Fort Walton Beach Council agenda — 12-22-08 special agenda — reading text

www.slavinweb. com With affiliates in Ann Arbor, Dallas, Hartford and Mesa 29-  SLAVIN ~ AGEMENT CONSULTf\ NTS December 12, 2008 Mr. Mark Wiltsie, Human Resources Director City of Fort Walton Beach, Florida 107 Miracle Strip Pkwy, SW POBox 4009 Fort Walton Beach, FL 32549 Re: Executive Recruitment Consulting Services Dear Mr. Wiltsie: Slavin Management Consultants ( SMC) is pleased to submit this proposal to conduct an executive search for the next City Manager of the City of Fort Walton Beach. The purpose of this project is to help the City Council develop and agree to a comprehensive position profile for City Manager and then to identify, recruit and present outstanding candidates who meet these criteria. Once the profile has been developed and approved by the City Council, we will have no difficulty identifying quality prospective candidates and becoming immediately productive. It is normal for search to take between sixty and ninety days to complete. As a high quality, independent management consulting firm, Slavin Management Consultants is most capable and interested in providing these services to the City. This proposal commits the highest level of our firm' s resources. I will manage and serve as the primary consultant for this critical project. I am the owner and president of SMC and am among the most experienced recruiters of governmental managers in the nation. I have a strong and proven commitment to providing exceptional recruitment services to public agencies and have received many accolades supporting this work. I have the authority to bind the corporation. Ms. Jill Pylant, Mr. Sam Trager and Mr. Paul Wenbert will assist with the project. All are highly experienced human resources consultants. SMC is a national firm, strategically based in Norcross, Georgia for easy access to Atlanta' s Hartsfield - Jackson International Airport - the world' s busiest airport. We have affiliates in Ann Arbor, MI, Dallas, TX, Hartford, CT and Mesa, AZ. Thank you for the opportunity to submit this proposal. We look forward to working with Fort Walton Beach on thishighly challenging and very important assignment. If you have questions concerning this proposal, please contact me at ( 770) 449- 4656. Very truly yours, SLAVIN MANAGEMENT CONSULTANTS I) Y 1/ h' r p~. J (;; ~ R&.~-~ Robert E. Slavin President 30- TABLE OF CONTENTS Cover Letter EXECUTIVE SUMMARY ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 About Fort Walton Beach ......................................................... 1 About Slavin Management Consultants .............................................. 1 PROJECT SUMMARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 Develop Position Profile ........................................................... 3 Identify Qualified Candidates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 Evaluate Prospective Candidates ................................ . . . . . . . . . . . . . . . . . .. 3 Preliminary Screening and Progress Report .................................... 3 Selection and Employment ........................................................ 4 In- depth Screening and Final Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 Establish Evaluation Criteria ...................................... . . . . . . . . . . . . . . . .. 5 F ollow- u P . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 Deliverables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 PROJECT SCHEDULE ................................................................. 6 QUALIFICATIONS AND STAFFING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .. 7 A. Firm Qualifications ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 B. Staffing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 Robert E. Slavin, President. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 Jill T. Pylant, SMC Managing Consultant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8 Sam Trager CCP CBP, SMC Managing Consultant. . . . . . . . . . . . . . . . . . . . . . .. 9 Paul Wenbert, SMC Western Regional Manager . . . . . . . . . . . . . . . . . . . . . . . .. 10 GUARANTEES ...................................................................... 11 FEE STRUCTURE.... ........ .. .......... .................. .. ... ... .. ...... ... ....... 12 Professional Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 12 Expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 12 AGREEMENT FOR SERVICES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 14 EXHIBITS Pro Forma Invoice Clients References EEO Statement Minority and Female Placements Prepared for Fort Walton Beach, Florida by Slavin Management Consultants 31- EXECUTIVE SUMMARY About Fort Walton Beach Fort Walton Beach is a city in Okaloosa County, Florida, United States. As of 2004, the population estimate for Fort Walton Beach, Florida is 19, 992 recorded by the U. S. Census Bureau. The economy of Fort Walton Beach is driven by two primary factors: the military, and tourism. There are two major Air Force bases which border Fort Walton Beach. Hurlburt Field which is home to Headquarters, Air Force Special Operations Command (AFSOC), the 1 st Special Operations Wing, and the Joint Special Operations University. Eglin AFB is home to the Air Force Material Command' s Air Armament Center, the 46th Test Wing, and Air Combat Command' s 33rd Fighter Wing. Fort Walton Beach is a year round fishing and beach resort. Its busiest time of the year is during the summer. The City has a Council- Manager form of government with a Mayor and seven Council members who are elected for four-year, staggered terms. Council members run for seven seats, each of which are voted on City wide. The City Council appoints the City Manager, City Clerk, City Attorney and Finance Director. The Manager ts responsible for directing approximately 340 employees, overseeing a budget of $36. 5M and 10 departments. About Slavin Management Consultants Slavin Management Consultants ( SMC) has completed many City Manager searches over the years. We Florida and the Fort Walton Beach area. We have also completed recent searches for are very familiar with many communities in Florida that include: Broward, Okeechobee, Lee, Escambia, Martin, Orange and Volusia Counties as well as the Cities of Gainesville, Fort Lauderdale, Boca Raton, Venice, Davie, Dunedin, Fort Myers, Neptune Beach, Panama City, Clermont, Northport and Pensacola. We are also currently recruiting for City Managers in East Point, Georgia, Cary, North Carolina, and Venice, Florida. We have also recently completed City Manager recruitments for Dunwoody and Statesboro, Georgia, Newark, Delaware, Branson, Missouri, Guymon, Oklahoma and Gulf Shores, Alabama. This is to say, that we know this field and when City has approved the recruitment profile, we will be able to become immediately productive. We use a " critical path" search process which allows our clients to focus attention on the selection process rather than on identifying, recruiting, screening and evaluating candidates. We understand that each client's need for key executives is different. and that there is no " best" person for all situations. The best prospects are typically happily employed and not responding to advertisements. These people need to be found and encouraged to become candidates. They are understandably reluctant to apply for positions when their in- terest could become a matter of public information prior to being assured that Fort Walton Beachis interested in their candidacy. Our approach to this assignment will reflect the unique qualities of Fort Walton Beach. It will honor the interests of candidates to the extent possible under Florida law. This proposal provides an indexed and easily usable document for the City to assess the qualifications of Slavin Management Consultants to handle this critical work. It contains the following sections: a Table of Contents, Executive Summary, Project Summary, Project Schedule, Firm Qualifications and Staffing, Guarantees, Fee Structure, and an Agreement for Services. We constructed the Fee Structure to illustrate the professional time and cost of each major phase of the project. Exhibits include a sample invoice, a client list, references, our EEO/ AA statement and a listing of women and minorities who we have helped place. In considering our proposal we point out several factors about our firm and our approach that will be of significant benefit to the City: We are results oriented. Once the recruitment profile is approved, we " lock" into the criteria