Okaloosa County BOCC — January 7, 2014 — reading text

Agenda Okaloosa County Board of Commissioners Tuesday, January 7, 2014– 6:00 PM Crestview Courthouse I. Public Information Update II. County Administrator's Update III. Commissioner's Minute IV. Public Comments Related to Current Agenda V. Consent Agenda 1. Request approval of Award of Contract for the Construction of the Interior Terminal Modifications for Airport Police Station 2. Request approval of final payment to Kansas State Bank of Manhattan in the amount of $6,248.61. 3. Request approval of Amendment to Contract C06-1346-PW 4. Request approval of Construction Contract for Security Checkpoint Exit Lane Control System and Construction Administration at NWFRA 5. Request approval of annual update of the Local Mitigation Strategy (LMS) to the State of Florida Division of Emergency Management 6. Request approval of proclamation designating the month of January as Military Purple Heart Month in Okaloosa County. 7. Request approval and authorization for the Chairman to execute a Local Agency Program (LAP) Agreement with the Florida Department of Transportation and the associated Resolution of Authorization for design of the Rocky Bayou Drive Sidewalk Improvements Project. 8. Request Board approval of Change Order No. 2 for the Marler Park Boat Parking & Outdoor Exhibit Area project. 9. Public Defender's Office request for reserve funding 10. Request approval of Mr. Frederick Carnes as an AAC replacement at large member. 11. Approval of Budget Resolutions & Transfers Revised: 1/2/2014 1:32 PM Page 1 of 3 Regular Meeting (North) Agenda January 7, 2014 12. Request approval of Purchasing Manager Authority and Signature 13. Request approval of letter to US Environmental Protection Agency supporting West Florida Regional Planning Council's Brownfield Assessment Grant Proposal 14. Request approval of a Resolution submitted by Surety Land Title of Florida, LLC for an Okaloosa Island Leasehold Conversion. 15. Request consideration and approval of minutes for the November 5, November 19 and December 3, 2013 BCC Meetings. 16. Request approval for payment of three outstanding Comdata invoices VI. Department Business A. John Hofstad/Public Works 1. Request approval from the Board to execute the second awarded lease for 4 motor graders to Cowin Equipment (via Kansas State Bank of Manhattan) with a lease price of $15,976.56 per grader $63,906.24 Total. District: 1 and 3 B. Kay Godwin/Human Resources 1. Request approval of changes to the Human Resources Policy Manual - Communications. C. Richard Brannon/Purchasing 1. Removal of Surplus Property from Fixed Asset D. Elliot Kampert/Growth Management 1. Request approval of The Code Enforcement Board's Order to Lien and Clean 2. Resolution and FY14 Section 5311 Application Non Urban Transportation E. Jeff Littrell/Water & Sewer 1. Request approval of and authorize the Chairman to execute a contract with EA Tapping Services LLC for large taps, line stops, and valve insertions. 2. Request approval to authorize the Purchasing Department to solicit quotes in lieu of bids Okaloosa County Board of Commissioners Page 2 Printed 1/2/2014 Regular Meeting (North) Agenda January 7, 2014 3. Request consideration and approval to initiate the bidding process to obtain an Engineering Consultant for the Arbennie Pritchett WRF Expansion Project via a Request for Qualifications (RFQ), and approval of a suggested RFQ review committee. District: All. 4. Request approval of Fort Bend Services Contract Renewal VII. New Business 1. Request consideration and staff direction concerning approval of Fiscal Year 2014 3rd Quarter BCC Meeting calendars. District: All. VIII. Public Comments IX. Old Business 1. Request approval of revisions to the Okaloosa County BCC procedures for distribution of LETF and Traffic Education funds. District: All. Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 3 Printed 1/2/2014  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: NWFRA - Interior Terminal Modification for Airport Police Station DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the contract for the construction of the Interior Terminal Modifications for a Police Station at the Northwest Florida Regional Airport, Bid #AP12-14, to Lord & Son Construction Inc. for the amount of $82,850. BACKGROUND: This project contains Sensitive Security Information that is controlled under 49 CFR Parts 15 and 1520. No part of the planning or design may be disclosed to persons without a "need to know". It facility is to located within the ticket lobby area of the existing terminal at the Northwest Florida Regional Airport for the purpose of providing a visible and accessible presence and serve as the location to file police complaints and obtain reports as well as to serve as the "Lost and Found". A Non-Mandatory Pre-Bid Meeting was held on November 6, 2013, at the Northwest Florida Regional Airport and the Bid Opening was December 4, 2013. A total of four bids were received. Lord & Son was deemed responsive and qualified although their bid was not the lowest submitted. A low bid in the amount of $73,500 was disqualified due to the firm's lack of experience, availability of personnel, lack of resources, and absence of contract insurance minimums. The project is funded from Airport reserves to be partially reimbursed by Passenger Facility Charges. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Approve the contract with Lord & Son Construction, Inc. for the amount of $82,850.00. RECOMMENDED BY: Packet Pg. 4 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 5 Packet Pg. 6 Packet Pg. 7 Packet Pg. 8 Packet Pg. 9  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Final Payment to Kansas State Bank of Manhattan L10-0376-PW DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Final payment to Kansas State Bank of Manhattan is due to be rendered. BACKGROUND: The contract with Kansas State Bank of Manhattan for the lease of 4 graders is expiring on January 15, 2014. Final payment request has been reviewed by the Purchasing Department. Requesting Board review and approval to make the final payment of $6,248.61 OPTIONS: Approve/Deny final payment to Kansas State Bank of Manhattan. RECOMMENDATIONS: Approve final payment of $6,248.61 To Kansas State Bank of Manhattan. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 10 Packet Pg. 11 Packet Pg. 12 Packet Pg. 13 Packet Pg. 14 Packet Pg. 15 Packet Pg. 16 Packet Pg. 17 Packet Pg. 18 Packet Pg. 19 Packet Pg. 20 Packet Pg. 21 Packet Pg. 22 Packet Pg. 23 Packet Pg. 24 Packet Pg. 25 Packet Pg. 26 Packet Pg. 27 Packet Pg. 28 Packet Pg. 29 Packet Pg. 30 Packet Pg. 31 Packet Pg. 32 Packet Pg. 33 Packet Pg. 34 Packet Pg. 35 Packet Pg. 36 Packet Pg. 37 Packet Pg. 38 Packet Pg. 39 Packet Pg. 40 Packet Pg. 41 Packet Pg. 42 Packet Pg. 43 Packet Pg. 44 Packet Pg. 45 Packet Pg. 46 Packet Pg. 47 Packet Pg. 48 Packet Pg. 49 Packet Pg. 50 Packet Pg. 51 Packet Pg. 52 Packet Pg. 53 Packet Pg. 54 Packet Pg. 55  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Amendment to Contract C06-1346-PW DEPARTMENT: Public Works BCC DISTRICT: STATEMENT OF ISSUE: On 12/6/13, the Chairman executed an amendment to contract C06- 1346-PW that included a list of task orders with HDR Engineering extending the task order duration beyond the contract expiration date of September 30, 2013. Three HDR task orders (TO49, TO-71 and TO-72) were omitted from the list and have ongoing work and need to be extended to complete the scope of work. BACKGROUND: A number of contracts including C06-1346-PW expired on September 30, 2013 that had task orders assigned to them with ongoing work that could not be completed before the contract expired. Contract C06-1346-PW with HDR Engineering was among those contracts that had multiple ongoing task orders. A list of open task orders with ongoing work for each contract was developed and presented to the Board for approval to amend the affected contract. After approval, amendments to each affected contract were prepared and executed by the Chairman. Three HDR task orders (TO-49 - Niceville LF Well Installation, TO-71 - Wright Landfill Semiannual Water Quality Reporting and TO-72 - Niceville Landfill Semiannual Water Quality Reporting) were omitted from the list and need to be extended to complete the contracted scope of work. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends the Board approve the request to extend the term of contract C06-1346-PW for the completion of TO-49, TO-71 and TO-72. The completion dates for these task orders is 6/30/14. RECOMMENDED BY: Packet Pg. 56 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 57 Amendment to