Okaloosa County BOCC — October 15, 2013 — Request for Approval to Adv RFP General Eng Services_Internal Coor Sheet_RFP — reading text

assigned to the program. Experience with programs similar in size and scope to those herein proposed. Firm's capability to meet schedules. Willingness to meet time and budget requirements. Demonstrated expertise and experience in utilizing various design software. n. Geographic location of the firm, including permanent office of designing engineer and project management team. 0. Women and minority participation. 2. Review of all proposals received will proceed as follows: a. The selection committee will review all written documents submitted. b, The committee’s ranking of prospective firms shall be based on the firm's capabilities, ability, adequacy of personnel, past record, recent experience, current workload and location of the firm or individual. c. The committee may request oral presentations from the vendors when establishing the recommended priority or short list. 3, Negotiations between the selection committee and the priority vendors (the vendors ranked highest on the Board approved short list) that will proceed as follows: a. Negotiations will be held with the first vendor on the priority list. b. If no tentative agreement can be reached with the first vendor, then negotiations will commence with the second vendor on the short list. Cc. If no tentative agreement can be reached with the second vendor, then negotiations will commence with the third vendor. d. If no tentative agreement is reached with the third vendor, then the committee shall return to the Board to report such and recommend that a new short list be established from among the other proposals submitted. If for any reason said procedure is not feasible, the committee shall seek direction from the Board as to how to proceed further. a, Okaloosa County reserves the right to negotiate contracts with one or more engineering firms for these services. 4. Presentation of the tentative agreements by the selection committee to the Board for approval. The Executive Summary shall inform the Board as to the terms, conditions, and costs associated with the contracts. 5. Upon approval of the agreement by the Board, execution of a formal written agreement prior to commencement of the work associated with the contract. 6. Direct contact one-on-one with the Committee members js not allowed. Selection will be on the basis of professional qualifications and experience. Last Revised — 03/02/2009 a. The Selection Review Committee will evaluate and rank all proposals meeting the minimum submission requirements and, enter into formal negotiations with said firms. Firms will be notified of dates and times of any interviews. : Proposal Opening - Proposal Opening shall be public on the date and time specified on the proposal form. It is the proposer’s responsibility to assure that his proposal is delivered at the proper time and place. Offers by telegram, facsimile or telephone are NOT acceptable. NOTE: Crestview, Florida is “not a next day guaranteed delivery location” by delivery services, Public Entity Crime Information: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. The engagement of certain professional services, including those required by this Request for Proposals, is exempt from the provisions of the Administrative Procedure Act, Chapter 120, Florida Statutes, as amended, and therefore are not to be subject to the appeal process therein described at any time during the solicitation period. Right to Waive and Reject: a. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. b. There is no obligation on the part of the County to award the proposal to the lowest proposer, and the County reserves the right to award the proposal to proposer submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa county, and to reject any and all proposals or to waive any irregularity or technicality in proposals received, Okaloosa County shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final. C The Board of County Commissioners reserves the right to waive any informalities or reject any and ail proposals, in whole or part, to utilize any applicable state Last Revised — 03/02/2009 7 contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgment will best serve the interest of the County. The Board of County Commissioners specifically reserves the right to reject any conditional proposal and will normally reject those that made it impossible to determine the true amount of the proposal. Each item must be proposed separately and no attempt is to be made to tie any item or items to any other item or items. Disqualification of Proposers - Any of the following reasons may be considered as sufficient for the disqualification of a proposer and the rejection of his proposal or proposals: a. f. More than one proposal for the same work from an individual, firm or corporation under the same or different name. Evidence that the proposer has a financial interest in the firm of another proposer for the same work. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the County until such participant shall have been reinstated as a qualified proposer. Uncompleted work that in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. Default under previous contract. Discrimination - An entity or affiliate who has been placed on the discriminatory vencior list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. Last Revised — 03/02/2009 8 Regulations and Ordinances - The proposer is required to be familiar will all Federal, state and local laws, ordinances, code rules and regulations that may in any way affect the work. Ignorance on the part of the proposer shall in no way relieve proposer from responsibility. Disadvantaged Business Enterprises - Okaloosa County has adopted policies that assure and encourage full participation of DBE’s in the provision of goods and services. In addition, Federal participation in projects requires certain participation goals to which the County expects its consultants to adhere. Prohibition Against Contingent Fees - Florida Statute 287.6.a. requires the following statement, duly signed and notarized, be included in each submittal: “The respondent warrants that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the respondent to solicit or secure this agreement and that he or she has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the respondent, any fee, commission or percentage, gift or other consideration contingent upon or resulting from award or making of this agreement.” Public Entity Crime Information — A person or affiliate who has been placed on the convicted vendor list following conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submits bids on leases or real property to a public entity, may not be awarded or perform work as a contractor supplier., subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. The engagement of certain professional services, those required by this Request for Proposals, is exempt from the provisions of the Administration Procedure Act, Chapter 120, Florida Statues, as amended, and therefore are not to be subject to the appeal process therein described at any time during the solicitation period. Payment — The contractor shall be paid upon submission of invoices, through the requesting department, to the Okaloosa County Board of County Commissioners, Finance Office, 302 N. Wilson Street. #203, Crestview, Fl 32536. The prices stipulated here to articles delivered and accepted. All invoices must show the County contract #. Information — Any questions should be directed to Richard Brannon, Okaloosa County Purchasing Depart; 850-689-5960. Any changes made by the County to specifications shall be in writing in the form of an addendum and furnished to all proposers. Verbal information obtained otherwise will not be considered in award of proposals. Proposers must understand that they are not allowed to contact the Review Committee members for information. Federal E-Verify Compliance Certification - In accordance with Okaloosa County Policy and Executive Order Number 11-116 from the office of the Governor if the State of Florida, Last Revised — 03/02/2009 9 Proposer hereby certifies that the U.S. Department of Homeland Security’s E-Verify system will be used to verify the employment eligibility of all new employees hired by the contractor during the contract term, and shall expressly require any subcontractors performing work or providing services pursuant to the contact to likewise utilize the U.S. Department of Homeland Securities E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term; and shall provide documentation such verification to the COUNTY upon request. Last Revised — 03/02/2009 10 “NO CONTACT CLAUSE” The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of