Okaloosa County BOCC — January 7, 2014 — reading text

available until after the 1st of July of each fiscal year. The Department will notify the Agency, in writing, when funds are available. Packet Pg. 99  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PROJECT MANAGEMENT OFFICE LOCAL AGENCY PROGRAM AGREEMENT 07/09 Page16 EXHIBIT “C” RESTRICTION ON CONSULTANT’S ELIGIBILITY TO COMPETE FOR DEPARTMENT ASSISTED CONTRACTS FPN: 433572-1-38-01 This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and Okaloosa County B.O.C,C.. EXISTING CONSULTANT CONTRACTS: Existing consultant or professional services contracts shall not be used in the development and delivery of this project, doing so will federalize the existing contract. All consultant and professional services contracts associated with this project shall be advertised and selected in accordance with the Consultants Competitive Negotiations Act (CCNA). Consult the District LAP Administrator for the appropriate federal language that must appear in each consultant contract. CONSULTANT CEI CONTRACTS: A consultant firm or its affiliate that was the engineer of record (EOR) on a project shall not be considered for construction engineering and inspection (CEI) services, as a prime, on the same project. A consultant firm or its affiliate who was the EOR on a project may only be considered for CEI services as a sub consultant to the prime CEI firm with the approval of the Department prior to submittal of letters of response. A consultant firm or its affiliate who was the sub to the EOR on a project may only be considered for CEI services, as prime, on the same project, with the approval of the Department prior to submittal of letters of response. The Department’s approval shall be based on the extent of the firm’s involvement in the design of the project or CEI services, as the case may be, and the potential of hindrance I of any objective decision making. A consultant or its affiliate who performed geotechnical services for the EOR shall not be considered as a sub to the firm providing CEI services on the same project, in any capacity. DESIGN-BUILD CONTRACTS: The contractor or design professional cannot team, as a prime, with other firms to submit more than one bid per project. The secondary member (i.e., designer or contractor) of the design-build team cannot change, after award, without the written approval of the Department. A professional firm shall not be considered for CEI services, either as a prime or a sub, for a Design-Build contract for which the same firm or its affiliate is the EOR or is sub to the EOR. A consultant firm, its affiliate, or sub consultant that is under contract with the Local Agency to develop the RFP for a Design-Build contract cannot be part of a Design-Build Team proposing on that contract as a prime or a sub consultant. A consultant firm, its affiliate, or sub consultant that is under contract with the Local Agency to provide CEI services on the Design-Build contract cannot be part of a Design-Build Team proposing on that contract as a prime or sub consultant. A consultant or its affiliate, who was the prime EOR on a Design-Bid-Build project, where the project is switched to Design-Build, may participate on a Design-Build contract with the approval of the Department. The Department shall consider level of design (% completed) by the EOR, the number of component design plans by different EOR’s, etc. Packet Pg. 100  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PROJECT MANAGEMENT OFFICE LOCAL AGENCY PROGRAM AGREEMENT 08/06 Page17 EXHIBIT “1” SINGLE AUDIT ACT Federal Resources Awarded to the Recipient Pursuant to This Agreement Consist of the Following: Federal Agency: Federal Highway Administration CFDA #: 20.205 Highway Planning and Construction Amount: FPID 433572-1-38-01 ………..………………………………………………$26,213 Compliance Requirement: Allowable Activities: To be eligible, most projects must be located on public roads that are not functionally classified as local. The major exceptions are the Highway Bridge Replacement and Rehabilitation Program, which provides assistance for bridges on and off the federal-aid highways, highway safety activities, bicycle and pedestrian projects, transportation enhancement activities, the recreational trails program, and planning, research, development, and technology transfer. Proposed projects meeting these and other planning, design, environmental, safety, etc., requirements can be approved on the basis of state and local priorities within the limit of the funds apportioned or allocated to each state. Allowable Costs: Eligible activities and allowable costs will be determined in accordance with Title 23 and Title 49 C.F.R. and the OMB cost principles applicable to the recipient/sub-recipient. Eligibility: By law, the federal-aid highway program is a federally assisted state program that requires each state to have a suitably equipped and organized transportation department. Therefore, most projects are administered by or through State Departments of Transportation (State DOTs). Projects to be funded under the federal-aid highway program are generally selected by state DOTs or Metropolitan Planning Organizations (MPOs), in cooperation with appropriate local officials, as specified in 23 U.S.C. and implementing regulations. Territorial highway projects are funded in the same manner as other federal-aid highway projects, with the territorial transportation agency functioning in a manner similar to a state DOT. Most Florida Land Highway Program (FLHP) projects are administered by the Federal Highway Administration (FHWA) Office of Federal Lands Highway and its Divisions or by the various Florida Land Management Agencies (FLMAs). Under the FLHP, projects in the Indian Reservation Road (IRR) Program are selected by Tribal Governments and are approved by the Bureau of Indian Affairs (BIA) and the FHWA. Due to recent legislation, Tribal Governments meeting certain requirements may now administer various IRR projects on behalf of the BIA and FHWA. The Fish and Wildlife Service (FWS) and the National Park Service (NPS) select projects in the Refuge Road and Park Roads and Parkways Programs, respectively. For the Forest Highway Program, the Forest Service, the States and the FHWA jointly select projects. Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to This Agreement Are As Follows: The recipient of Local Agency Program (LAP) funding must comply with the statutory requirements in Sections 112.061, 215.422, 339.12, and 339.135, Florida Statutes, and Title 23 and Title 49, C.F.R. Packet Pg. 101  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Marler Park Boat Parking & Outdoor Exhibit Area: Change Order #2 DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: On July 23, 2013, Okaloosa County entered into a contract with Gulf Atlantic Constructors, Inc. to perform the work associated with the Marler Park Boat Parking & Outdoor Exhibit Area project. Due to constructability issues with the original trench drain system, all parties have agreed to the revised system shown on Change Order No. 2. BACKGROUND: Gulf Atlantic Constructors, Inc. (GAC) was awarded the construction contract for the Marler Park Boat Parking & Outdoor Exhibit Area project. Improvements include the construction of additional boat trailer parking to be located on the southeast side of Marler Park along a new entrance road. An outdoor exhibit area will also be constructed to be used by the Emerald Coast Conference Center for outdoor attractions and events. This exhibit area consists of a 150' x 200' concrete slab with trench drain system. Through construction activities, several issues were discovered with the proposed trench drain system. To resolve all issues a revised trench drain system (ACO K200) has been agreed on by all parties as the best solution. Per Purchasing policy, Change Order 2 (in the amount of $53,085.19) requires Board approval. OPTIONS: Approve/disapprove Change Order No. 2 for the Marler Park Boat Parking & Outdoor Exhibit Area Project in the amount of $53,085.19. RECOMMENDATIONS: Approve/disapprove Change Order No. 2 for the Marler Park Boat Parking & Outdoor Exhibit Area Project in the amount of $53,085.19. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 102 Packet Pg. 103 Packet Pg. 104  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Cindy Pederson, Administrative Director, Public Defender SUBJECT: Public Defenders Office - Request for Reserve Funding A request submitted by the Public Defender's Office for reserve funding in the amount of $3,960 is attached for review. Packet Pg. 105 Packet Pg. 106 Packet Pg. 107  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Aviation Advisory Committee Replacement DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Aviation Advisory Committee (AAC) has submitted a nominee for a vacant at large position on the Committee, due to the death of one member, and this nomination is being presented to the Board of County Commissioners for approval. BACKGROUND: The Aviation Advisory Committee is comprised of eleven members. The Committee has a vacant position due to the death of the former Chairman, Mr. Stanley Bloyer who perished in an airplane accident in March 2013. Mr. Frederick Carnes has notified the Airport that he is interested in becoming a member and has provided his resume. The Aviation Advisory Committee met on May 30, 2013 and the discussion of a new member was on the agenda. Mr. Carnes' resume was reviewed and the Committee voted unanimously to add him to the Committee with the