Fort Walton Beach Council agenda — 03-28-06 Regular — reading text

procedures, allsupplies, materials and equipment which are the subject of contracts with the State of Florida as set forth in Section 287 of the Florida Statutes, as amended time to time. If approved, sufficient funds are available in account number 001- 1220- 519- 6404 in the amount of$ 17, 500. 00. Recommend City Council approve the purchase of one ( 1) One- Ton Cab and Chassis from Garber Chevrolet, Green Cove Springs, Florida, for a total of$ 17, 395. 00. FINANCIAL DATA 1.DEPARTMENT: Public Works 2. DIVISION: Fleet Maintenance 3. FUND: General Fund 4. ACCOUNT 001- 1220- 519- 6404 5. ACCT. DESCRIPTION: Trucks 6. FY BUDGET: 05/ 06 7. AMOUNT BUDGETED: $ 17, 500. 00 8. GRANT FUNDS: NO 9. FUND TRANSFER: NO 10. FROM ACCT: N/A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: NONE BID ITEM DATA C 4;{/3 14. DESCRIPTION OF BID ITEM: * One- Ton Cab and Chassis 15. SUPPLEMENTAL MATERIAL: Attached 16. # BID INVITATIONS SENT: State Contract and Sheriff Contract 17. # BIDS RECEIVED: 2 18. # RESPONSIVE BIDS: 2 19. RECOMMENDED VENDOR: Garber Chevrolet, Green Cove Springs, FL 20. BID AWARD AMOUNT: $17, 395. 00 21. COMMENTS: * 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: YES 25. TERM OF CONTRACT: Net 30 Days 26. BID VALID TO: Annual State Contract 27. BID PRICE VALID FOR TERM OF CONTRACT: YES 28. WARRANTY PERIOD: 3 years/ 36, 000 miles. 29. DELIVERY TIME: 120 Days 30. STATE CONTRACT: YES 31. CONTRACT #: 070- 001- 06- 1 32. CO- OP PURCHASE: NO 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 10 Years 35. ITEM DEMO'D: NO 36. REFERENCES CHECKED: YES 37. CONTRACT: N/ A 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: N/A 39. CURRENT VENDOR: YES 40. CURRENT PRICE: N/ A Allen assiter Date 3/= jD6 Service Operations Manager REVIEWED & SUBMITTED BY: J(z% IP Thomas Murray, PE Date Public Works Director REVIEWED AND CONCUR: 3 ~ rtJ' 2--/ Date ATTACHMENT 1 BID SUMMARY COMMENTS The following comments relate to the "*,, item: Item # 14 * Description of Bid Item: Chevrolet CC 36003 w/ options 16, 640. 00 Rain shields 65. 00 Shop Manuals 400. 00 Limited Slip Lock Differential 290. 00 17, 395. 00 Item # 21 * Comments: Staff recommends equipping the truck with all listed items to enable Fleet Maintenance to use the vehicle as intended. This vehicle will replace City vehicle 2275, a 1975 One- Ton truck.  City of Fort Walton Beach MEMORANDUM DATE: February 22, 2006 TO: John Hofstad, Utilities Department Director Tom Murray, Public Works Director FROM: Michael C. Tatum (; fj) Purchasing Director SUBJECT: One Ton Cab & Chassis The referenced bid tabulation is forwarded for your review. Please take the necessary and Council. action to prepare the Memorandum for Approval by the City Manager 1- 8 the City Council In accordance with the Purchasing Policies Section IV Paragraph formal bid procedures, all supplies, materials and may procure, without following of Florida. equipment which are the subject of contracts with the State to Purchasing on the The following information is furnished for those items applicable Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited N/ A 17. Number of Bids Received N/ A 18. Number of Responsive Bids N/ A 24. Tabulation Attached Yes 30. State/ Sheriff Contract Yes MCT/ mhj  CITY COUNCIL MEETING March 28, 2006 Consent Agenda Request authorization to award Bid # 06- 113 Asphalt Paving Bid ( annual bid) to the lowest responsive, responsible bidder, C. W. Roberts, Hansford, FL Public Works Director) Council Action 1st 2nd Vote: CA- 4 Agenda Item Number:  CITY OF FORT WALTON BEACH MEMORANDUM DATE: March 21, 2006 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Request to Award Bid No. 06- 108, Asphalt Paving Bid SUMMARY Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, award Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization to Bid No. 06- 113, Asphalt Paving Bid (Annual Bid), to the lowest, responsive, responsible bidder, C. W. Roberts, Hosford, Florida. If approved, sufficient funds are available in Account No. 001- 5018- 541- 6997, in the amount of 175, 000. 00; Account No. 109- 5018- 541- 6997, in the amount of$32, 300. 00; and Account No. 109- 5494- 552- 6997, in the amount of $11, 900. 00. Recommend the City Council approve the bid received from C. W. Roberts, Hosford, Florida, at the unit prices listed in the bid tabulation, award the contract for a period of one ( 1) year, and authorize the to City Manager approve the extension of the bid with four ( 4) option years, if it is determined to be in the best interest of the City. FINANCIAL DATA 1. DEPARTMENT: Public Works; Community Development Services 2. DIVISION: Streets; Community Redevelopment Agency ( CRA) 3. FUND: General; CRA 4. ACCOUNTS # 001- 5018- 541- 6997; 109- 5018- 541- 6997; 109- 5494- 552- 6997 5, ACCT. DESCRIPTION: Capital Improvements; Pavement Improvement Program; Beal Parkway Neighborhood Implementation Plan 6. FY BUDGET: 2005- 06 7. AMOUNT BUDGETED: $ 175, 000. 00; $ 32, 300. 00; $ 11, 900. 00 8. GRANT FUNDS: YES ~ AMOUNT 9. FUND TRANSFER: YES ~ AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR \ No~  BID ITEM DATA contract, which is an 14. DESCRIPTION OF BID ITEM: This bid is for the annual paving indefinite quantity type contract with orders based on unit prices. 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR \ NON~ 16. # BID INVITATIONS SENT: 10 17. # BIDS RECEIVED: 3 18. # RESPONSIVE BIDS: 3 19. RECOMMENDED VENDOR: C. W. Roberts listed in bid tabulation. 20. BID A WARD AMOUNT: Awarded according to unit prices 21. COMMENTS: * 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): 23. ESTIMATED PURCHASE AMOUNT: $ 219, 200.00 24. BID TABULATION ATTACHED: NO ADD' L MAT FDR IYEsl 25. TERM OF CONTRACT: Net 30 days/ Annual Contract 26. BID VALID TO: 60 Days 27. BID PRICE VALID FOR TERM OF CONTRACT: IYESI NO 28. WARRANTY PERIOD: N/ A 29. DELIVERY TIME: N/A 30. STATE CONTRACT: YES ffi2j 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES ffi2j 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO' D: YES ffi2j 36. REFERENCES CHECKED: IYEsl NO N/ A 37. CONTRACT: ATTACHED ADD' L MAT FDR ~ YES NO ~ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: Florida 39. CURRENT VENDOR: Gum Creek Farms - Defuniak Springs, 40. CURRENT PRICE: Attached. REPORT PREPARED BY: zl or/ ; Thomas Murray, PE Date Public Works Director REVIEWED AND CONCUR: Q'lu 1A- 3~2--"0 -Y, Date Jo~ an City Manager ATTACHMENT 1 BID SUMMARY COMMENTS BID NO. 06- 113 The following comments relate to the "*" items in numerical order indicated on the Bid Award Summary Memorandum. 21. COMMENTS: This bid is used for the City' s annual paving effort. Although there are 24 bid items on the unit 2, and 12. Based on price schedule, the vast majority of the work is ordered from line items 1, that consideration, C.W. Roberts is the lowest, responsive, responsible bidder. The FY 2005- 06 paving plan is detailed in the Capital Improvements Program.  City of Fort Walton Beach MEMORANDUM DATE: February 1, 2006 TO: Thomas Murray Public Works Director FROM: Michael Tatum & Purchasing Director V SUBJECT: Asphalt Paving ( Annual Bid) Bid # 06- 113 The referenced bid tabulation is forwarded for your review. In accordance with Vol 2, the Purchasing Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Code of Ordinances and Policies and Procedures. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 10 17. Number of Bids Received 3 18. Number of Responsive Bids 3 24. Tabulation Attached Yes 30. State Contract No MCTImhj  BID TABULATION