Fort Walton Beach Council agenda — 03-28-06 Regular — reading text

References: Yes Drug Free: Yes State Contract: No Page 2  Gum Creek Farms, Inc. 1097 Hwy 83 North DeFuniak Springs, Florida 32433 Phon.~ 850-892. 0291 Fu: 8150-892- 6331 City of Fort Watton Beach PO Box 4009 n' ce~ Fort Watton Beach, Fl. 32649 eu.,..~/ RE: City Annual Contract - Bid No. 02- 108 ATTN: Michael C. Tatllm DATE: 10/2012005 City Annual ContrrlCt of dramatic;1ncnNI... in the cost of fuel, matlnia.., . during tM previoua nd labor Beca.... months we are _ king for unit priClt inc...._ as fallaWs: lmm No. Description Quantity Unit SIUnit - J NeW Pavement on clay ea.. or Llm. rock Base 1- 50 Tons $ 200. 00 1 Type S III Asphalt 51- 100 Tons $ 116. 50 2 Type S III Asphalt 101- 300 Tons $ 95. 00 3 Type S 11/ Asphalt 30CJ.t- Tons $ SO. OO 4 Type $ III Asphalt New Pavement ( Base ftnished by City) CIII)" 1- 50 Tons $ 133. 75 5 Type S III Asphalt 51- 100 Tons S 103. 25 6 Type S III Asphalt 101- 300 Tons S 85. 00 7 Type S III Asphalt 300+ Tons $ 75. 50 B Type S III Asphalt R8surface Existing Streets 1-50 Tons S 133.75 9 Type S III Asphalt 51- 100 Tons S 103. 25 10 Type S 11/ Asphult 101-300 Tons $ 85.00 11 Type S III Asphalt 300+ Tons $ 75.50 12 Type S 1\1 Asphalt Sedd ,\$ pl\alt for Base Couts, Sand A5phalt 1. 50 Tons $ 133. 75 13 51- 100 Tons $ 103, 25 14 Sand Asphalt 101- 300 TOr1$ $ 80. 00 15 Sand Aiphatt 300+ Tons S 75. 50 18 Sand Asphalt Adjust existing Manholes Provide & Install Adjustable Extension Rings 1 EA $ 425. 00 17 1 EA S 300. 00 18 Replace Worn manhole Ring& & Covers City to P rovid e) EA $ 425. 00 19 Raise Surface Inlet Grate & Frame Raise Water Valve Boxes EA $ 225. 00 20 Mill Strsetll 1 Sy $ 300 21 Average Depth 1" 1 Sy $ 3. 50 22 Average Depth 1 112" 1 SY $ 4. 00 23 Average Depth ~ 1 GL $ 3. 50 24 Tack CONDITIONS: MiH of Street Min of 5,000 SY Gum Creek Fanns. Inc_ Perry H. Bell  CITY OF FORT WAL TON BEACH MEMORANDUM DATE: March 21, 2006 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Request to Award Bid No. 06- 114, Purchase of One (1) 6" Diesel Trash Pump SUMMARY Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, to award Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization Bid No. 06- 114, Purchase of One ( 1) 6" Diesel Trash Pump, to the lowest, responsive, for the responsible bidder meeting specifications, J .H. Wright and Associates, Daphne, Alabama, bid amount of $30, 901.00. If approved, funds are available in Account No. 001- 1240- 541- 6402, Public Works, Streets, the Equipment, in the amount of $24, 000. 00, and a budget transfer will be made from Fund Account No. 001- 1500- 519- 5501 in the amount of $6, 00. 901. Contingency Recommend the City Council approve the bid received from J. H. Wright and Associates, Daphne, Alabama for the bid amount of $30, 901.00. FINANCIAL DATA 1. DEPARTMENT: Public Works 2. DIVISION: Streets 3. FUND: General 4. ACCOUNT #001- 1240- 541- 6402 5. ACCT. DESCRIPTION: Equipment 6. FY BUDGET: 2005/ 06 7. AMOUNT BUDGETED: $ 24, 000. 00 8. GRANT FUNDS: YES ~ AMOUNT 9. FUND TRANSFER: IYEsl NO AMOUNT $ 6, 901. 00 10. FROM ACCT: 001- 1500- 519- 5501 11. TO ACCT: 001- 1240- 541- 6402 12. REASON FUNDS AVAILABLE FOR TRANSFER: con~nge~ y Fund 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ON BID ITEM DATA C~~( 14. DESCRIPTION OF BID ITEM: 6" Diesel Trash Pump 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR tNONEj 16. # BID INVITATIONS SENT: 28 17. # BIDS RECEIVED: 6 18. # RESPONSIVE BIDS: 6 19. RECOMMENDED VENDOR: 1. H. Wright and Associates 20. BID AWARD AMOUNT: $30, 901. 00 21. COMMENTS: * 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: IYEsl NO ADD' L MAT FDR 25. TERM OF CONTRACT: N/A 26. BID VALID TO: 60 Days 27. BID PRICE VALID FOR TERM OF CONTRACT: YES NO 28. WARRANTY PERIOD: 24 months 29. DELIVERY TIME: 56 days 30. STATE CONTRACT: YES IHQI 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES IHQI 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 10 years 35. ITEM DEMO' D: YES IHQI 36. REFERENCES CHECKED: YES NO ~ 37. CONTRACT: ATTACHED ADD' 1 MAT FDR ~ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO ~ 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A PREP ARED AND SUBMITTED BY: O/' z&~~ o as Murray, PE Public Works Director 3/ Z I/ Date REVIEWED AND CONCUR: JJ/ z~ I 0;' ce Shanahan Date ity Manager Wear Plate Grey Iron Stainless Steel Fuel Capacity 60 Gallons 120 Gallons Trailer Power Coated Steel Hot Dipped Galvanized Not listed in their bid. All options addressed, Options listed, and included in their bid price. Unit #3 - Hydra Service Inc., Robertsdale, AL, Godwin CD 150M Bid: $28, 639.48 ITEM AS BID AS SPECIFIED Flow & Head 1, 700gpm @ 160' TDH 2, 250gpm @ 160' TDH Nickel Chrome Steel 431 Stainless Steel Pump Shaft Cast Chromium Steel 316 Stainless Steel Impeller Wear Plate Cast Iron Stainless Steel 120 Gallons Fuel Capacity Up To 100 Gallons Hot Dipped Galvanized Trailer Epoxy paint Not listed in their bid. All options addressed, Options listed, and included in their bid price. Bid Analvsis: 2. and # 3 Units # 1. # These units do not conform to the specifications, each having multiple exceptions. The most critical exception common to these three pumps is the flow and head. The specifications were based on the need for the pump to accommodate the requirements not only for storm water pumping but also for Pump Station # 1 backup use, which has been demonstrated to require a