this proposal will not exceed 50% of the professional fee ($ 6, 932. 50). Your total costs will' not exceed 20797. 50. The costs for final candidates to travel to Fort Walton Beach for interviews are not covered by this section. These costs vary widely and are impossible to anticipate at the beginning of a search. These expenses are typically paid by the City on a reimbursement basis, directly to the candidates, and controlled through the City's prior approval of the finalist candidates. Should the City's needs result in additional project scope that significantly increases costs it may be necessary to increase the expense budget for the project. Your liability to Slavin Management Consultants for services rendered under this agreement will not exceed the agreed upon price unless an increase is authorized by you in writing. We will submit monthly invoices for fees and expenses. It is our practice to bill 30% at the start of the searches, 30% at the end of thirty days, 30% at the end of sixty days, and the remaining 10% shortly after the time the new City Manager accepts employment with the City. Each invoice will be payable upon receipt for professional services. Expenses will be billed in addition and shown as a separate figure. Attached is a pro- forma invoice showing the level of accounting detail we will provide. We will comply with all applicable laws, rules, and regulations of federal, state, and local government entities. Our ability to carry out the work required will be heavily dependent upon our experience in providing similar services to others, and we expect to continue such work in the future. We will, to the degree possible, preserve the confidential nature of any information received from you or developed during the