Okaloosa County BOCC — January 7, 2014 — reading text

and the Information Systems Department; xi) Providing access or an appropriate contact that can allow access to network communication equipment at any time; xii) Coordinate the need for application software with the Information Systems Department. Section LM – Compliance Computer equipment is provided to fulfill the mission of the County. All computer equipment is owned by Okaloosa County. Any modification of computer hardware or software to circumvent this policy is strictly prohibited. Improper use of computer equipment in violation of this policy is grounds for counseling or disciplinary action. The type of action taken will be based on the frequency and/or severity of the incident in question. Actions can include counseling, written reprimand, loss of the privilege of using computer equipment, employee suspension and dismissal from employment. Section MN– Definitions 1) Computer Equipment – Any hardware or software device under purview of the County that exchanges data with or connects to any County computer, device or network. 2) Information Systems Department Personnel – Any person who works under the direction of the Information Systems Director. 3) Authorized User – Anyone authorized by a department director to use computer equipment to do his/her job. 4) Authorized Administrator – Any person who has been granted administrative access to one (1) or more pieces of computer equipment by the Information Systems Director. Authorized administrators must be appointed by the department director and approved by the Information Systems Director. This will only be done where it is absolutely compelled by the circumstances. The Information Systems Director is the final authority. 5) Departmental Software Administrator – Any person who is designated by his/her department director and approved by the Information Systems Director to assist Information System Department personnel in administering departmental applications. These applications normally run on one (1) or more departmental servers and are department specific software applications. Departmental Software Administrators are provided the access allowed by the Information Systems Director. Packet Pg. 255 6) Liaison – One or more individuals within a department who is designated to act as a liaison between Information Systems Department personnel and the department director for matters involving computer equipment. Liaisons may be appointed at the discretion of the department director. At least one (1) liaison per department must be designated. 7) Data – Information that can be digitally transmitted or process by County computer equipment. 8) County Networks – Components or circuitry owned or leased by the County that inter- connects computer equipment. 9) Information Technology Project – Any work effort or plan that requires computer equipment and Information Systems Department personnel resources. 10) Information Systems Component – Any hardware or software item that would fall under the Information Systems Department’s support, whether related to Geographic Information Systems (GIS), Systems and Networks or Applications divisions. This is to include wireless and Voice Over Internet Protocol (VOIP) peripherals. 11) Contingent Workers – Individuals hired through temporary staffing agencies. 12) Network Equipment – Any switch, hub, router, sniffer or copper-based device. 13) Mobile Device - a cell phone, push to talk (PTT) radio, tablet, 3G or 4G iPad, or internet/email capable equipment. This device is characterized by the fact that a service plan cost generally is determined by the amount of use and/or capabilities. BYOD (Bring Your Own Device) is not supported on the Okaloosa County network. 14) Department Mobile Device - A mobile device purchased and maintained by an Okaloosa County department or division for use by more than one employee or other authorized user while engaged in their assigned duties. 15) Mobile Device Group Leader – Designated by each department director, an employee assigned responsibility for authorizing and managing all mobile devices and applications for the department. This person will also evaluate usage and device types and advise Purchasing if any new devices are needed and/or if adjustment is needed to plans. 16) Reasonable Secondary Personal use – mobile devices are intended for County purposes. Personal use is authorized if employees select to reimburse the county for usage on the Okaloosa County Mobile Device Request form. 17) Mifi Hotspot - A device that provides Internet access via Wi-Fi. Packet Pg. 256  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Removal of Surplus Property from Fixed Asset DEPARTMENT: Purchasing BCC DISTRICT: ALL REQUESTING DEPT: Purchasing STATEMENT OF ISSUE: As per County policy and State statutes, the attached list of County Surplus Property (12 items) was sold at auction of December 4 & 5, 2013 by JM Wood Auction Company (Montgomery, AL). Funds resulting from this sale ($108,062.50) have been deposited as follows: TDD ……….$11,710.00 Airports ….$ 1,390.00 OCT……….$ 3,480.00 Fleet………$ 91,482.50 ____________________ $ 108,062.50 OPTIONS: Approve or Reject RECOMMENDATION: Staff recommends approval to remove all items from the fixed asset ledger. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: The Code Enforcement Board's Order to Lien and Clean DEPARTMENT: Growth Management BCC DISTRICT: 4 - Commissioner Don Amunds STATEMENT OF ISSUE: Due to lack of response by the property owner despite repeated efforts, the Code Enforcement Board requests that the Board of County Commissioners authorize the Code Enforcement Board to issue an order initiating the clean up of 105 Wayne Avenue in the unincorporated Fort Walton Beach area. Notice was sent to the owner to bring the property into compliance within the time specified by the Code Enforcement Board, and which also advised the owner that, if the property was not brought into compliance, that the County could initiate action, including proceeding with the clean and lien. Staff is requesting the Board authorize an amount not to exceed $5,000 from the Violations of Local Ordinances Account (0124.354000) to accomplish this task, as well as authorization to obtain a minimum of three written quotes from qualified venders to clean the property. The written quotes will be obtained through the Purchasing Department. If the actions are approved by the Board of County Commissioners, the order will issued by the Code Enforcement Board during its January meeting. BACKGROUND: A citizen complaint was filed with Code Enforcement staff in March of 2012 as well as with the Okaloosa County Sheriff's Department. The property is vacant, derelict and is littered with trash and had become an attractant for rodents and stray animals. The Sheriff has also initiated increased patrols in the area due to complaints regarding drug activity and prostitutes. After several months of no progress despite back and forth conversations and verbal agreements to bring the property into compliance and demolish the mobile home, inaction resulted in the case being brought before the Code Enforcement Board. On September 19, 2013 the Code Enforcement Board, by unanimous vote, approved a motion to "start a fine immediately of $250.00 a day and authorize staff to obtain 3 bids for the purpose of razing the existing trailer and authorizing staff to approach the BCC for funds from our budget to clean and lien the property" said motion made by John Snell and seconded by Skip Miller. OPTIONS: To approve or disapprove the requested action. RECOMMENDATIONS: The Growth Management Department recommends that the Board of County Commissioners authorize: 1.) the use of an amount not to exceed $5,000 from the Violations of Local Ordinances Account (0124.354000) to clean the subject property; 2.) solicitation of a minimum of 3 written quotes from qualified vendors to accomplish the property clean up; 3.) authorization for staff to contract the services of the vendor who provides the best, most responsive quote; and 4.) that Code Enforcement Staff and the County Attorney be authorized and directed to place a lien on the subject property to recover the fines, administrative costs, and clean up costs as provided in Section 11.03.05 of the Code. Packet Pg. 263 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 264 Packet Pg. 265 Packet Pg. 266  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Resolution and FY14 Section 5311 Application DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Department of Growth Management requests that the Board authorize the Chairman to sign all grant documents required for the submission of the FY14 Section 5311 Application to FDOT by the attached Resolution and to sign the subsequent Task Order for contract transportation services with Okaloosa County Transit (C03-0927-GM). BACKGROUND: This application is a request for up to $344,309 to supplement transportation operating costs in rural areas of the county. Funds will be used to purchase paratransit trips and to operate the WAVE in northern areas of the County. The grant requires a 50 percent local match. Paratransit trip costs will be matched with funds from the Transportation Disadvantaged Trust Fund and sponsoring agencies. WAVE operating costs will be matched with local funds, if available. FDOT will generate a Notification of Funding grant award, at which time OCT will be issued a Task Order for the grant amount to provide public transportation services. RECOMMENDATION: The Department of Growth Management requests that the Board approve the submission of the FY14 Section 5311 Application to FDOT, authorize the Chairman to execute all future grant documents by the attached Resolution and for signature of the subsequent Task Order. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 267  2014 U.S.C. Section 5311 FORMULA GRANTS FOR RURAL AREAS 20.509 OPERATING, CAPITAL, JOB ACCESS, AND REVERSE COMMUTE ASSISTANCE APPLICATION MANUAL FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSIT OFFICE Packet Pg. 268  APPLIES TO APPLICANTS FOR OPERATING ASSISTANCE (ONLY) CHECKLIST FOR APPLICATION COMPLETENESS Name of Applicant: OKALOOSA COUNTY BOARD OF